Okaloosa County School Board — Workshop Meeting, June 22, 2017

Thursday, June 22, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jun 22, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 22, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of May 25 - June 7, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 22, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of May 25 - June 7, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 25 - Jun 7.pdf (22 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of May 25 - June 7, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 22, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 25 - June 7, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 25 - Jun 7.pdf (16 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Special Meeting of June 8, 2017; Minutes of the Workshop Meeting of June 8, 2017; Minutes of the Regular Meeting of June 12, 2017,  recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of June 8, 2017; Minutes of the Workshop Meeting of June 8, 2017; Minutes of the Regular Meeting of June 12, 2017 File Attachments 6-8-2017 Workshop DRAFT.pdf (169 KB) 6-12-2017 Meeting DRAFT.pdf (171 KB) 6-8-2017 Atty Client Session DRAFT.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Elliott Point Elementary School for cafeteria tables in the amount of $4,000.00, presented by Dr. Lamar White and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,000.00 Budgeted : Yes Budget Source :  School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Elliott Point Elementary School for cafeteria tables in the amount of $4,000.00 Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for cafeteria tables in the amount of $4,000.00. The remaining cost will be paid with District 2 School Board Member Capital Outlay Funds in the amount of $8,000.00; District 3 School Board Member Capital Outlay Funds in the amount of $2,000; and the remaining balance in the amount of $7,694.43 will be paid with school funds. File Attachments Elliott Point ES cafeteria tables MeTEOR - QQ49031.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for cafeteria tables in the amount of $8,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for cafeteria tables in the amount of $8,000.00. Public Content District 2 School Board Member Capital Outlay Funds, will be appropriated to Elliott Point Elementary School for cafeteria tables in the amount of $8,000.00. The remaining cost will be paid with District 1 School Board Member Capital Outlay Funds in the amount of $4,000.00; District 3 School Board Member Capital Outlay Funds in the amount of $2,000.00; and the remaining balance of $7,694.43 will be paid with school funds. File Attachments Elliott Point ES cafeteria tables MeTEOR - QQ49031.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Elliott Point Elementary School for cafeteria tables in the amount of $2,000.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Elliott Point Elementary School for cafeteria tables in the amount of $2,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for cafeteria tables in the amount of $2,000.00. The remaining cost will be paid with District 1 School Board Member Capital Outlay Funds in the amount of $4,000.00; District 2 School Board Member Capital Outlay Funds in the amount of $8,000.00; and the remaining balance in the amount of $7,694.43 will be paid with school funds. File Attachments Elliott Point ES cafeteria tables MeTEOR - QQ49031.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for DVR Replacement in the amount of $5,658.68, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,658.68 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for DVR Replacement in the amount of $5,658.68. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Richbourg School for DVR Replacement in the amount of $5,658.68. File Attachments Task Order 2-69 Mod 1 - Richbourg DVR Replacement.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Budget Amendment #8 - Fiscal Year 2016-2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $133,963.25 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2016-2017 Public Content On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2017: General Fund $(305,007.40) Debt Service Funds 0.06 Capital Projects Funds 10,463.71 Other Special Revenue Funds - Federal 428,343.26 Other Special Revenue Funds - Food Service 163.62 Total - All Funds $ 133,963.25 File Attachments !BA 08 - April 2017.pdf (1,632 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Monthly Financial Statement for April 2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2017 Public Content The financial statement for the month ending April 30, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials April 2017.pdf (691 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-26-17.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : Yes Dollar Amount : $6,200.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-06-26.pdf (218 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register for May 2017, totaling $24,121,857.86; and Bank Transfers for May 2017, totaling $210,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,121,857.86 and Bank Transfers in the amount of $210,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2017, totaling $24,121,857.86; and Bank Transfers for May 2017, totaling $210,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 11 - MIS 3478 - Warrant Register - May 2017.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Fiscal Year 2016 - 2017 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Approval Public Content The District currently owns 10,082 assets with an original value of $361.9 million and a current book value of $193.0 million as of June 1, 2017. The District is requesting Board Approval to remove 74 assets with a current book value of $7,121.45, reflecting an approximate .003% reduction in District assets. The assets will be removed effective June 30, 2017. As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," a complete physical inventory of all property shall be taken annually, compared to the property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2016-2017 Inventory Missing Items Revised 6-21-17.pdf (76 KB) Fiscal Year 2016-2017 Missing Inventory Items List Revised 6-21-17.pdf (61 KB) Fiscal Year 2016-2017 Other Inventory Items List Revised 6-21-17.pdf (52 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 ITB 17-08 Facade Repair Services Due to Storm Damage, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,217.00 Budgeted : Yes Budget Source : General Funds, Project 4012 Insurance Claims - Bldg & Fixed EQ Recommended Action : Motion to approve the committee's recommendation of award for ITB 17-08 Façade Repair Services Due to Storm Damage. Public Content Request approval of the committee's recommendation of award for ITB 17-08 Façade Repair Services Due to Storm Damage. The awarded vendor is Harold Gaines in the amount of $48,217. Funds will be paid from General Funds, Project 4012 Insurance Claims - Bldg & Fixed EQ. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_ 17-08.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of School Food Service Management Operations Contract for RFP 15-01, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL. Public Content Request approval to renew the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL, based on the fixed meal rate of $3.111, which will be paid with Federal Funds. The contract is effective July 1, 2017 through June 30, 2018 and copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 2017-2018 Food Service Renewal Contract.pdf (181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $25,000: Apple Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $198,475.00 Budgeted : Yes Budget Source : Federal Funds, Project 5488 DODEA-Science Recommended Action : Motion to approve the purchase of equipment from Apple Inc. in the amount of $198,475.00 Public Content Request approval for Title 1 to purchase equipment from Apple Inc. in the amount of $198,475. The Purchase will be made through the State of FL Alternate Contract 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 5488 DODEA-Science. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title 1 at (850) 301-3008. File Attachments APPLE QUOTE.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,539.50 Budgeted : Yes Budget Source : General Funds, Project 5068 Cape-Information Technology Recommended Action : Motion to approve the purchases from Dell in the amount of $60,539.50 for Niceville High School. Public Content Request approval of the purchases from Dell in the amount of $60,539.50 for Niceville High School. The purchases are made through the State of FL Alternate Contract 43211500-WSCA-15-ACS. Funds will be paid from General Funds, Project 5068 Cape-Information Technology. Copies of the quotes are attached. For additional information, please contact Charlie Marello, Principal, Niceville High School at (850) 833-4114. File Attachments DELL QUOTES.pdf (184 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid: Annual Agreement Renewal: Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2313, Environmental/IAQ/T & B- District Wide Recommended Action : Motion to approve the renewal of the Annual Agreement for Indefinite Quantity Environmental Contracting Services. Public Content Request approval to renew the tag-on bid through Escambia County School District for the Annual Agreement for Indefinite Quantity Environmental Contracting Services. This is a fixed price agreement with multiple vendors to provide services including water damage remediation, asbestos abatement, lead abatement, fire and smoke restoration, and hazardous materials remediation, on an as needed basis. Funding will be paid from Capital Funds, Project 2313 Environmental/IAQ/T & B-District Wide. The contract is effective through June 24, 2018 and copies of the approved documents are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF CONTRACT FOR INDEFINITE QUANTITY ENVIRO CONTRACTING SVCS.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Tag-On Bid Renewal: 3538AH Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the renewal of tag-on bid 3538AH Food Service, Large Equipment. Public Content Request approval to renew tag-on bid 3538AH Food Service, Large Equipment through Marion County Schools, based on fixed prices to purchase equipment on an as needed basis from multiple vendors. Funding will be paid from Federal Funds, Project SFS Contract Exclusions. The contract is effective through May 31, 2018. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 3538AH RENEWAL DOCUMENTS.pdf (1,043 KB) 3538AH TABSHEET.pdf (141 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Amendment to Tag-On Bid: SWC-711MB Cafeteria Equipment, Large, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the revised bid award tabulation of Tag- On Bid SWC-711MB Cafeteria Equipment, Large. Public Content Request approval of the amended bid award tabulation for SWC-711MB Cafeteria Equipment, Large through Volusia County School District. Board approval was given in February to tag-on to the bid; however, in March Volusia County amended the award tabulation to include additional vendors. The contract will be used on an as needed basis. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract remains in effect through February 10, 2019. Copies of the original approved award documents and amended award tabulation are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments BO APPROVED-TAG-ON BID SWC-711MB.pdf (124 KB) SWC-711MB SMALLWARES-VOLUSIA.pdf (1,465 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Exempted Purchase: Achieve3000, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $205,025.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action :  Motion to approve the purchases from Achieve3000 in the amount of $205,025.00. Public Content Request approval of the purchases from Achieve3000 in the amount of $205,025. The purchase is made through 6A-1.012(11)(b) and funding will be paid from FY18 General Funds, Project 6123 Reading Instruction. The contract is effective August 1, 2017 through June 30, 2018 and copies of the quotes are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments ACHIEVE3000 QUOTE.pdf (2,309 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Exempted Purchase Over $25,000: Scholastic Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,152.73 Budgeted : Yes Budget Source : Federal Funds, Project 7401 Title 1 - Part A Recommended Action :  Motion to approve the purchases from Scholastic Magazine in the amount of $60,152.73. Public Content Request approval for Title 1 Department to purchase Scholastic Magazine subscriptions from Scholastic Inc. in the amount of $60,152.73. The purchase is exempted under 6A-1.012(11)(b). Funds will be paid from Federal Funds, Project 7401 Title 1 - Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title 1 at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Service Agreement #18-02 Brice Milton, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,700.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action :  Motion to approve Service Agreement #18-02 for Brice Milton in the amount not to exceed $7,700.00. Public Content Request approval of Service Agreement #18-02 for Brice Milton, on behalf of Choctawhatchee High School to provide Band/Percussion Clinician services for the marching band, concert band and Indoor Winter Percussion Ensemble. The provider will be paid $600.00 per month for up to 12 months, for a total amount of $7,200.00. Any additional choreography/music arranging will be based on $25.00 per hour, not to exceed $500.00, for a total contract amount not to exceed $7,700.00. Funding will be paid from Internal Funds, Style Marcher. The contract is effective July 1, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 18-02.PDF (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Service Agreement #18-03 Tyler Easterling, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,700.00 Budgeted : Yes Budget Source : Internal Funds, Style Marcher Recommended Action : Motion to approve Service Agreement #18-03 for Tyler Easterling in the amount not to exceed $7,700.00. Public Content Request approval of Service Agreement #18-03 for Tyler Easterling, on behalf of Choctawhatchee High School, to provide Band/Percussion Clinician Services for the marching band, concert bands, and Indoor Winter Percussion Ensemble. The provider will be paid $600.00 per month for up to 12 months for a total amount of $7,200.00. Any additional choreography/ music arranging will be based on $25 per hour, not to exceed $500.00, for a total contract amount not to exceed $7,700.00. All funds will be paid from Internal Funds, Style Marcher. The contract is effective July 1, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 18-03.PDF (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Service Agreement #18-06 Cassandra Saddler, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,700.00 Budgeted : Yes Budget Source : Internal Funds, Style Marcher Recommended Action : Motion to approve Service Agreement #18-06 for Cassandra Saddler in the amount not to exceed $7,700.00. Public Content Request approval of Service Agreement #18-06 for Cassandra Saddler, on behalf of Choctawhatchee High School, to provide Monthly Clinician Services for the school's Color Guard and Winter Guard. The Provider will be paid $600.00 per hour for up to 12 months, for a total amount of $7,200.00. Any additional choreography/music arranging will be based on $25.00 per hour, not to exceed $500.00, for a total contract amount not to exceed $7,700.00. Funding will be paid from Internal Funds, Style Marcher. The contract is effective July 1, 2017 through June 30 2018 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 18-06.PDF (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Service Agreement #18-11 Emerald Coast Science Center: Guided Dissection, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : Yes Budget Source : Funding will be provided by individual participating schools. Recommended Action : Motion to approve Service Agreement #18-11 with Emerald Coast Science Center - Guided Dissection program. Public Content Request approval of Service Agreement #18-11 Emerald Coast Science Center for the Guided Dissection program for middle and high school students. The program is offered based on fixed prices on an as needed basis. The Provider will be paid $8.00 per student per lesson (see attachment), for a total contract amount not to exceed $1,000 per day per school. Funds will be paid by individual participating schools. The contract is effective July 1, 2017 through June 30, 2018. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ECSC SA# 18-11 DISSECTION.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Service Agreement #18-12 Emerald Coast Science Center - Family Science Night, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $800.00 Budgeted : Yes Budget Source : Funding will be paid from individual participating schools Recommended Action : Motion to approve Service Agreement #18-12 Emerald Coast Science Center - Family Science Night. Public Content Request approval of Service Agreement #18-12 Emerald Coast Science Center for Family Science Night. The program is based on fixed pricing and will be used on an as needed basis. The Provider will be paid $400.00 per event, for a total contract amount not to exceed $800.00 per school. Funds will be paid by the individual participating schools. The contract is effective July 1, 2017 through June 30, 2018. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Program Director, Purchasing at (850) 833-7558. File Attachments ECSC SA# 18-12 FAMILY SCIENCE NIGHT.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Service Agreement #18-13 Emerald Coast Science Center - Planetarium Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : Yes Budget Source : Funds will be paid by individual participating schools Recommended Action : Motion to approve Service Agreement #18-13 Emerald Coast Science Center - Planetarium Program. Public Content Request approval of Service Agreement #18-13 Emerald Coast Science Center for a Planetarium Program for elementary, middle and high school students. The program is offered on an as needed basis, based on fixed pricing. The Provider will be paid $4.00 per student per lesson, with a minimum booking charge of $200.00, for a total contract amount not to exceed $1,000.00 per day per school. Funds will be paid by individual participating schools. The contract is effective July 1, 2017 through June 30, 2018. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ECSC SA# 18-13 PLANETARIUM.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Service Agreement #18-14 Emerald Coast Science Center - SSA Enrichment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,000.00 Budgeted : Yes Budget Source : Funds will be paid by individual participating schools Recommended Action : Motion to approve Service Agreement #18-14 Emerald Coast Science Center - SSA Enrichment Program. Public Content Request approval of Service Agreement #18-14 Emerald Coast Science Center - SSA Enrichment Program for kindergarten - 5th grade students. The program is offered based on fixed prices and will be used on an as needed basis. The Provider will be paid $7.25 per student per lesson, based upon the attached Fee Addendum, for a total contract amount not to exceed $36,000.00 ($6,000 per grade). Funds will be paid by individual participating schools. The contract is effective July 1, 2017 through June 30, 2018. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ECSC SA# 18-14 SSA ENRICHMENT.pdf (183 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Service Agreement #18-15 Emerald Coast Science Center - BioBlitz Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $120,000.00 Budgeted : Yes Budget Source : Fudns will be paid by individual participating schools Recommended Action : Motion to approve Service Agreement #18-15 Emerald Coast Science Center for BioBlitz Program. Public Content Request approval of Service Agreement #18-15 Emerald Coast Science Center for BioBlitz Program. The Program is offered to elementary, middle and high school students based on fixed prices and will be used on an as needed basis. The Provider will be paid $150.00 per class (min of 2 classes) for BioBlitz and $75.00 per class (min of 2 classes) for Sensory BioBlitz, for up to $3,000.00 per school, for a total contract amount not to exceed $120,000.00. Funds will be paid by each individual participating school. The contract is effective July 1, 2017 through June 30, 2018. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ECSC SA# 18-15 BIOBLITZ.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Service Agreement #18-16 Kristen Elder, Presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,720.00 Budgeted : Yes Budget Source : Internal Funds, Dance Team Recommended Action : Motion to approve Service Agreement #18-16 Kristen Elder in the amount of $6,720.00. Public Content Request approval of Service Agreement #18-16 for Kristen Elder, on behalf of Crestview High School, to provide a dance technique program to all dance team members. The Provider will be paid $560.00 per month for up to twelve (12) months, for a total contract amount not to exceed $6,720.00. Funds will be paid from Internal Funds, Dance Team. The contract is effective July 1, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact Dexter Day, Principal, Crestview High School at (850) 689-7177. File Attachments CRESTVIEW HIGH SA# 18-16 KRISTEN ELDER.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Service Agreement #18-17 Kenneth Rhodes, Presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,300.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action : Motion to approve Service Agreement #18-17 Kenneth Rhodes in the amount of $5,300.00. Public Content Request approval of Service Agreement #18-17 for Kenneth Rhodes, on behalf of Choctawhatchee High School, to provide Band/Percussion Clinician Services. The Provider will be paid $25.00 per hour for up to $400.00 per month for up to twelve (12) months, for a total amount of $4,800.00. Any additional choreography/music arranging will be paid based on $25.00 per hour, for up to $500.00, for a total contract amount not to exceed $5,300.00. Funds will be paid from Internal Funds, Style Marchers. The contract is effective July 1, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments CHOCTAW HIGH SA# 18-17 KENNETH RHODES.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Service Agreement #18-22 Jamie Fields, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Band Recommended Action : Motion to approve Service Agreement #18-22 Jamie Fields in the amount of $3,000. Public Content Request approval of Service Agreement #18-22 for Jamie Fields, on behalf of Choctawhatchee High School, to provide Monthly Clinician Services for the Color Guard and Winter Guard. The Provider will be paid $250.00 per month for up to twelve (12) months, for a total contract amount not to exceed $3,000.00. Funds will be paid from Internal Funds, Style Marchers Band. The contract is effective July 1, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-7668. File Attachments SA# 18-22.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 Request to Increase Tuition and Fees for Okaloosa Technical College for the 2017-2018 School Year, presented by Jerry Sansom, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Year 2017-2018 tuition and fee increase for Okaloosa Technical College. Public Content Okaloosa Technical College is requesting permission to increase tuition and fees for the 2017-2018 School Year. Attached is the State Statute, as well as the current and proposed Fee Schedule. Please call Jerry Sansom for additional information at 833-3500. File Attachments OTC Fee Schedule 2017-2018 SY.pdf (783 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.34 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Recommended Action : Motion to approve the sale and disposal of the property identified on the attached surplus list dated June 26, 2017. Public Content Approval is requested for the sale and disposal of the property identified on the attached list dated June 26,2017. These items will be sold through the Board approved On-line Auction Program. File Attachments Surplus Property list for June 26, 2017 Board Meeting.pdf (277 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.35 Virtual Instruction Provider Agreement between Edgenuity, Inc. and the School Board of Okaloosa County, Florida, presented by Christy Corbin, Assistant Principal, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Virtual Instruction Provider Agreement between Edgenuity, Inc. and the School Board of Okaloosa County, Florida. Public Content After negotiations with Edgenuity personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Edgenuity services to Okaloosa County public school students who meet the requirements of the program. This is an approved vendor by DOE to provide virtual services. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved state vendor for grades 6-12.We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for 2017-2018. File Attachments Edgenuity 2017-2018 Contract.pdf (6,449 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.36 Agreement between the School Board of Okaloosa County and Calvert Education Services, LLC, for Online Educational Products, presented by Christy Corbin, Assistant Principal, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Agreement between the School Board of Okaloosa County and Calvert Education Services, LLC, for Online Educational Products. Public Content After negotiations with Edgenuity personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Calvert services to Okaloosa County public school students who meet the requirements of the program. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved vendor for grades K-5. We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for 2017-2018. File Attachments Calvert Partners 2017-2018 Contract.pdf (1,473 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.37 Contract between the School Board of Okaloosa County and K12 Florida, LLC, for FuelEd Online Educational Products, presented by Christy Corbin, Assistant Principal, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve contract between the School Board of Okaloosa County and K12 Florida, LLC, for FuelEd Online Educational Products. Public Content After negotiations with K12 Florida personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide K12 Florida services to Okaloosa County public school students who meet the requirements of the program. This is an approved vendor by DOE to provide virtual services. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved state vendor for grades K-12.We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for 2017-2018. File Attachments K12 Florida, LLC - FuelEd Online Education Products 2017-2018 Contract.pdf (5,132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.38 Contract Agreement between Panhandle Area Educational Consortium and the School Board of Okaloosa County, presented by Christy Corbin, Assistant Principal, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve contract Agreement between Panhandle Area Educational Consortium and the School Board of Okaloosa County. Public Content After negotiations with Panhandle Area Educational Consortium (PAEC) and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Florida Virtual School services to Okaloosa County public school students who meet the requirements of the program. This is an approved vendor by DOE to provide virtual services. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved state vendor for grades K-12.We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for 2017-2018. File Attachments Panhandle Area Education Consortium 2017-2018 Contract.pdf (1,073 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.39 IDEA Part B, Entitlement and Preschool Entitlement 2017-18 Grant Application, presented by Melody Sommer, Program Director for Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2017 Absolute Date : Jun 27, 2017 Fiscal Impact : Yes Dollar Amount : $6,949,000.00 Budgeted : Yes Budget Source : IDEA Part B Entitlement and IDEA Part B, Preschool Entitlement Recommended Action :  Motion to approve IDEA Part B, Entitlement and Preschool Entitlement 2017-18 Grant Application Public Content These are federal funds provided to the school district for the purpose of providing services to students, ages 3 - 21, qualifying for Exceptional Student Education services. For additional information, please contact Melody Sommer at 833-3164. File Attachments IDEA 2017 2018.pdf (817 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.40 21st Century Community Learning Centers (21st CCLC) Florida Department of Education Project Application for 2017-2018, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $301,025.00 Budgeted : Yes Budget Source : 21st Century Community Learning Centers (21st CCLC) - Grant Funds Recommended Action :  Motion to approve the Florida Department of Education Project Application for 21st Century Community Learning Centers (21st CCLC). Public Content 21st Century Community Learning Centers (21st CCLC) Florida Department of Education Project Application for the 2017-2018 school year. Okaloosa County School District has not yet received official notification of 21st Century Community Learning Centers (21st CCLC) allocation. This is an estimate based on 2016-2017 funding allocation minus the 20% reduction per year. Once Florida Department of Education notifies Okaloosa County School District of 2017-2018 funding allocations adjustments will be made. For additional information, please contact Amy Dale at 301-3008. File Attachments DOE 100A - 21st CCLC.pdf (43 KB) dps-2017-72b General Assurances.pdf (251 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.41 Title I Part A Florida Department of Education Project Application for 2017-2018, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,080,003.00 Budgeted : Yes Budget Source : Title I Part A - Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application for Title I Part A. Public Content Title I Part A Florida Department of Education Project Application for the 2017-2018 school year. Okaloosa County School District has not yet received official notification of Title I Part A allocation. This is an estimate based on 2016-2017 funding allocation. Once Florida Department of Education notifies Okaloosa County School District of 2017-2018 funding allocations adjustments will be made. For additional information, please contact Amy Dale at 301-3008. File Attachments DOE 100C - Title I Part A.pdf (238 KB) 2017-2018 PROG SPECIFIC ASSURANCES-06192017122250.pdf (4,649 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.42 Title I Part D: Subpart 2: Local Programs for Neglected and Delinquent Florida Department of Education Project Application for 2017-2018, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $180,206.00 Budgeted : Yes Budget Source : Title I Part D - Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application for Title I Part D: Subpart 2: Local Programs for Neglected and Delinquent Public Content Title I Part D: Subpart 2: Local Programs for Neglected and Delinquent Florida Department of Education Project Application for the 2017-2018 school year. Okaloosa County School District has not yet received official notification of Title I Part D allocation. This is an estimate based on 2016-2017 funding allocation. Once Florida Department of Education notifies Okaloosa County School District of 2017-2018 funding allocations adjustments will be made. For additional information, please contact Amy Dale at 301-3008. File Attachments DOE 100C - Title I Part D.pdf (238 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.43 Title IX Part A Florida Department of Education Project Application for 2017-2018, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,250.00 Budgeted : Yes Budget Source : Title IX Part A - Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application for the Title IX Part A. Public Content Title IX Part A Florida Department of Education Project Application for the 2017-2018 school year. Okaloosa County School District has not yet received official notification of Title IX Part A allocation. This is an estimate based on 2016-2017 funding allocation. Once Florida Department of Education notifies Okaloosa County School District of 2017-2018 funding allocations adjustments will be made. For additional information, please contact Amy Dale at 301-3008. File Attachments DOE 100A - Title IX Part A.