Okaloosa County School Board — Workshop Meeting, June 20, 2019 — reading text

Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the course number adoptions for the 2019 -2020 School Year for Okaloosa Technical College. Public Content The attached courses have been previously adopted by the School Board and there has been an update to the course numbers. This is a request to adopt the new course numbers only. There are no changes to the course titles, credit, weighting and rationale. For additional information, please contact Denise Berry, 833-3193. File Attachments Course Number Adoption for Okaloosa Technical College 2019.2020.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.53 Extension of Agreement with TSA Consulting Group for Administrative Service of the OCSD 403(b)/457(b) Plans, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Fiscal Impact : No Recommended Action : Motion to approve the Agreement with TSA Consulting Group for Administrative Service of the OCSD 403(b)/457(b) Plans. Public Content TSA Consulting Group has presented the attached documents to extend the agreement with Okaloosa County School District for the administration of the 403(b)/457(b) program. Upon receipt of the executed plan documents, TSA Consulting Group will notify plan providers of the amended agreement and OCSD administrative costs will be reduced to $0. This will conclude the process of shifting costs from the employer to the investment plan providers. The attachments include: Document Description Extension Letter Extends service from July 1, 2019, through June 30, 2020 Fee Reduction Letter Describes the process by which fees have shifted to providers Amendment - Exhibit Amends the fee schedule to $0.00 per year per employee C TSA Service Agreement entered into with TSA CG in November 2010 (for Agreement reference only) Any questions or requests for additional information may directed to Russ Frakes at 833-5823. File Attachments Okaloosa County School District FL Renewal Ltr 2019-2020. AN.pdf (58 KB) 2019 Fee Reduction - Okaloosa County SD FL.pdf (598 KB) 2019_TransitionExhibit C-Okaloosa County SD FL.pdf (120 KB) TSA - Administration Services Agreement - 201011.pdf (738 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.54 Renewal of Florida School Boards Insurance Trust Membership and Property & Casualty Insurance Program, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Fiscal Impact : Yes Dollar Amount : $3,907,742.00 Budgeted : Yes Recommended Action : Motion to approve renewal of FSBIT membership and Property & Casualty Insurance Program. Public Content The attached renewal exhibit shows the premiums and fees payable for the 2019-20 property and casualty insurance program and includes a comparison to the 2018-19 premiums and fees. During the annal renewal meetings, FSBIT members voted to apply a reserve distribution to the renewal in order to offset the impact of increasing premiums. OCSD's pro rata share of the distribution was $210,854. Please recall that, in addition to the individual policy premiums, the Casualty Loss Fund and Property Loss Fund contributions are also shown as separate line items and represent the District's actuarially determined probable losses for the coming year. For additional information please contact Russ Frakes at 833-5823. File Attachments 2019 FSBIT Individual Member Pricing Sheet - Okaloosa.pdf (85 KB) FSBIT Coverage Summary - 2019-20.pdf (583 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.55 Okaloosa County School Board Resolution No. 19-02 to Adopt 457 Deferred Compensation Plan Documents, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Fiscal Impact : No Recommended Action : Motion to adopt Okaloosa County School Board Resolution No. 19-02 to Adopt 457 Deferred Compensation Plan Documents. Public Content The School Board of Okaloosa County has previously approved adoption of the Model Plan for Florida Public School Employees as established by the Independent Benefits Counsel (IBC) with the support of the FEA, FASA, FADSS and FSBA. The IBC serves to ensure that the group of approved investment providers participating in the Model Plan meet or exceed established standards for fairness and transparency in fees and costs and offer high-quality products and services to public school employees. Security Benefit was recently added as an investment provider by the IBC, however, the plan documents establishing the 457 program must be executed in order for district employees to have access to this investment vehicle. Approval and execution of Resolution 19-02 will allow for the completion of this process. If you have any questions or would like additional information please contact Russ Frakes at 833-5823. File Attachments Resolution 19-02 457 Deferred Compensation Plan Documents.pdf (107 KB) Okaloosa_County_School_District_457_Plan_Impl (1).pdf (1,983 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jun 20, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 119269 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jun 20, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Jannazo, Cynthia Teacher Lewis Middle School 7/1/2019 Dannenmueller, Julie Teacher Bluewater Elementary 7/1/2019 Gainey, William Teacher Bruner MS 7/1/2019 Groat, Teresa Teacher Shalimar Elementary 8/1/2019 Spicer, Melissa Teacher Edwins Elementary 7/1/2019 Matthews, Villian Lunchroom Worker School Food Service 6/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out of Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting :