Okaloosa County BOCC — March 17, 2015 — USACE financial commitment — reading text

Chairman of the Board of County Commissioners. This Master Services Agreement was bid out about 2 years ago via a qualifications‐based selection process. Please confirm it is OK to utilize an existing professional services agreement. 2) Do you have any accounting/reporting/closeout information for Phases 1‐3? Thanks, Mark Mark Wise, P.E. Deputy Director Okaloosa County Water & Sewer (850) 685‐0297 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐ mail communication, including your e‐mail address, may be subject to public disclosure. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Hayes, Beverley A SAM [mailto:Beverley.A.Hayes@usace.army.mil] Sent: Monday, November 24, 2014 4:24 PM To: David.Stejskal@CH2M.com; Jeff Littrell Cc: Baxter, Elaine H SAM; Alice Gaston; Mark Wise Subject: RE: Okaloosa PAS, Phase IV (UNCLASSIFIED) Classification: UNCLASSIFIED Caveats: NONE David, Didn't get the Mr. Wise comm. Yes, you're welcome to modify with correct names, etc. However, the text of the agreement should not be altered. Re: potential signatory change in January 2015. Suggest moving forward with agreement review/approval process. If Mr. Windes does not remain chairman, we'll change the signatory and press on. Hopefully, our luck in working with Okaloosa will hold. We've always been able to painlessly solve these minor issues and get the work done. Beverly A. Hayes Plan Formulation Branch Mobile District, U.S. Army Corps of Engineers P.O. Box 2288 Mobile, Alabama 36628 Telephone: 251 694 4637 Blackberry: 410 320 9406 Pre‐Decisional Advice/Deliberative Process Exempt Under FOIA/Do Not Forward, Copy or Release Under FOIA ‐‐‐‐‐Original Message‐‐‐‐‐ 7 From: David.Stejskal@CH2M.com [mailto:David.Stejskal@CH2M.com] Sent: Monday, November 24, 2014 3:51 PM To: Hayes, Beverley A SAM; jlittrell@co.okaloosa.fl.us Cc: Baxter, Elaine H SAM; agaston@co.okaloosa.fl.us; mwise@co.okaloosa.fl.us Subject: [EXTERNAL] RE: Okaloosa PAS, Phase IV (UNCLASSIFIED) Looks like our combined e‐mail issues (USACE and CH2M HILL) caused some missed communication. Welcome to the joys and pitfalls of the digital age. Beverley, I just resent you the e‐mail I forwarded from Mr. Wise on Friday with some updated names. If OCWS is allowed to modify with the updated information and return, we will be happy to do so. Also, note that the Chairman will change in January so Mr. Windes may no longer be the Chair when this Agreement is signed. If this is an issue, please advise. Thanks, David ‐‐‐‐‐Original Message‐‐‐‐‐ From: Hayes, Beverley A SAM [mailto:Beverley.A.Hayes@usace.army.mil] Sent: Monday, November 24, 2014 3:17 PM To: jlittrell@co.okaloosa.fl.us Cc: Stejskal, David/PNS; Baxter, Elaine H SAM; agaston@co.okaloosa.fl.us Subject: Okaloosa PAS, Phase IV (UNCLASSIFIED) Classification: UNCLASSIFIED Caveats: NONE Mr. Littrell, Good afternoon. My understanding is that Okaloosa County is interested in pursuing Phase IV of our ongoing Planning Assistance to States (PAS) effort. The Mobile District is looking forward to a continuing relationship. At Charles Owens' departure, the PAS program returned to me. I, with my supervisor Elaine Baxter, will be your points of contact for Phase IV. Attached are the approved Statement of Work and two iterations of the PAS agreement. Please review the agreement. This is a template agreement and it is unlikely any deviations from the agreement will be acceptable to my chain of command. Assuming the agreement is correct, please initiate the Okaloosa County and board reviews of the draft final agreement. I understand that this will require getting on the Board of Commissioners agenda for their December meeting. Please return the agreement with Messrs. Windes' and Dowd's original signatures in triplicate. We'll pursue funding as soon as the signed agreement is returned. Would you check your calendar for a time when you're available for a conversation? It would be a good idea if we touched base. Best regards, Beverly A. Hayes Plan Formulation Branch Mobile District, U.S. Army Corps of Engineers P.O. Box 2288 Mobile, Alabama 36628 8 Telephone: 251 694 4637 Blackberry: 410 320 9406 Pre‐Decisional Advice/Deliberative Process Exempt Under FOIA/Do Not Forward, Copy or Release Under FOIA Classification: UNCLASSIFIED Caveats: NONE Classification: UNCLASSIFIED Caveats: NONE Classification: UNCLASSIFIED Caveats: NONE Classification: UNCLASSIFIED Caveats: NONE Classification: UNCLASSIFIED Caveats: NONE Classification: UNCLASSIFIED Caveats: NONE Classification: UNCLASSIFIED Caveats: NONE Classification: UNCLASSIFIED Caveats: NONE 9