Okaloosa County BOCC — July 26, 2016 — Purchasing Presentation

PURCHASING BUDGET FY16-17  OUR MAIN PURPOSE IS TO BE THE FRONT LINE OF DEFENSE. HOW DO WE DO THIS? OBTAINING THE MOST QUALIFIED VENDORS FOR THE SERVICES & COMMODITIES FOR THE BEST PRICE UTILIZING BID, RFP, RFQ PROCESSES FOR PURCHASES OVER $50,000 OBTAINING QUOTES FOR PURCHASES $2,500 - $50,000 MANAGEMENT OF CONTRACTS FIXED ASSET ACCOUNTABILITY – VALUE OF $76,000,000 (REVENUE SOURCE) MANAGEMENT OF THE PURCHASING CARD PROGRAM - TRAINING, ASSIGNING SPENDING CONTROLS, ASSESSING POSSIBLE INFRACTIONS, (REVENUE SOURCE FROM REBATE)  SPECIAL PROJECTS OWNER DIRECT PURCHASE PROCESS ADMINISTRATION BUILDING (SAVINGS >$280,000) ARBENNIE SEWER PLANT EXPANSION (PROJECTED SAVINGS $250,000) CRESTVIEW COURTHOUSE (PROJECTED SAVINGS $500,000) RESTORE ACT CHANGES IN FEDERAL PROCUREMENT REQUIREMENTS ENHANCED USE LEASE PROJECTS FOR EGLIN (REVENUE SOURCE) FOR PROCUREMENT PROCESS THERE ARE OVER 40 STEPS TO ACCOMPLISH A CONTRACT. THIS PROCESS CAN TAKE UP TO 3 MONTHS TO COMPLETE. THIS PROCESS IS STAFF INTENSIVE REQUIRES QUALITY CONTROL AND REVIEW  CURRENT CHALLENGES LACK OF ADEQUATE STAFFING, EMPLOYEE TURNOVER, & MANAGING THE INCREASING WORKLOAD AUTOMATION IS IMPERATIVE TRAINING IS LACKING POLICIES AND PROCEDURES REVIEW AND CHANGES NEW STAFF POSITIONS PURCHASING SPECIALIST GRANTS COORDINATOR BUYER (FUNDED BY AIRPORT AND W&S) MEDIA BUYER (FUNDED BY TDD, STAFF NEUTRAL/WORKLOAD BEING ADDED)