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.44 Title III, Part A, Supplementary Instructional Support for English Language Learners 2017-2018 Grant Application, presented by Zoila Ganuza, ESOL TSA, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : Yes Dollar Amount : $138,000.00 Budgeted : Yes Budget Source : Title III, Part A, Supplementary Instructional Support for English Language Learners 2017-2018 Grant Recommended Action : Motion to approve the Title III, Part A, Supplementary Instructional Support for English Language Learners 2017-2018 Grant application. Public Content The Grants Management department under FLDOE Title III office has not opened the grant application website, however the Bureau of Student Achievement through Language Acquisition has provided a template. Thus, the Title III grant that is attached (narrative begins on pg. 10) has been written based on a preliminary allocation of $138,000.00, which includes the estimated roll forward amount of $5,362.29. For additional information, please contact Zoila Ganuza at 833-3107. File Attachments 2017-2018 Title III RFA DRAFT-DOE 100A-Budget Narrative.pdf (4,144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.45 Memorandum of Understanding between Okaloosa County School Board and Children's Volunteer Health Network, presented by Teri Schroeder, Program Director, Student Intervention Services, and  recommended by Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : No Recommended Action : Motion to approve Memorandum of Understanding between Okaloosa County School Board and Children's Volunteer Health Network. Public Content The Children's Volunteer Health Network, Inc. a Florida non-profit organization, desires to coordinate with OCSB for the purpose of providing said dental services to the children attending the OCS system. The children must qualify and/or be enrolled in the free and/or reduced lunch program. Designated schools of coverage for SY 2017-2018 are as follows: Baker School (grades 2-5); Lauren Hill School (grades 2-5); Walker Elementary (grades 2 & 5); Riverside Elementary (grades 2 & 5). For additional information, please contact Teri Schroeder at 833-3108. File Attachments Proposed Okaloosa County School District MOU 2017-2018 CVHN Mobile Dental Clinic.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.46 Memorandum of Understanding between Okaloosa County School Board and Department of Health, Okaloosa County,  presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : No Recommended Action : Motion to Approve Memorandum of Understanding between Okaloosa County School Board and Department of Health, Okaloosa County. Public Content The Department of Health, Okaloosa County, desires to coordinate with OCSB for the purpose of providing free dental services to the children attending the OCS system. Designated schools of coverage for SY 2017-2018 are as follows: Mary Esther Elementary (2nd & 5th grade); Kenwood Elementary (2nd & 5th grade); Florosa Elementary (2nd & 5th grade); Bob Sikes Elementary (2nd & 5th grade); Northwood Elementary (2nd & 5th grade); Southside Primary (kg - 2nd grade). For additional information, please contact Teri Schroeder at 833-3108. File Attachments Okaloosa Dept. of Health.pdf (493 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.47 Memorandum of Understanding between Okaloosa County School  Board and North Florida Medical Centers, Inc., presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : No Recommended Action : Motion to Approve Memorandum of Understanding between Okaloosa County School Board and North Florida Medical Centers, Inc. Public Content North Florida Medical Centers, Inc., desires to coordinate with OCSB for the purpose of providing dental services to the choldren attending the OCS system at no cost to the School District or the parent. Designated schools of coverage for SY 2017-2018 are as follows: Wright Elementary (K-5th grade); Edwins Elementary (K- 5th grade); Elliott Point Elementary (K-5th grade); Longwood Elementary (K-5th grade); Shalimar Elementary (K-5th grade). For additional information, please contact Teri Schroeder at 833-3108. File Attachments Dental Agreement w NFMC.pdf (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.48 Exempted Purchase: PSA Healthcare, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : Yes Dollar Amount : $1,218,763.50 Budgeted : Yes Budget Source : General Funds, Projects 6004 Nursing Contract - Schools and project 1084 Medicaid Reimbursement Recommended Action : Motion to approve the contract between the School Board of Okaloosa County, FL and Pediatric Services of America, Inc. d/b/a PSA Healthcare to provide nursing services at requested school sites during the 2017-2018 school year for a total of 186 days based on fixed pricing. Public Content Request approval of the contract between the School Board of Okaloosa County, FL and Pediatric Services of America, Inc. d/b/a PSA Healthcare to provide six (6) Supervisory Registered Nurses (RN), RN Nursing Services, LPN Nursing Services, and School Health Technicians at requested school sites during the 2017-2018 school year, for a total of 186 days based on fixed pricing for an estimated total of $1,218,763.50. Funding will be paid from general funds, projects 6004 Nursing Contract - Schools and project 1084 Medicaid Reimbursement. The contract is effective July 1, 2017 - July 31, 2018. These services are exempt under 6A-1.012 (11)(a). For additional information, contact Teri Schroeder, Program Director, Student Intervention Services at (850) 833-3108. File Attachments SY17_18 PSA Contract.