Okaloosa County BOCC — December 16, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 16, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Contract for Administration of the Aircraft Rescue and Fire Fighting Station DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Requesting approval for Chairman to sign contract with AVCON for administration of the Aircraft Rescue & Firefighting Facility (ARFF) at the Northwest Florida Regional Airport (VPS). BACKGROUND & ANALYSIS: Contract negotiation was approved by the Board with AVCON to provide administration of the ARFF construction. The contract document has been prepared as is ready for the Chairman’s signature. The purpose of the contract is to provide additional design, re-bidding, construction administration and inspection services for the Eglin Air Force Base ARFF. The construction work is anticipated to extend for a period of 270 calendar days from the contractor’s notice to proceed to final completion. Total cost of the AVCON contract is $357,545. Northwest Florida Regional Airport encompasses a 130 acre lease hold through a Long-Term Lease and Joint-Use Agreement with the Department of Defense. Defined by the Federal Aviation Administration (FAA), Northwest Florida Regional Airport is a Class 1 Scheduled Service Airport, ARFF Index C and licensed as a Part 139 Commercial Service Airport. Operators of Part 139 Airports must provide ARFF services during air carrier operations. The airport is required to have an Airport Rescue Fire Fighting Facility with support as outlined in the Federal Airport Certification Regulation. FAA requirements are met or exceeded by the USAF through the Joint-Use Agreement. The ARFF will consist of approximately 8,000 square foot Airport Rescue and Firefighting Facility on a 4.5 acre leased parcel on Eglin Air Force Base. The ARFF will include truck bays with associated truck drive-through pavements, vehicular parking lot, utility and storm water management facilities. Eglin AFB will equip and man the County owned ARFF facility. On October 7, 2014 the Board approved to re-bid the ARFF project as a result of the low-bid contractor withdrawing his required payment and performance bonds. Upon approval, the ARFF design will be completed, the project will be advertised for competitive bids and a construction recommendation brought back to the Board for approval. The project is funded by the: FAA $2,743,526, Florida Department of Transportation $150,000, and Passenger Facility Charges $154,836, for a total of $3,048,362.00. OPTIONS: Approve/Disapprove authorization for the Chairman to sign the contract with AVCON for administration of the ARFF for total contract amount of $357,545. RECOMMENDATION: Staff recommends approval and authorization for the Chairman to sign the contract with AVCON for administration of the ARFF for a total contract amount of $357,545. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator