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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: December 16, 2014
TO: Honorable Chairman and Members of the Board
FROM: Zan Fedorak
SUBJECT: Contract for Administration of the Aircraft Rescue and Fire Fighting
Station
DEPARTMENT: Purchasing
BCC DISTRICT: All
STATEMENT OF ISSUE: Requesting approval for Chairman to sign contract with AVCON
for administration of the Aircraft Rescue & Firefighting Facility (ARFF) at the Northwest
Florida Regional Airport (VPS).
BACKGROUND & ANALYSIS: Contract negotiation was approved by the Board with
AVCON to provide administration of the ARFF construction. The contract document has been
prepared as is ready for the Chairman’s signature.
The purpose of the contract is to provide additional design, re-bidding, construction
administration and inspection services for the Eglin Air Force Base ARFF. The construction
work is anticipated to extend for a period of 270 calendar days from the contractor’s notice to
proceed to final completion. Total cost of the AVCON contract is $357,545.
Northwest Florida Regional Airport encompasses a 130 acre lease hold through a Long-Term
Lease and Joint-Use Agreement with the Department of Defense. Defined by the Federal
Aviation Administration (FAA), Northwest Florida Regional Airport is a Class 1 Scheduled
Service Airport, ARFF Index C and licensed as a Part 139 Commercial Service Airport.
Operators of Part 139 Airports must provide ARFF services during air carrier operations. The
airport is required to have an Airport Rescue Fire Fighting Facility with support as outlined in
the Federal Airport Certification Regulation. FAA requirements are met or exceeded by the
USAF through the Joint-Use Agreement.
The ARFF will consist of approximately 8,000 square foot Airport Rescue and Firefighting
Facility on a 4.5 acre leased parcel on Eglin Air Force Base. The ARFF will include truck bays
with associated truck drive-through pavements, vehicular parking lot, utility and storm water
management facilities. Eglin AFB will equip and man the County owned ARFF facility.
On October 7, 2014 the Board approved to re-bid the ARFF project as a result of the low-bid
contractor withdrawing his required payment and performance bonds. Upon approval, the ARFF
design will be completed, the project will be advertised for competitive bids and a construction
recommendation brought back to the Board for approval. The project is funded by the: FAA
$2,743,526, Florida Department of Transportation $150,000, and Passenger Facility Charges
$154,836, for a total of $3,048,362.00.
OPTIONS: Approve/Disapprove authorization for the Chairman to sign the contract with
AVCON for administration of the ARFF for total contract amount of $357,545.
RECOMMENDATION: Staff recommends approval and authorization for the Chairman to
sign the contract with AVCON for administration of the ARFF for a total contract amount of
$357,545.
RECOMMENDED BY:
APPROVED BY:
John Hofstad, County Administrator