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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: January 7, 2014
TO: Honorable Chairman and Members of the Board
FROM: John Vaughn
SUBJECT: Outstanding Invoices
DEPARTMENT: Fleet
BCC DISTRICT: All
STATEMENT OF ISSUE: Request approval to pay Comdata for three outstanding invoices
(October 8, 2013 for $821. 48, October 17, 2013 for $885.84 and November 3, 2013 for
$1,003.54) for a total of $2,710.86.
BACKGROUND: Comdata is a fuel card provider used by Fleet Operations' customers.
Historically invoices from Comdata have been paid by after-the-fact purchase orders. "After-the-
fact" meaning the department did not submit a requisition before fuel transactions for the invoice
period occurred. Finance no longer approves purchase orders payments for transactions not
requisitioned prior to the first transaction date. Fleet Operations requests approval for direct
payment of these three outstanding Comdata invoices.
OPTIONS: Approve/Disapprove.
RECOMMENDATIONS: Recommend approval of a direct payment for three outstanding
Comdata invoices.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator