Okaloosa County BOCC — July 26, 2016 — Risk Management PBB

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: RISK MANAGEMENT / SELF – INSURANCE FUND PROGRAM DESCRIPTION: The Risk Management Department is responsible for the safety of employees, and the conservation of the physical and financial assets of the Board of County Commissioners, the Clerk of Court, the Tax Collector, the Property Appraiser, and the Supervisor of Elections. Our major activities include administration of the Self-Insurance Fund; including general liability, workers’ compensation, auto and property insurance, the Employee Benefit Program, Contract Review, Public Records Requests and Claim Management. In addition, we act as Coordinator of the Americans with Disabilities Act (ADA) for the County. REVENUE: Risk Management is an internal service fund. Supporting revenue are charges for services to County user departments and Constitutional Officers participating in the program. MAJOR ACCOMPLISHMENTS LAST YEAR:  Expanded the number of locations and vendor offerings in order to achieve the highest ever participation rate for the annual Employee Health Fair, resulting in 311 attendees.  Secured $5,000 from Preferred Governmental Insurance Trust for the purchase of safety supplies.  Distributed new First Aid and Bloodborne Pathogen Kits to all departments. Provided AED’s for use at the Brackin Building and Okaloosa County Administration Building. PROGRAM GOAL: To provide professional support in the areas of employee health, wellness and safety while protecting County assets through aggressive Workers’ Compensation, property, auto and general liability claims management. KEY OBJECTIVES: 1. Plan, organize and coordinate a comprehensive insurance management, accident prevention, and County wide loss control program. 2. Act as advisor and consultant to County Management, BCC, Constitutional Officers, Directors, Managers and Supervisors on loss control, insurance, self-insurance, and contract & claims administration. 3. Administer the review and processing of all workers’ compensation, property, auto, and liability claims. 4. Coordinate employee health and wellness functions including employee benefit and employee health fairs. 5. Responsible for the County Safety Committee and acts as the County Americans with Disabilities Act (ADA) Coordinator and Public Records Coordinator. 6. Administer Health, Dental, and Life Insurance benefits for County employees and Constitutional Officers.  PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY 16/17 Workers Compensation Number of Medical Only Claims 29 26 25 Number of lost time claims 23 26 25 Number of lost time days 1066 910 865 Auto Claims Input / Output Number of no fault auto claims (e.g. parked vehicle) 31 44 42 Number of at fault auto claims 31 44 42 Liability/E&O Claims Number of liability/E&O claims 3 1 1 Property Claims