Okaloosa County BOCC — March 17, 2015 — USACE financial commitment — reading text

Mark Wise From: Hayes, Beverley A SAM <Beverley.A.Hayes@usace.army.mil> Sent: Tuesday, February 24, 2015 3:01 PM To: Mark Wise Subject: RE: Okaloosa PAS, Phase IV, Availability to discuss (UNCLASSIFIED) Classification: UNCLASSIFIED Caveats: NONE Mark, You are correct. We're processing the remainder the Federal cost share funds for this project. The entire Federal cost share of $82,500 will be available for use tomorrow. Beverly A. Hayes Plan Formulation Branch Mobile District, U.S. Army Corps of Engineers P.O. Box 2288 Mobile, Alabama 36628 Telephone: 251 694 4637 Blackberry: 410 320 9406 Pre‐Decisional Advice/Deliberative Process Exempt Under FOIA/Do Not Forward, Copy or Release Under FOIA ‐‐‐‐‐Original Message‐‐‐‐‐ From: Mark Wise [mailto:mwise@co.okaloosa.fl.us] Sent: Tuesday, February 24, 2015 12:07 PM To: Hayes, Beverley A SAM Subject: [EXTERNAL] RE: Okaloosa PAS, Phase IV, Availability to discuss (UNCLASSIFIED) Hi Beverley, Just wanted to confirm that we are planning on taking the CH2M HILL Task Order to our BCC March 17. Please confirm that you have the full funding of $82,500. A huge thanks! Mark Mark Wise, P.E. Deputy Director Okaloosa County Water & Sewer (850) 685‐0297 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐ mail communication, including your e‐mail address, may be subject to public disclosure. ‐‐‐‐‐Original Message‐‐‐‐‐ 1 From: Hayes, Beverley A SAM [mailto:Beverley.A.Hayes@usace.army.mil] Sent: Thursday, February 12, 2015 3:14 PM To: Mark Wise Cc: Baxter, Elaine H SAM Subject: RE: Okaloosa PAS, Phase IV, Availability to discuss (UNCLASSIFIED) Classification: UNCLASSIFIED Caveats: NONE Mark, I appreciate your time as well. Our partnership with Okaloosa is a success on all fronts. We presently have $55,000 committed to Phase IV of our Okaloosa project, with a strong verbal guarantee that the remaining $27,500 will be made available upon initiation of work. Please let me know in what format this information should be provided to your Contracts and Grants office. Beverly A. Hayes Plan Formulation Branch Mobile District, U.S. Army Corps of Engineers P.O. Box 2288 Mobile, Alabama 36628 Telephone: 251 694 4637 Blackberry: 410 320 9406 Pre‐Decisional Advice/Deliberative Process Exempt Under FOIA/Do Not Forward, Copy or Release Under FOIA ‐‐‐‐‐Original Message‐‐‐‐‐ From: Mark Wise [mailto:mwise@co.okaloosa.fl.us] Sent: Thursday, February 12, 2015 2:38 PM To: Hayes, Beverley A SAM Subject: [EXTERNAL] RE: Okaloosa PAS, Phase IV, Availability to discuss (UNCLASSIFIED) Hi Beverley, Thanks again for your time today, and all your work on the agreement and obtaining funding. Our Contracts & Grants office would like to receive confirmation from you/Mobile District that the federal funds have been allocated, in order to establish the effective date of the agreement? In the phone call today, you shared that $55,000 had been allocated, and that you had a high level of confidence that the remaining $27,500 would be funded in the upcoming months. Please confirm this in writing for our Contracts & Grants office. Thanks, Mark Mark Wise, P.E. Deputy Director Okaloosa County Water & Sewer (850) 685‐0297 2 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐ mail communication, including your e‐mail address, may be subject to public disclosure. