Okaloosa County School Board — Workshop Meeting, June 22, 2017 — reading text

agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Tag-On Bid Renewal: 3538AH Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the renewal of tag-on bid 3538AH Food Service, Large Equipment. Public Content Request approval to renew tag-on bid 3538AH Food Service, Large Equipment through Marion County Schools, based on fixed prices to purchase equipment on an as needed basis from multiple vendors. Funding will be paid from Federal Funds, Project SFS Contract Exclusions. The contract is effective through May 31, 2018. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 3538AH RENEWAL DOCUMENTS.pdf (1,043 KB) 3538AH TABSHEET.pdf (141 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Amendment to Tag-On Bid: SWC-711MB Cafeteria Equipment, Large, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the revised bid award tabulation of Tag- On Bid SWC-711MB Cafeteria Equipment, Large. Public Content Request approval of the amended bid award tabulation for SWC-711MB Cafeteria Equipment, Large through Volusia County School District. Board approval was given in February to tag-on to the bid; however, in March Volusia County amended the award tabulation to include additional vendors. The contract will be used on an as needed basis. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract remains in effect through February 10, 2019. Copies of the original approved award documents and amended award tabulation are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments BO APPROVED-TAG-ON BID SWC-711MB.pdf (124 KB) SWC-711MB SMALLWARES-VOLUSIA.pdf (1,465 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Exempted Purchase: Achieve3000, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $205,025.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action :  Motion to approve the purchases from Achieve3000 in the amount of $205,025.00. Public Content Request approval of the purchases from Achieve3000 in the amount of $205,025. The purchase is made through 6A-1.012(11)(b) and funding will be paid from FY18 General Funds, Project 6123 Reading Instruction. The contract is effective August 1, 2017 through June 30, 2018 and copies of the quotes are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments ACHIEVE3000 QUOTE.pdf (2,309 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Exempted Purchase Over $25,000: Scholastic Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,152.73 Budgeted : Yes Budget Source : Federal Funds, Project 7401 Title 1 - Part A Recommended Action :  Motion to approve the purchases from Scholastic Magazine in the amount of $60,152.73. Public Content Request approval for Title 1 Department to purchase Scholastic Magazine subscriptions from Scholastic Inc. in the amount of $60,152.73. The purchase is exempted under 6A-1.012(11)(b). Funds will be paid from Federal Funds, Project 7401 Title 1 - Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title 1 at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Service Agreement #18-02 Brice Milton, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,700.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action :  Motion to approve Service Agreement #18-02 for Brice Milton in the amount not to exceed $7,700.00. Public Content Request approval of Service Agreement #18-02 for Brice Milton, on behalf of Choctawhatchee High School to provide Band/Percussion Clinician services for the marching band, concert band and Indoor Winter Percussion Ensemble. The provider will be paid $600.00 per month for up to 12 months, for a total amount of $7,200.00. Any additional choreography/music arranging will be based on $25.00 per hour, not to exceed $500.00, for a total contract amount not to exceed $7,700.00. Funding will be paid from Internal Funds, Style Marcher. The contract is effective July 1, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 18-02.PDF (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Service Agreement #18-03 Tyler Easterling, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,700.00 Budgeted : Yes Budget Source : Internal Funds, Style Marcher Recommended Action : Motion to approve Service Agreement #18-03 for Tyler Easterling in the amount not to exceed $7,700.00. Public Content Request approval of Service Agreement #18-03 for Tyler Easterling, on behalf of Choctawhatchee High School, to provide Band/Percussion Clinician Services for the marching band, concert bands, and Indoor Winter Percussion Ensemble. The provider will be paid $600.00 per month for up to 12 months for a total amount of $7,200.00. Any additional choreography/ music arranging will be based on $25 per hour, not to exceed $500.00, for a total contract amount not to exceed $7,700.00. All funds will be paid from Internal Funds, Style Marcher. The contract is effective July 1, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 18-03.PDF (97 KB) Consent Our