Okaloosa County School Board — Workshop Meeting, June 22, 2017 — reading text

Agenda Subject : 7.12 Fiscal Year 2016 - 2017 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Approval Public Content The District currently owns 10,082 assets with an original value of $361.9 million and a current book value of $193.0 million as of June 1, 2017. The District is requesting Board Approval to remove 74 assets with a current book value of $7,121.45, reflecting an approximate .003% reduction in District assets. The assets will be removed effective June 30, 2017. As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," a complete physical inventory of all property shall be taken annually, compared to the property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2016-2017 Inventory Missing Items Revised 6-21-17.pdf (76 KB) Fiscal Year 2016-2017 Missing Inventory Items List Revised 6-21-17.pdf (61 KB) Fiscal Year 2016-2017 Other Inventory Items List Revised 6-21-17.pdf (52 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 ITB 17-08 Facade Repair Services Due to Storm Damage, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,217.00 Budgeted : Yes Budget Source : General Funds, Project 4012 Insurance Claims - Bldg & Fixed EQ Recommended Action : Motion to approve the committee's recommendation of award for ITB 17-08 Façade Repair Services Due to Storm Damage. Public Content Request approval of the committee's recommendation of award for ITB 17-08 Façade Repair Services Due to Storm Damage. The awarded vendor is Harold Gaines in the amount of $48,217. Funds will be paid from General Funds, Project 4012 Insurance Claims - Bldg & Fixed EQ. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_ 17-08.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of School Food Service Management Operations Contract for RFP 15-01, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL. Public Content Request approval to renew the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL, based on the fixed meal rate of $3.111, which will be paid with Federal Funds. The contract is effective July 1, 2017 through June 30, 2018 and copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 2017-2018 Food Service Renewal Contract.pdf (181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $25,000: Apple Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $198,475.00 Budgeted : Yes Budget Source : Federal Funds, Project 5488 DODEA-Science Recommended Action : Motion to approve the purchase of equipment from Apple Inc. in the amount of $198,475.00 Public Content Request approval for Title 1 to purchase equipment from Apple Inc. in the amount of $198,475. The Purchase will be made through the State of FL Alternate Contract 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 5488 DODEA-Science. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title 1 at (850) 301-3008. File Attachments APPLE QUOTE.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,539.50 Budgeted : Yes Budget Source : General Funds, Project 5068 Cape-Information Technology Recommended Action : Motion to approve the purchases from Dell in the amount of $60,539.50 for Niceville High School. Public Content Request approval of the purchases from Dell in the amount of $60,539.50 for Niceville High School. The purchases are made through the State of FL Alternate Contract 43211500-WSCA-15-ACS. Funds will be paid from General Funds, Project 5068 Cape-Information Technology. Copies of the quotes are attached. For additional information, please contact Charlie Marello, Principal, Niceville High School at (850) 833-4114. File Attachments DELL QUOTES.pdf (184 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid: Annual Agreement Renewal: Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 22, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2313, Environmental/IAQ/T & B- District Wide Recommended Action : Motion to approve the renewal of the Annual Agreement for Indefinite Quantity Environmental Contracting Services. Public Content Request approval to renew the tag-on bid through Escambia County School District for the Annual Agreement for Indefinite Quantity Environmental Contracting Services. This is a fixed price agreement with multiple vendors to provide services including water damage remediation, asbestos abatement, lead abatement, fire and smoke restoration, and hazardous materials remediation, on an as needed basis. Funding will be paid from Capital Funds, Project 2313 Environmental/IAQ/T & B-District Wide. The contract is effective through June 24, 2018 and copies of the approved documents are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF CONTRACT FOR INDEFINITE QUANTITY ENVIRO CONTRACTING SVCS.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent