Okaloosa County BOCC — October 21, 2014 — September 2, 2014 Regular Meeting

September 2, 2014 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the Okaloosa County Courthouse in Crestview. Members present were Charles K. Windes, Jr., Chairman; Nathan Boyles, Vice Chairman; Wayne Harris; and Don Amunds. Also present were Gary J. Stanford, Finance Director, Clerk's Office; Ernie Padgett, County Administrator; and Greg Stewart, County Attorney. Commissioner Dave Parisot was not present. COUNTY ADMINISTRATOR’ S UPDATE Mr. Padgett stated he has nothing. COMMISSIONER'S MINUTE Mr. Boyles and Mr. Harris stated they have no comments. Mr. Amunds thanked everyone who went to the polls. He also expressed his appreciation for allowing him to serve as commissioner. Mr. Windes stated he had the privilege of serving on the Canvassing Board and recognized Supervisor of Elections Paul Lux and the members of his office, calling the names of each staff member, for what they do. He also thanked the poll workers. PUBLIC COMMENTS REGARDING THE CURRENT AGENDA Mrs. Phyllis Enzor, 1436 The Crossings in Niceville, referred to the public hearing on the agenda for a requested Future Land Use Map change for T-A-R, LLC. She stated that she owns property adjoining the subject property and has questions on whether or not the property will remain residential. Mr. Windes replied that is the first public hearing and those issues will be discussed. Mr. Harold LaFountain, Young Road in Crestview, referenced the second public hearing regarding a change in the Land Development Code relative to beekeeping. He said when he purchased his property in 1987, honey bees were everywhere. However, he said that his vegetables no longer do well because there are no bees to pollinate plants. Mr. LaFountain equated the loss of bees to spraying for mosquitos. September 2, 2014 -1- Minute Book 71, Page 234 Okaloosa County Board of County Commissioners Mr. Windes stated he has learned the public hearing slated to consider the request by T-A-R for the FLUM amendment was not advertised and will not be considered tonight. He invited Mrs. Enzor to make comments. She replied that she will come back when the hearing is rescheduled. VISITOR - KATE DANIEL, WEST FLORIDA REGIONAL PLANNING COUNCIL, FDOT RURAL WORK PROGRAM Ms. Kate Daniel, Regional Planner 1 with the West Florida Regional Planning Council (NWFRPC), stated the NWFRPC serves as a liaison between the Florida Department of Transportation (FDOT) and the rural portions of Okaloosa County not represented by the Transportation Planning Organization (TPO). The purpose of the FDOT Rural Work Program is to receive input into the development of the FDOT’s Five-Year Work Program. Ms. Daniel presented two maps for Board consideration. The first is for the period 2015-2019. The six projects identified on this map are: e SR 4, add right-turn lanes, 2015 e SR 10, modify intersection, 2015 e SR 189, add turn lanes, 2015 e SR 4, bridge replacement, 2019 e Steel Road, bridge replacement, 2019 e SR 10, resurfacing, 2017 The second map identified requests from the Public Works Department with input from the City of Laurel Hill for the paving of Stokes Road and Thomas Road. She stated a letter was received from resident David Campbell saying he did not think both roads should be paved because they run parallel to each other. Mr. Harris responded the county has addressed Mr. Campbell's comments. Upon inquiry by Mr. Amunds, Mr. Harris said it is the county’s position to keep both roads on the paving list. VISITOR - LINDA SUMBLIN, CAREERSOURCE OKALOOSA WALTON, RENEWAL OF INTERLOCAL AGREEMENT Ms. Linda Sumblin, Executive Director of CareerSource Okaloosa Walton, advised the State of Florida requires an interlocal September 2, 2014 -2- Minute Book 71, Page 235 Okaloosa County Board of County Commissioners agreement between Workforce Florida and the counties it serves. The Workforce Innovation Act of 2000 replaced the Florida Jobs and Education Partnership Board created in 1994. It also merged the state and local WAGES Coalition Board and the local Workforce Boards. The program has been renamed to CareerSource. Ms. Sumblin stated this interlocal will require signature by the Boards of County Commissioners of both Okaloosa and Walton Counties and the Chairman of the CareerSource Okaloosa Walton. Mr. Harris made motion, seconded by Mr. Amunds, to renew the interlocal agreement and to authorize the Chairman to execute same. 4 yeas. CONSENT AGENDA APPROVAL Mr. Windes announced Mr. Parisot is attending to a family matter and he is not present tonight. Mr. Windes stated Items #1 and #18 will be removed from the Consent Agenda. Mr. Boyles made motion, seconded by Mr. Harris, to approve Items #2 through #17 and #19 through #29. 2. County Administration: Authorizing Surety Land Title to prepare quitclaim deeds for successful bidders converting their Okaloosa Island leasehold interests to fee simple titles (Daniel P. Merryman; Patricia Boshell Wilson) 3. BCC Records: Approval of Minutes for July 10, 2014 Brooks Bridge Workshop; July 14, 2014 Budget Workshop; July 15, 2014 Executive Session; July 15, 2014 Regular Meeting; and July 22, 2014 Budget Workshop 4. Budget resolutions and transfers: (a) Resolution amending FY 2014 Budget, General Fund (cash carried forward) RESOLUTION NO. 14-142 (BA #132) (b) Resolution amending FY 2014 Budget, General Fund (budget transfer from Tourist Development for beach cleaning services) RESOLUTION NO. 14-143 (BA #133) (c) Resolution amending FY 2014 Budget, General Fund (in- house reimbursement to Facilities Maintenance) RESOLUTION NO. 14-144 (BA #134) (d) Resolution amending FY 2014 Budget, Tourist Development Fund (beach restoration special assessment and interest) RESOLUTION NO. 14-145 (BA #135) September 2, 2014 -3- Minute Book 71, Page 236 Okaloosa County Board of County Commissioners 10. 11. 12. 13. (e) Resolution amending FY 2014 Budget, Local Housing Authority Trust Special Revenue Fund (2014-15 SHIP Grant) RESOLUTION NO. 14-146 (BA #136) (£) Resolution amending FY 2014 Budget, Capital Outlay Construction Fund (budget transfer from General Fund for progress funding for Sheriff’s new building in Shalimar) RESOLUTION NO. 14-147 (BA #137) (g) Resolution amending FY 2014 Budget, Capital Outlay Construction Fund (appropriations for bond anticipation note) RESOLUTION NO. 14-148 (BA #138) (h) Resolution amending FY 2014 Budget, Water & Sewer Enterprise Fund (Enterprise Florida grant for Shoal River military installation buffering project) RESOLUTION NO. 14-149 (BA #139) (i) Budget Transfer: Transfer from General Fund Reserves to the Capital Outlay Fund for additional funding for Sheriff's new building in Shalimar; BT-14-50 County Administration: Payment of Matrix Design Group Invoice #15113 for $36,146.18 relating to Okaloosa County RESTORE Act County Administration: To comply with Chapter 136.06(1), Florida Statutes, the following link is provided for review of all county warrants: www.clerkofcourts.cc/bccfinance County Administration: Approval to complete necessary actions to secure a booth at the Northwest Florida Tri- County Fair, September 29 through October 4, 2014 Growth Management: Letter authorizing appropriate staff to serve as National Transit Database Program Managers Information Systems: Approve purchase of Disk Backup solution from Catalogic under Florida State Contract 250- 000-09-1 from United Data Technologies in the amount of $75,162.58 Information Systems: Approval of Cox Communications PRI Commercial Services Agreements Library Cooperative: Notification of intent to apply for State Aid to Libraries Grant for FY 2014-15 Public Event Permit request from Northwest Florida Track Club for 5K Road Race to be held October 18, 2014 along Santa Rosa Boulevard Public Event Permit request from Knights of Columbus for intersection charitable collection known as the “Tootsie Roll Drive” to be held September 26-27 and October 4, 2014 September 2, 2014 -4- Minute Book 71, Page 237 Okaloosa County Board of County Commissioners 14. Public Event Permit request from Emerald Coast Young Marines for Closing the Gate on Drugs 5K Race on September 27, 2014 15. Public Event Permit request from Parents of Amplified Performing Arts Center for 5K Walk & Race on November 15, 2014 along White Point Road 16. Public Works: Approval of SCS Engineering Task Order #45 Revision #2, funding transfer of $2,905 from Task 4 to Task 5 17. Public Works: Special Event Permit request from Shalimar United Methodist Church to use Shalimar Port Dixie Park for community block party on October 4, 2014 19. Public Works: Approval of underground distribution easement to Gulf Power for electrical supply to Wild Willy’s Adventure Zone on Okaloosa Island 20. Public Works: Final payment in the amount of $58,084.21 (Estimate #11) to Gulf Atlantic Constructors, Inc. for Marler Park Boat Parking and Exhibit Pad Project (Contract #C13-2056-PW) 21. Purchasing: Approval to negotiate with HDR Engineering, Inc. for Foy Shaw Parkway Development Project 22. Purchasing: Approval to negotiate with HDR Engineering, Inc. for PJ Adams Parkway Development Project 23. Purchasing: Authorization to auction surplus items 24. Purchasing: Contract renewal and approval of Amendment #1 (assigning purchase price to items UCMR# Metals Method 200.8 - $90; 200.7 Rev 4.4 - Cd, Cr, Cu, Pb, Zn - $45) with TestAmerica Laboratories (Contract #C95-0124-WS) 25. Purchasing: Approval of contract with Air Transport Information Technology Services for Northwest Florida Regional Airport and authorization for Chairman to execute same 26. Tourist Development: Contract renewal with Horizons for beach park bathroom cleaning and authorization for Chairman to execute same 27. Tourist Development: Apprise Board of use of Promotional Reserves: $1,000 for American Bus Association digital advertising; $95 for Emerald Coast Convention Center listing in Convention South’s 2014 Directory of Meeting Sites 28. Water & Sewer: Approval of annual write-off of accounts deemed uncollectible 29. Water & Sewer: Approval of lease renewal with Skyetech for Unit D at 1310 Odd Fellow Road, FWB, for $5,088 annually 4 yeas. September 2, 2014 -5- Minute Book 71, Page 238 Okaloosa County Board of County Commissioners Mr. Windes stated Airports Directer Sunil Harman requested Item #2 relating to a final payment for the Michael Koran lease at the Destin Airport be removed and placed on the next agenda. L8. Public Works: Approval of Requisition Ri401978 awarded to Contech Engineering as lowest bidder in the amount of S67 ,161. rm 96 Mr, John Hofstad, Public Works Director, stated he desires tc elarify this agenda request. He said it was misinterpreted as awarding a bid; however, it was to award a quote. Mr. Hofetad sbated Purchasing policy and guidelines aliow for solicitation of quotes in lieu of bids. Quetes were solicited from three vendors by telephone. He explained the Board approved at the last meeting & project to replace the pipe in the Lake Lorraine area, Obtaining quotes in lieu of bids was to meet a deadline on the project and to expedite purchase of the pipe Mx. Hoftetad said he needs the record to reflect it is the award of low quote rather than low bid. Mr. Boyles made motion, seconded py Mr. Harris, to approve the requisition and to award purchase of pine to Contech Engineering as lowest quote. 4 yeas. PUBLIC WORKS - INTERLOCAL AGREEMENT WITH WALTON COUNTY BOR MAINTENANCE OF COONTY LINE ROAD Mr. Hofstad requested approval of an interlocal agreement between OGhaloosa ard Walton Counties for maintenance of County Line Read. He Said the road meanders back and forth between the counties and previously there was an informal agreement to share maintenance of the road and this document will formalize that arrangement . Mr. Hofstad stated Walton County will he responsible for maintenance of the rmorthern park of the road and Gkaloesa County will maintain the southern portion. Mr. Harris tade motion, seconded by Mr. Amunds, to approve the interlocal agreement and to authorize the Chairman to execute same. 4 yeas. PUBLIC WORKS - ADDENDUM TO JOINT USE AGREEMENT WITK SCHOOL BOARD FOR USE CF BAKER PARK Me. Hofstad presented for comsideration an addendum to the agreement with the Ckaloosa