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Hayes, Beverley A SAM [mailto:Beverley.A.Hayes@usace.army.mil] Sent: Wednesday, February 04, 2015 2:38 PM To: Mark Wise Cc: Baxter, Elaine H SAM; P. E. David Stejskal (david.stejskal@ch2m.com) Subject: Okaloosa PAS, Phase IV, Availability to discuss (UNCLASSIFIED) Classification: UNCLASSIFIED Caveats: NONE Mark, Did you receive the hard copy of the attached agreement? I posted it on Friday, 16 January 2015. The Corps is ready to initiate work. Are you available on Wednesday, 11 February 2015 to discuss the way forward? Regards, Beverly A. Hayes Plan Formulation Branch Mobile District, U.S. Army Corps of Engineers P.O. Box 2288 Mobile, Alabama 36628 Telephone: 251 694 4637 Blackberry: 410 320 9406 Pre‐Decisional Advice/Deliberative Process Exempt Under FOIA/Do Not Forward, Copy or Release Under FOIA ‐‐‐‐‐Original Message‐‐‐‐‐ From: Mark Wise [mailto:mwise@co.okaloosa.fl.us] Sent: Monday, December 22, 2014 1:23 PM To: Hayes, Beverley A SAM Cc: Baxter, Elaine H SAM; P. E. David Stejskal (david.stejskal@ch2m.com) Subject: [EXTERNAL] RE: Okaloosa PAS, Phase IV (UNCLASSIFIED) Sounds good. Bye the way, attached is a scanned in version, executed by the County. Mark Wise, P.E. Deputy Director Okaloosa County Water & Sewer (850) 685‐0297 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐ mail communication, including your e‐mail address, may be subject to public disclosure. ‐‐‐‐‐Original Message‐‐‐‐‐ 3 From: Hayes, Beverley A SAM [mailto:Beverley.A.Hayes@usace.army.mil] Sent: Monday, December 22, 2014 1:02 PM To: Mark Wise Cc: Baxter, Elaine H SAM; P. E. David Stejskal (david.stejskal@ch2m.com) Subject: RE: Okaloosa PAS, Phase IV (UNCLASSIFIED) Classification: UNCLASSIFIED Caveats: NONE Mark, That's terrific. I'm glad to hear we'll be able to continue working together. We'll be shutting down for the holiday at midday on Wednesday and reopening for business on Monday. It's highly unlikely I'll be able to get anything in the system before next week, so there's no rush to get documents here before then. Please use our physical address for FedEx delivery: Beverly A. Hayes Plan Formulation Branch Mobile District, U.S. Army Corps of Engineers 109 St. Joseph Street, Room 3000 Mobile, Alabama 36602 Have a splendid holiday! Beverly A. Hayes Plan Formulation Branch Mobile District, U.S. Army Corps of Engineers P.O. Box 2288 Mobile, Alabama 36628 Telephone: 251 694 4637 Blackberry: 410 320 9406 Pre‐Decisional Advice/Deliberative Process Exempt Under FOIA/Do Not Forward, Copy or Release Under FOIA ‐‐‐‐‐Original Message‐‐‐‐‐ From: Mark Wise [mailto:mwise@co.okaloosa.fl.us] Sent: Monday, December 22, 2014 11:23 AM To: Hayes, Beverley A SAM Cc: Baxter, Elaine H SAM; P. E. David Stejskal (david.stejskal@ch2m.com) Subject: [EXTERNAL] RE: Okaloosa PAS, Phase IV (UNCLASSIFIED) Hi Beverley, The BCC approved the Agreement last Tuesday, and I now have 3 originals in my possession signed by our Chairman. Should I FEDEX them to you at the address below? Mark Wise, P.E. Deputy Director Okaloosa County Water & Sewer (850) 685‐0297 4 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐ mail communication, including your e‐mail address, may be subject to public disclosure. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Hayes, Beverley A SAM [mailto:Beverley.A.Hayes@usace.army.mil] Sent: Monday, December 08, 2014 8:46 AM To: Mark Wise Cc: Baxter, Elaine H SAM Subject: RE: Okaloosa PAS, Phase IV (UNCLASSIFIED) Classification: UNCLASSIFIED Caveats: NONE Yes, this is acceptable. Beverly A. Hayes Plan Formulation Branch Mobile District, U.S. Army Corps of Engineers P.O. Box 2288 Mobile, Alabama 36628 Telephone: 251 694 4637 Blackberry: 410 320 9406 Pre‐Decisional Advice/Deliberative Process Exempt Under FOIA/Do Not Forward, Copy or Release Under FOIA ‐‐‐‐‐Original Message‐‐‐‐‐ From: Mark Wise [mailto:mwise@co.okaloosa.fl.us] Sent: Saturday, December 06, 2014 9:14 PM To: Hayes, Beverley A SAM Cc: Baxter, Elaine H SAM Subject: [EXTERNAL] RE: Okaloosa PAS, Phase IV (UNCLASSIFIED) Hi Beverley, I just responded to the close‐out topic in a separate email. Regarding the professional services contracts ‐ yes, they are existing contracts where our engineering consultants accomplish a variety of work for Okaloosa County. Each project is assigned a Task Order. So although we would utilize an existing contract ("Master Services Agreement"), we would have a stand‐alone Task Order where the scope of work would be defined for that project and compensation made clear. We would also have a separate accounting of each Task Order. To summarize, the future Task Order that we utilize for PAS Phase IV would be separate and independent of all other work for Okaloosa County. Please confirm this approach is acceptable, and I will let our Contracts & Grants office know. Thx, Mark Mark Wise, P.E. Deputy Director Okaloosa County Water & Sewer 5 (850) 685‐0297 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐ mail communication, including your e‐mail address, may be subject to public disclosure. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Hayes, Beverley A SAM [mailto:Beverley.A.Hayes@usace.army.mil] Sent: Monday, December 01, 2014 4:34 PM To: Mark Wise Cc: Baxter, Elaine H SAM Subject: RE: Okaloosa PAS, Phase IV (UNCLASSIFIED) Classification: UNCLASSIFIED Caveats: NONE Mark, There shouldn't be an issue working with an existing services agreement. I'm assuming this is an existing contract under which you accomplish a variety of tasks in support of Okaloosa County. We should be able to demonstrate that the tasks accomplished under Phase IV of our ongoing effort are separate and independent of other work done under the contract. As with earlier phases, we need to be able to show that Okaloosa's work in kind was accomplished solely for Phase IV and not for other efforts. I apologize for my ignorance with regard to close‐out of earlier phases. When Charles left, he didn't mention that status of Phase 1 and 2 close‐outs. I'll research where that stands. You should have received the Phase 3 final product in November 2014. We can begin close‐out if you're satisfied with the product. Beverly A. Hayes Plan Formulation Branch Mobile District, U.S. Army Corps of Engineers P.O. Box 2288 Mobile, Alabama 36628 Telephone: 251 694 4637 Blackberry: 410 320 9406 Pre‐Decisional Advice/Deliberative Process Exempt Under FOIA/Do Not Forward, Copy or Release Under FOIA ‐‐‐‐‐Original Message‐‐‐‐‐ From: Mark Wise [mailto:mwise@co.okaloosa.fl.us] Sent: Monday, December 01, 2014 2:40 PM To: Hayes, Beverley A SAM Subject: [EXTERNAL] RE: Okaloosa PAS, Phase IV (UNCLASSIFIED) Hi Beverley, Thanks for discussing the project for a few minutes with me this afternoon. I have since forwarded the agreement on for County Contract Review, in hopes of making the Dec 16 BCC. 6 Our Contracts & Grants Manager made 1 correction (Suite 300 to Suite 206) and had 2 other questions: 1) Regarding the County's $82,500 in‐kind work, we plan to utilize CH2M HILL for this. To get this done, we would utilize an existing Master Services Agreement ("Continuing Contract" or "General Services Contract") to execute a Task Order, which would be signed by the