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.49 Renewal of Joint Use Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the continued operation of an educational facility and Canine Training Area on the CHOICE High School and Technical Center campus, presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve a renewal of the Joint Use Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the continued operation of an educational facility and Canine Training Area on the CHOICE High School and Technical Center campus. Public Content Renewal of the Joint Use Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the continued operation of an educational facility and Canine Training Area on the CHOICE High School and Technical Center campus. File Attachments Joint Use Agreement-OCSO 2017-2018.pdf (725 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.50 Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High School for the 2017-2018 school year, presented by Dexter Day, Principal, Crestview High School, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,000.00 Budgeted : Yes Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High  School for the 2017-2018 School Year. Public Content This agreement provides payment to the Okaloosa County Sheriff's Office for providing an instructor for the CHOICE Information Technology Crime Scene Investigation program at Crestview High School, for the 2017-2018 School Year. File Attachments 2017-2018 CHOICE Agreement final.pdf (231 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.51 Renewal Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2017-2018, presented by Andy Johnson, Specialist, Student Intervention Services (Safe Schools, Athletics and Health), and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,255,543.00 Budgeted : Yes Recommended Action : Motion to approve funding and the agreement for the School Resource Officer Program for Fiscal Year 2017-2018 between the School Board of Okaloosa  County and the Sheriff of Okaloosa County. Public Content This is a recommendation to approve funding and the agreement for the School Resource Officer Program for Fiscal Year 2017-2018 between the School Board of Okaloosa County and the Sheriff of Okaloosa County. File Attachments SRO Agreement 2017-2018 final.pdf (284 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.52 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and AMIKids Emerald Coast, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and AMIKids Emerald Coast, Inc., effective July 1, 2017 through June 30, 2018. Public Content Renewal of the annual agreement for the regular maintenance, inspection, and repair of buses owned by AMIKids Emerald Coast, Inc., by the School Board's Transportation Department. The agreement also provides for the lease of buses from the School Board should there be a need to temporarily replace a bus while repairs are being made. This agreement commences July 1, 2017 and terminates June 30, 2018. File Attachments AMIKIDS Vehicle Maintenance 2017-2018.pdf (374 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.53 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Northwest Florida State College, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Northwest Florida State College, effective July 1, 2017 through June 30, 2018. Public Content Renewal of the annual agreement for the regular maintenance and inspection of buses owned by Northwest Florida State College by the School Board's Transportation Department. The agreement also provides for Northwest Florida State College to lease buses from the School Board in the event it needs to temporarily replace a bus while repairs are being made. This agreement commences July 1, 2017 and terminates June 30, 2018. File Attachments NWFSC Vehicle Maintenance 2017-2018.pdf (374 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.54 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc., effective July 1, 2017 through June 30, 2018. Public Content Renewal of the annual agreement for the regular maintenance and inspection of buses owned by Liza Jackson Preparatory School by the School Board's Transportation Department. The agreement also provides for Liza Jackson Preparatory School to lease buses from the school Board in the event it needs to temporarily replace a bus while repairs are being made. This agreement commences July 1, 2017 and terminates June 30, 2018. File Attachments Liza Jackson Vehicle Maintence 2017-2018.pdf (374 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.55 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., effective July 1, 2017 through June 30, 2018. Public Content Renewal of the annual agreement for the regular maintenance and inspection of buses owned by Okaloosa Academy by the School Board's Transportation Department. The agreement also provides for Okaloosa Academy to lease buses from the School Board in the event it needs to temporarily replace a bus while repairs are being made. This agreement commences July 1, 2017 and terminates June 30, 2018. File Attachments Okaloosa Academy Vehicle Maintenance Lease 2017-2018.pdf (374 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.56 School Volunteer List, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Check In report of Okaloosa School District volunteers. Public Content Attached is a School Check In report of Okaloosa District volunteers for approval. A sexual offender and predator screening has been conducted on each. File Attachments SCI REPORT OF 2016-2017 VOLUNTEERS.pdf (4,293 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.57 Change Order to Florida Department of Education for the Okaloosa County School  District Digital Classroom Plan presented by Steve Horton, Asst. Superintendent of MIS and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Change Order to Florida Department of Education for the Okaloosa County School District Digital Classroom Plan presented by Steve Horton, Asst. Superintendent of MIS. Public Content The proposed changes to the 2017-18 Digital Classroom Plan (DCP) are in response to evolving technology needs within schools and limitations placed on the use of these funds going forward by the Florida Legislature. If approved by the School Board, these changes will be submitted to the Florida Department of Education via the State of Florida’s DCP template. File Attachments 2016-17 DCP Coversheet - Amendments 6-1-2017.pdf (202 KB) 1617FDDCPTemplate - Revised 6-14-17.pdf (1,054 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.58 Title II Part A: Teacher and Principal Training and Recruiting Fund 2017-2018  Preliminary Grant Application, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,050,000.00 Budgeted : Yes Budget Source : Title II Part A Grant Funds Recommended Action : Motion to approve the Preliminary Title II Part A: Teacher and Principal Training and Recruiting Fund 2017-2018 Grant Application. Public Content The Title II Part A: Teacher and Principal Training and Recruiting Fund 2017-2018 preliminary grant application is submitted annually to the Florida Department of Education to request funds to be used for educator professional development, quality, and recruitment activities. Upon receipt of the state allocation and approved Title II-A grant template, a second submission to the Board will be made at a later date with the grant and revised budget. Please contact Denise McLaughlin at 833-3385 for additional information. File Attachments OKALOOSA 100 C.