Okaloosa County BOCC — October 21, 2014 — September 2, 2014 Regular Meeting — reading text

September 2, 2014 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the Okaloosa County Courthouse in Crestview. Members present were Charles K. Windes, Jr., Chairman; Nathan Boyles, Vice Chairman; Wayne Harris; and Don Amunds. Also present were Gary J. Stanford, Finance Director, Clerk's Office; Ernie Padgett, County Administrator; and Greg Stewart, County Attorney. Commissioner Dave Parisot was not present. COUNTY ADMINISTRATOR’ S UPDATE Mr. Padgett stated he has nothing. COMMISSIONER'S MINUTE Mr. Boyles and Mr. Harris stated they have no comments. Mr. Amunds thanked everyone who went to the polls. He also expressed his appreciation for allowing him to serve as commissioner. Mr. Windes stated he had the privilege of serving on the Canvassing Board and recognized Supervisor of Elections Paul Lux and the members of his office, calling the names of each staff member, for what they do. He also thanked the poll workers. PUBLIC COMMENTS REGARDING THE CURRENT AGENDA Mrs. Phyllis Enzor, 1436 The Crossings in Niceville, referred to the public hearing on the agenda for a requested Future Land Use Map change for T-A-R, LLC. She stated that she owns property adjoining the subject property and has questions on whether or not the property will remain residential. Mr. Windes replied that is the first public hearing and those issues will be discussed. Mr. Harold LaFountain, Young Road in Crestview, referenced the second public hearing regarding a change in the Land Development Code relative to beekeeping. He said when he purchased his property in 1987, honey bees were everywhere. However, he said that his vegetables no longer do well because there are no bees to pollinate plants. Mr. LaFountain equated the loss of bees to spraying for mosquitos. September 2, 2014 -1- Minute Book 71, Page 234 Okaloosa County Board of County Commissioners Mr. Windes stated he has learned the public hearing slated to consider the request by T-A-R for the FLUM amendment was not advertised and will not be considered tonight. He invited Mrs. Enzor to make comments. She replied that she will come back when the hearing is rescheduled. VISITOR - KATE DANIEL, WEST FLORIDA REGIONAL PLANNING COUNCIL, FDOT RURAL WORK PROGRAM Ms. Kate Daniel, Regional Planner 1 with the West Florida Regional Planning Council (NWFRPC), stated the NWFRPC serves as a liaison between the Florida Department of Transportation (FDOT) and the rural portions of Okaloosa County not represented by the Transportation Planning Organization (TPO). The purpose of the FDOT Rural Work Program is to receive input into the development of the FDOT’s Five-Year Work Program. Ms. Daniel presented two maps for Board consideration. The first is for the period 2015-2019. The six projects identified on this map are: e SR 4, add right-turn lanes, 2015 e SR 10, modify intersection, 2015 e SR 189, add turn lanes, 2015 e SR 4, bridge replacement, 2019 e Steel Road, bridge replacement, 2019 e SR 10, resurfacing, 2017 The second map identified requests from the Public Works Department with input from the City of Laurel Hill for the paving of Stokes Road and Thomas Road. She stated a letter was received from resident David Campbell saying he did not think both roads should be paved because they run parallel to each other. Mr. Harris responded the county has addressed Mr. Campbell's comments. Upon inquiry by Mr. Amunds, Mr. Harris said it is the county’s position to keep both roads on the paving list. VISITOR - LINDA SUMBLIN, CAREERSOURCE OKALOOSA WALTON, RENEWAL OF INTERLOCAL AGREEMENT Ms. Linda Sumblin, Executive Director of CareerSource Okaloosa Walton, advised the State of Florida requires an interlocal September 2, 2014 -2- Minute Book 71, Page 235 Okaloosa County Board of County Commissioners agreement between Workforce Florida and the counties it serves. The Workforce Innovation Act of 2000 