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.59 Administrative, Managerial, and Professional/  Technical personnel recommendations for school year 2017-2018, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Administrative, Managerial, and Professional/Technical personnel recommendations for the 2017-2018 school year. Public Content The Superintendent's recommendations for Administrative, Managerial, and Professional/Technical personnel for the school year 2017-2018. File Attachments Recommendation Board Report.pdf (8,554 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.60 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments June 26, 2017 Ed Support Board Report.pdf (109 KB) June 26, 2017 Instructional Board Report.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.61 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJune26th2017.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.62 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of the following employees: 117373 106092 121216 121487 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.63 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/  injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Monica Tompkins, Bob Sikes Elementary, 45.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.64 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.65 Carl D. Perkins Postsecondary, Section 132 Entitlement Project Application for 2017-2018, presented by Jerry Sansom, Principal, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $72,484.00 Budgeted : Yes Budget Source : Project Funds Recommended Action : Motion to approve the Carl D. Perkins Postsecondary, Section 132 Entitlement Project Application for 2017-2018. Public Content The Carl D. Perkins is an entitlement Grant. This is for Post-Secondary Career and Technical education. The amount of this grant for this school year is $72,484. Okaloosa Technical College is proposing the money be spent on training and equipment and supplies for new programs, as well as communications. For additional information, please contact Jerry Sansom at 833-3500. File Attachments Perkins Postsecondary Narrative & Budget.pdf (5,902 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Jun 22, 2017 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jun 22, 2017 - Workshop Meeting Type : Action, Information 10. Information Technology Seat Management Contract Subject : 10.1 Task Order #2-69 Mod 1 for DVR Replacement at Richbourg School, presented by Dustin Keith, Seat Management Specialist and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : No Dollar Amount : $5,658.68 Budgeted : No Budget Source : School Board Member Capital Outlay Funds Recommended Action : Motion to approve Task Order #2-69 Mod 1, for DVR Replacement at Richbourg School in the amount of $5,658.68. Public Content Replace 2 lightning damaged DVRs at Richbourg School, in the amount of $5,658.68. File Attachments Richbourg DVR Replacement Task Order # 2-69 Mod 1.pdf (301 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 22, 2017 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jun 22, 2017 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 6-26-2017 Student Trip Requests.pdf (1,721 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 22, 2017 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Jun 22, 2017 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Public Hearing for adoption of a revised job description for Lunchroom Monitor, presented by Lindsay Maxey, Specialist, Human Resources, and recommended  by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for Lunchroom Monitor. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Lunchroom Monitor. Revisions have been added to the job description to increase student supervision throughout the school day. The remaining revisions have been made in accordance with current OCSD job description formatting. File Attachments Lunchroom Monitor-REDLINED.pdf (16 KB) 14. Public Hearing Subject : 14.2 Public Hearing for adoption of a revised job description for District Level Clerk, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the adoption of a revised job description for District Level Clerk. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for District Level Clerk. The job description has been revised to better reflect the current work of district clerks to include using computers, scanners and printers. The remaining revisions have been made in accordance with current OCSD job description formatting. File Attachments District Level Clerk-REDLINED.pdf (43 KB) 14. Public Hearing Subject : 14.3 Public Hearing for adoption of a revised job description for School Level Clerk, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for School Level Clerk. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for School Level Clerk. The job description has been revised to better reflect the current work of district clerks to include using computers, scanners and printers. Appropriate screening for identification has also been added. The remaining revisions have been made in accordance with current OCSD job description formatting. File Attachments School Level Clerk-REDLINED.pdf (18 KB) 14. Public Hearing Subject : 14.4 Public Hearing for adoption of School Board Policy Chapter 14, Charter Schools, presented by Melissa Bowell, Curriculum Specialist,  and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to adopt School Board Policy Chapter 14, Charter Schools. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy Chapter 14, Charter Schools. The proposed new rule amends and restates the entirety of Chapter 14, Charter Schools, and updates and revises the entire Chapter 14, Charter Schools, to conform with current Florida law requirements. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Jun 22, 2017 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Jun 22, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on June 22, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Notice of Public Hearing - 6:15 p.m. Meeting : Jun 22, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on June 26, 2017, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: 1. Revised job description for Lunchroom Monitor 2. Revised job description for District Level Clerk 3. Revised job description for School Level Clerk 4. Revised School Board Policy Chapter 14 Charter Schools Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 833-3110 prior to this meeting. 16. Public Notices Subject : 16.3 Public Notice Meeting : Jun 22, 2017 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.