replaced the Florida Jobs and Education Partnership Board created in 1994. It also merged the state and local WAGES Coalition Board and the local Workforce Boards. The program has been renamed to CareerSource. Ms. Sumblin stated this interlocal will require signature by the Boards of County Commissioners of both Okaloosa and Walton Counties and the Chairman of the CareerSource Okaloosa Walton. Mr. Harris made motion, seconded by Mr. Amunds, to renew the interlocal agreement and to authorize the Chairman to execute same. 4 yeas. CONSENT AGENDA APPROVAL Mr. Windes announced Mr. Parisot is attending to a family matter and he is not present tonight. Mr. Windes stated Items #1 and #18 will be removed from the Consent Agenda. Mr. Boyles made motion, seconded by Mr. Harris, to approve Items #2 through #17 and #19 through #29. 2. County Administration: Authorizing Surety Land Title to prepare quitclaim deeds for successful bidders converting their Okaloosa Island leasehold interests to fee simple titles (Daniel P. Merryman; Patricia Boshell Wilson) 3. BCC Records: Approval of Minutes for July 10, 2014 Brooks Bridge Workshop; July 14, 2014 Budget Workshop; July 15, 2014 Executive Session; July 15, 2014 Regular Meeting; and July 22, 2014 Budget Workshop 4. Budget resolutions and transfers: (a) Resolution amending FY 2014 Budget, General Fund (cash carried forward) RESOLUTION NO. 14-142 (BA #132) (b) Resolution amending FY 2014 Budget, General Fund (budget transfer from Tourist Development for beach cleaning services) RESOLUTION NO. 14-143 (BA #133) (c) Resolution amending FY 2014 Budget, General Fund (in- house reimbursement to Facilities Maintenance) RESOLUTION NO. 14-144 (BA #134) (d) Resolution amending FY 2014 Budget, Tourist Development Fund (beach restoration special assessment and interest) RESOLUTION NO. 14-145 (BA #135) September 2, 2014 -3- Minute Book 71, Page 236 Okaloosa County Board of County Commissioners 10. 11. 12. 13. (e) Resolution amending FY 2014 Budget, Local Housing Authority Trust Special Revenue Fund (2014-15 SHIP Grant) RESOLUTION NO. 14-146 (BA #136) (£) Resolution amending FY 2014 Budget, Capital Outlay Construction Fund (budget transfer from General Fund for progress funding for Sheriff’s new building in Shalimar) RESOLUTION NO. 14-147 (BA #137) (g) Resolution amending FY 2014 Budget, Capital Outlay Construction Fund (appropriations for bond anticipation note) RESOLUTION NO. 14-148 (BA #138) (h) Resolution amending FY 2014 Budget, Water & Sewer Enterprise Fund (Enterprise Florida grant for Shoal River military installation buffering project) RESOLUTION NO. 14-149 (BA #139) (i) Budget Transfer: Transfer from General Fund Reserves to the Capital Outlay Fund for additional funding for Sheriff's new building in Shalimar; BT-14-50 County Administration: Payment of Matrix Design Group Invoice #15113 for $36,146.18 relating to Okaloosa County RESTORE Act County Administration: To comply with Chapter 136.06(1), Florida Statutes, the following link is provided for review of all county warrants: www.clerkofcourts.cc/bccfinance County Administration: Approval to complete necessary actions to secure a booth at the Northwest Florida Tri- County Fair, September 29 through October 4, 2014 Growth Management: Letter authorizing appropriate staff to serve as National Transit Database Program Managers Information Systems: Approve purchase of Disk Backup solution from Catalogic under Florida State Contract 250- 000-09-1 from United Data Technologies in the amount of $75,162.58 Information Systems: Approval of Cox Communications PRI Commercial Services Agreements Library Cooperative: Notification of intent to apply for State Aid to Libraries Grant for FY 2014-15 Public Event Permit request from Northwest Florida Track Club for 5K Road Race to be held October 18, 2014 along Santa Rosa Boulevard Public Event Permit request from Knights of Columbus for intersection charitable collection known as the “Tootsie Roll Drive” to be held September 26-27 and October 4, 2014 September 2, 2014 -4- Minute Book 71, Page 237 Okaloosa County Board of County Commissioners 14. Public Event Permit request from Emerald Coast Young Marines for Closing the Gate on Drugs 5K Race on September 27, 2014 15. Public Event Permit request from Parents of Amplified Performing Arts Center for 5K Walk & Race on November 15, 2014 along White Point Road 16. Public Works: Approval of SCS Engineering Task Order #45 Revision #2, funding transfer of $2,905 from Task 4 to Task 5 17. Public Works: Special Event Permit request from Shalimar United Methodist Church to use Shalimar Port Dixie Park for community block party on October 4, 2014 19. Public Works: Approval of underground distribution easement to Gulf Power for electrical supply to Wild Willy’s Adventure Zone on Okaloosa Island 20. Public Works: Final payment in the amount of $58,084.21 (Estimate #11) to Gulf Atlantic Constructors, Inc. for Marler Park Boat Parking and Exhibit Pad Project (Contract #C13-2056-PW) 21. Purchasing: Approval to negotiate with HDR Engineering, Inc. for Foy Shaw Parkway Development Project 22. Purchasing: Approval to negotiate with HDR Engineering, Inc. for PJ Adams Parkway Development Project 23. Purchasing: Authorization to auction surplus items 24. Purchasing: Contract renewal and approval of Amendment #1 (assigning purchase price to items UCMR# Metals Method 200.8 - $90; 200.7 Rev 4.4 - Cd, Cr, Cu, Pb, Zn - $45) with TestAmerica Laboratories (Contract #C95-0124-WS) 25. Purchasing: Approval of contract with Air Transport Information Technology Services for Northwest Florida Regional Airport and authorization for Chairman to execute same 26. Tourist Development: Contract renewal with Horizons for beach park bathroom cleaning and authorization for Chairman to execute same 27. Tourist Development: Apprise Board of use of Promotional Reserves: $1,000 for American Bus Association digital advertising; $95 for Emerald Coast Convention Center listing in Convention South’s 2014 Directory of Meeting Sites 28. Water & Sewer: Approval of annual write-off of accounts deemed uncollectible 29. Water & Sewer: Approval of lease renewal with Skyetech for Unit D at 1310 Odd Fellow Road, FWB, for $5,088 annually 4 yeas. September 2, 2014 -5- Minute Book 71, Page 238 Okaloosa County Board of County Commissioners Mr. Windes stated Airports Directer Sunil Harman requested Item #2 relating to a final payment for the Michael Koran lease at the Destin Airport be removed and placed on the next agenda. L8. Public Works: Approval of Requisition Ri401978 awarded to Contech Engineering as lowest bidder in the amount of S67 ,161. rm 96 Mr, John Hofstad, Public Works Director, stated he desires tc elarify this agenda request. He said it was misinterpreted as awarding a bid; however, it was to award a quote. Mr. Hofetad sbated Purchasing policy and guidelines aliow for solicitation of quotes in lieu of bids. Quetes were solicited from three vendors by telephone. He explained the Board approved at the last meeting & project to replace the pipe in the Lake Lorraine area, Obtaining quotes in lieu of bids was to meet a deadline on the project and to expedite purchase of the pipe Mx. Hoftetad said he needs the record to reflect it is the award of low quote rather than low bid. Mr. Boyles made motion, seconded py Mr. Harris, to approve the requisition and to award purchase of pine to Contech Engineering as lowest quote. 4 yeas. PUBLIC WORKS - INTERLOCAL AGREEMENT WITH WALTON COUNTY BOR MAINTENANCE OF COONTY LINE ROAD Mr. Hofstad requested approval of an interlocal agreement between OGhaloosa ard Walton Counties for maintenance of County Line Read. He Said the road meanders back and forth between the counties and previously there was an informal agreement to share maintenance of the road and this document will formalize that arrangement . Mr. Hofstad stated Walton County will he