County School Board for use of Baker Park on Charlie Day Road and Highway 4. This addencim will allow the School Board to install a portabie trailer on site to be used as @ team meeting/dressing room. At such time as the a a School Board no longer needs use of the ball Field at the park, September 2, 2014 ~6~ Minute Book 71, Fage 249 hoosa County Board of County Commissioners the School Board will be allowed to retrieve the building. Mr. Boyles made motion, seconded by Mr. Amunds, to approve the addendum and to authorize the Chairman to execute same. 4 yeas. PUBLIC WORKS - AUTHORIZATION TO SOLICIT QUOTES FOR REPLACEMENT OF BOUNDARY FENCE BETWEEN EL MATADOR CONDOMINIUM AND EGLIN AIR FORCE BASE Mr. Hofstad requested authorization to solicit quotes for replacement of the boundary fence between the El Matador Condominium and Eglin Air Force Base on Okaloosa Island. He said pursuant to the original quitclaim deed, dating back to 1962 or 1963, it is the county’s responsibility to build and maintain that fence. Estimated costs are $30,000 for 1,200 feet of security fencing. Mr. Amunds made motion, seconded by Mr. Boyles, to approve the department head’s request to solicit quotes. 4 yeas. GROWTH MANAGEMENT - APPOINTMENT OF JEREMY STEWART TO PLANNING COMMISSION Mr. Elliot Kampert, Growth Management Director, presented for consideration the appointment of Jeremy Stewart as the District III representative to the Planning Commission. Mr. Boyles made motion, seconded by Mr. Harris, to appoint Mr. Stewart to the Planning Commission. 4 yeas. GROWTH MANAGEMENT - LETTER OF SUPPORT FOR PROPOSED SYLVANIA HEIGHTS ENVIRONMENTAL RESEARCH PROJECT Mr. Kampert stated the Greater Sylvania Heights Front Porch Program is requesting a letter of support from the Board for an environmental research project. The letter is to be sent to Dr. Reuben Warren of Tuskegee University. Mr. Amunds made motion, seconded by Mr. Harris, to authorize the Chairman to execute the subject letter. 4 yeas. TOURIST DEVELOPMENT - PETER MAYER TASK ORDER #147, FY 2015 STRATEGIC MARKETING PLAN LEISURE PRINT PACKAGES PASS-THROUGH COSTS Mr. Ed Schroeder, Tourist Development Department (TDD) Director, stated his first five items are all Peter Mayer task orders relating to the Strategic Marketing Plan (TMP). He requested approval of Task Order #147 for FY 2015 SMP Leisure Print Packages pass-through costs for $400,676. Mr. Boyles made September 2, 2014 -7- Minute Book 71, Page 240 Okaloosa County Board of County Commissioners motion, seconded by Mr. Harris, to approve this Peter Mayer task order. 4 yeas. TOURIST DEVELOPMENT - PETER MAYER TASK ORDER #149, FY 2015 SMP LETSURE ONLINE PACKAGES PASS-THROUGH COSTS Mr. Schroeder requested approval of Peter Mayer Task Order #149 for FY 2015 SMP Leisure Online Packages pass-through costs in the amount of $555,874. Mr. Harris made motion, seconded by Mr. Amunds, to approve Peter Mayer Task Order #149. 4 yeas. TOURIST DEVELOPMENT - PETER MAYER TASK ORDER #150, FY 2015 SMP CO-OP PACKAGES PASS-THROUGH COSTS Mr. Schroeder requested approval of Peter Mayer Task Order #150 for FY 2015 SMP Co-op Packages pass-through costs in the amount of $201,515. Mr. Amunds made motion, seconded by Mr. Boyles, to approve Peter Mayer Task Order #150. 4 yeas. TOURIST DEVELOPMENT - PETER MAYER TASK ORDER #151, FY 2015 SMP GROUPS PACKAGES PASS-THROUGH COSTS Mr. Schroeder requested approval of Peter Mayer Task Order #151 for FY 2015 SMP Groups Packages pass-through costs in the amount of $110,235. Mr. Harris made motion, seconded by Mr. Boyles, to approve Peter Mayer Task Order #151. 4 yeas. TOURIST DEVELOPMENT - PETER MAYER TASK ORDER #152, FY 2015 SMP MEETINGS AND CONVENTIONS PACKAGES PASS-THROUGH COSTS Mr. Schroeder requested approval of Peter Mayer Task Order #152 for FY 2015 SMP Meetings and Conventions Packages pass-through costs in the amount of $100,000. Mr. Harris made motion, seconded by Mr. Amunds, to approve Peter Mayer Task Order #152. 4 yeas. TOURIST DEVELOPMENT - IMAP MULTIMEDIA ADVANCE PAYMENT Mr. Schroeder requested approval for payment in advance to iMap Multimedia for 33% of the project total cost plus the first year’s annual license fee. Two vendors responded to the Purchasing Department’s request for quotes. iMap Multimedia submitted the lowest quote of $9,800 for software development, plus $1,960 for the annual license fee for a first-year total of $11,760. Mr. Harris made motion, seconded by Mr. Amunds, to September 2, 2014 -8- Minute Book 71, Page 241 Okaloosa County Board of County Commissioners approve an advance payment of 33% of the project cost plus the first year’s annual license fee. 4 yeas. BED TAX COLLECTIONS Mr. Windes asked if there is any good news about bed tax collections, then clarified that he is asking if collections are higher or lower than last year. Mr. Schroeder replied, we have “never collected $13 Million in bed taxes. We will bust that significantly.” He explained collections in July were incredible. Mr. Schroeder estimated collections to be approximately $1.4 Million above projections. AIRPORTS - STIPULATION AND SETTLEMENT OF PRE-PETITION CLAIMS FOR AMERICAN AIRLINES Mr. Windes stated the Airports Director has requested this item be deferred. PUBLIC HEARING - REQUEST BY T-A-R, LLC TO AMEND FLUM DESIGNATION FOR 211.05 ACRES ON POINT CENTER ROAD Mr. Elliot Kampert, Growth Management Director, reported this public hearing was not advertised. He confirmed the request is to amend the Future Land Use Map (FLUM) designation only by changing from Rural Residential (RR) to Low Density Residential (LDR) . PUBLIC HEARING - ORDINANCE AMENDING CHAPTER 2 OF LAND DEVELOPMENT CODE RELATING TO ACCESSORY USES AND STRUCTURES Mr. Stanford read the advertised legal notice for public hearing to amend Ordinance No. 91-01, the Land Development Code, as submitted by the Growth Management Department to revise Chapter 2, Section 2.21.00 “Accessory Uses and Structures,” Subsection 10 “Livestock; Poultry; Beekeeping.” Mr. Kampert termed this a housekeeping item, stating the Legislature amended Section 586.10, Florida Statutes, to read: The authority to regulate, inspect, and permit managed honeybee colonies and to adopt rules on the placement and location of registered inspected managed honeybee colonies is preempted to the state through the depart- ment and supercedes any related ordinance adopted by a county, municipality, or political subdivision. September 2, 2014 ~9- Minute Book 71, Page 242 Okaloosa County Board of County Commissioners Further, from Section 586.045, Florida Statutes: Fach beekeeper having honeybee colonies with the state shall apply to the department, on forms supplied by the department, for certificates of inspection and registration, and for annual re- newal on the anniversary date of the registration. An application fee for renewal postmarked after the anniversary date shall be accompanied by a $10 late filing fee. Mr. Kampert clarified these regulations mean the Department of Agriculture will control beekeeping. He advised this is the first of two hearings on the issue. The second hearing is set for September 16, 2014 in Fort Walton Beach at 9 a.m. No one from the public came forward to speak. Mr. Boyles commented this is a matter of Okaloosa County getting out of your backyard and the State of Florida coming in. PUBLIC HEARING - REQUEST FROM DAVID AND JANET PRICE TO VACATE PORTION OF GIBSON ROAD IN BAKER Mr. Stanford read the advertised legal notice for public hearing to consider the request of David and Janet Price to vacate a portion of Gibson Road in Baker. Mr. Jason Autrey, County Engineer, stated the request is to vacate the southerly % mile of the road. Since submission of the agenda item, objections have been received from citizens. He advised if the Board does approve the vacation request, it will be necessary to retain a utility easement. Mr. David Price, petitioner, stated he owns property on one side of the road and Mr. Dale Gibson owns land on the other side. He explained the problems he has experienced with people racing up and down the road, cutting donuts in his fields, tossing out beer cans, and dumping dead animals. Mr. Bob Walker, Sherman Kennedy Road, submitted a petition signed by 118 peoples opposed to the road vacation. He said Gibson Road is a postal route, school bus route, and trash pickup route. He also stated that he has a note from the postmaster objecting to the road closure. Mr. Walker commented that kids drive crazy everywhere and he believes it is a bad policy to close roads for that reason. He stated that he September 2, 2014 -10- Minute Book 71, Page 243 Okaloosa County Board of County Commissioners contacted the Sheriff's Office and did not find where Mr. Price had registered any formal complaints since January 1. Mr. Walker also commented the sign posted to notify the public of the hearing was very difficult to read. Upon inquiry by Mr. Harris, Mr. Autrey replied the department will make changes to the notification signs. Mr. Price returned to the podium and stated Mr. Walker has a personal grudge against him. He said he “caught him (Mr. Walker) in my pond fishing,” as well as hunting on his property. Mrs. Phyllis Enzor, 1436 The Crossings in Niceville, stated she owns property in this area, noting she has spoken with Mr. Price and has no objection to the requested closing of the road. Mr. Walker asked to speak again and reported the incident Mr. Price referred to about duck hunting on his property happened 15 years ago. He said he was under the assumption the man he was hunting with had permission from the property owner but said he learned that man was a “bit shady.” Mr. Walker stated he has obtained permission from Mrs. Price to fish in the pond. Mr. Dale Gibson stated when the road is wet, people come from all over to go mudding on the road and have wound up in his yard. He said people come down the road hauling debris to the landfill without covering the loads and trash is blown all along the road. Mr. Gibson pointed out there are only a couple of people living on this portion of the road. Mr. Harris referred to the petition with 118 names and asked Mr. Walker the reason for the objection. Mr. Walker replied the road has been there for 70 years and he likes to ride his bike and run on the road. He commented that it does not make sense to close the road. Mrs. Janet Price, petitioner, remarked that she has nothing against Mr. Walker but the problems her family experiences does not pertain to his life. She said there are many other roads for Mr. Walker to jog on. Mrs. Price stated she has a disabled child and cannot even let him go to check the mail. She pointed out she has lived on this road for 32 years and the kids are tearing up the fields and because they are farmers, that is their livelihood. September 2, 2014 -11- Minute Book 71, Page 244 Okaloosa County Board of County Commissioners Mrs. Price stated the road is used as cut-through. She said they have to pick up dead dogs and beer bottles before they can plant. Mrs. Price stated there have been thefts at Mr. Gibson's property and at the Naumans’ home, saying Mr. Gibson has filed complaints with the Sheriff’s Office. Mrs. Karen Nauman, 6099 Gibson Road, reported the last three or four years have been worse than ever. She said there are cars running up and down the road during the night without their lights on and run their trucks through the fields. Mrs. Nauman stated they have had their vehicles ransacked. She gave her support for vacation of the road and did not feel anyone who lived on the road would be inconvenienced. Mr. Boyles stated this is in his district and he has been to look at the road. He said everyone that will be impacted by vacating this portion of the road has consented. Mr. Boyles commented that if anyone who lives on or owns property on this portion of the road had objected to the request, it would have made a difference. He said it is an old farm road which at some point began to be graded by the county and it is not a necessary thoroughfare. Mr. Boyles made motion, seconded by Mr. Harris, to approve the vacation request as advertised. Mr. Amunds noted there was no opportunity to see the petition, nor verify the signatures, which was presented by Mr. Walker. He said there appears to be an enforcement issue and asked Mr. Autrey if there is anything else the county can do. Mr. Amunds also expressed concern this could open the flood gates for closure requests because of enforcement issues. Mr. Autrey said putting it simply, “I cannot out design stupid.” He continued, explaining the review process when requests are made for right-of-way vacations. Mr. Autrey stated they examine what purpose the road serves, noting there are parallel roads to Gibson Road and the difference in traveling them will be about one mile. He advised this is a use-and-maintenance road and reiterated that he cannot design something for people who misbehave. Mr. Autrey stated the department supports the road vacation request. He also noted that anyone can make a request to close a roadway but each request is assessed individually. Mr. Autrey added they do not get into the emotional issues but look at the impact on traffic. September 2, 2014 -1l2- Minute Book 71, Page 245 Okaloosa County Board of County Commissioners The vote was taken on the motion to approve the vacation request-4 yeas. RESOLUTION NO. 14-156 WATER & SEWER SYSTEM ~- CONSTANTINE ENGINEERING TASK ORDER #11 POR FY 2015 SUNSHINE STATE ONE-CALL FLORIDA SERVICES Mr. defi Littrell, Water & Sewer System Director, recuested approval of Constantine Engineering Task Order #11 for Sunshine State One-Call Florida services for Fiscal Year 23015 at a not- to-exceed cost of $400,000. Mr. Harris made motion, seconded by Mr. Boyles, to approve this task order. 4 yeas. WATER & FOR BY 206 SEWER SYSTEM - CONSTANTINE ENGINEERING TASK ORDER #12 15 SUBSURPACE UTILITY ENGINERRING SERVICES Mr. Littrell requested approval of Constantine Engineering Task Order #12 for Subsurface Utility Engineering Services for Fiscal Year 2015 at &@ mot-to-exceed cost of $125,000. Mr. Amurids made motion, seconded by Mr. Boyles, to approve this task order. 4 yeas, FACILITIES MAINTENANCE - APPROVAL OF LORD & SON CHANGE ORDER #4 FOR SHALIMAR ADMINISTRATION BUTLDING PROJECT Mr. Don Turner, Facilities Maintenance Director, requested approval of Change Order #4 with Lord & Son Construction in the amount of 84,924,754.21 fer the design build contract for the Shalimar Administration Building project. He said he is mot asking for a transfer of funds but this action will allow Lord & Som to enter into contracts with their sub-contractors. Mr, Harris made motion, geconded by Mr. Boyles, te approve this change order. Mr. Boyles asked for clarification, saying although it is styled as a change order the $4 Million is not over and above the projected costs. Mr. Turner replied “That is correct,” adding Lord & Son will scon present the Guaranteed Maximum Price (GMP) to the Board. Mr. Amunds said he understands the price is $21,300,900 for thas project. Mr. Turner said that is in the neighborhesd. 4 yeas. FACILITIES MATNTENANCE ~ REQUEST TO TRANS FER REMAINING RENOVATION PROJECT BUDGET TO SHERIFF'S BODGET TO OFFSET COSTS ASSOCTATED WITH RENOVATION Mr, Turner stated in an effort to vacate the Shalimar Annex quickly, it was necessary to prepare office spaces for various ad September 2, 2014 ~i3~ Minute Book 71, Page 246 Okaloosa County Board of County Commissioners é entities. A budget of $150,000 was approved on February 4, 2014 to remodel the Sheriff’s Shalimar offices. He stated new work stations and other furniture was needed for the renovated space. Mr. Turner stated Sheriff Ashley has submitted receipts for expenses incurred for the renovation, estimating the total of those expenses at $150,000. Mr. Turner stated there are $123,058.48 remaining in Capital Outlay account 301-3160-562248 and requested those funds be transferred to the Sheriff’s budget to offset his expenses related to the renovation. Mr. Amunds said he understands there are problems with the soil samples taken at the site for construction of the Sheriff’s new building at the Shalimar compound which will add costs to the project. He asked how much in additional costs are anticipated, saying he does not want to borrow more money for this project. Mr. Turner reported a problem with the high water table. He said borrow dirt was taken from the Annex site and estimated the overage on the project at $100,000. Mr. Turner stated the Guaranteed Maximum Price (GMP) has not yet been presented for this project. Mr. Amunds stated we should not give money away until we find out where we are on this project and said he does not view that as a good business practice. Mr. Boyles made motion, seconded by Mr. Harris, to approve the recommendation to transfer $123,058.48 (remaining project renovation costs) to the Sheriff’s budget to offset costs associated with the renovation. 3 yeas, 1 nay. (Mr. Amunds voted no.) FACILITIES MAINTENANCE —- APPROVAL OF SITE SURVEY EXPENSE, CHOCTAW ENGINEERING Mr. Turner said last fall when projects were being discussed he came to the Board with a request to add the design of the Sheriff’s building to the Lord & Son design/build contract for the Shalimar Annex site. With the assumption this was acceptable, Lord & Son “ran full speed ahead” to get the work done and contracted with Choctaw Engineering to have the site survey work done. He stated it was later discovered this work did not fall under the existing Lord & Son contract. Mr. Turner reported there is no vehicle to pay for this work which Choctaw Engineering did in good faith, noting that survey work is being used for the project. He requested Board approval to pay September 2, 2014 -14- Minute Book 71, Page 247 Okaloosa County Board of County Commissioners Choctaw Engineering the survey costs of $1,356. Mr. Harris agked where the funding will be taken to pay thig invoice. Mr. Turner responded it would have been part of the project. Mr. Boyles made motion, seconded by Mr. Amunds, to approve payment of $1,950 ta Choctaw Engineering for this site survey. 4 yeas. HUMAN RESQURCES ~- HUMAN RESOURCES POLICY MANUAL UPDATES Mee. Kay Godwin, Human Resources (HR) Director, recommended changes to the Human Resources Policy Manual im the following areas: {1} Code of Conduct and Outside Employment and Contractual Relations. Mrs. Godwin gtated the December 2013 Auditor General Report recommended the county enhance its policies and procedures to identify and prevent potential conflicts of interest. The propesed amendments are intended to define what constitutes a conflict of interest, the eteps employees must take to disclose an actual or perceived conflict of interest, and relterates the requirement as outlined im Chapter 112.313, Florida Statutes. The cecommended effective date of the amendment to thia section ie September 2, 2014. Upon incuiry by Mr. Harris, Mr. Stewart answered the confiict of interests regulations as outlined in the statutes apply to ail elected officials. i2} Fluid Positions. Pursuant to discussions during the FY 2015 budget process requests, Fleet Operations requested the creation of a Certified Equipment Technician. Traffic Operations requested reclassification of the Traffic Signal Technician and Senior Traffic Signal Technician positions to Traffic Signal Technician I and Traffic Signal Technician II positions. he proposed changes would allow these positions to be considered fluid and the employee's classification would be based on the level of certification held. Recommended effective date of this change is September 29, 2014 to coincide with the pay period for the next fiscal year. —_s. tas we Drug-free Workplace Policy. Myre. Godwin requested modification of the drug testing policy to be consistent with provisions of a drug-free workplace program as prescribed by Chapter 440, Florida Statutes; specifically to the definition ef job applicant for a public employer. The recommended effective date of this amendment is September 2, 2014 -15- Minute Book 71, Page 248 Okaloosa County Board of Casinty Commissioners September 29, 2014 to coincide with the pay period for the next fiscal year. Mr, Boyles expressed concern about incorporation of the State Statutes unto the county manual with regard to the code of conduct and comflicta of interest, He termed some of the language foolish without incorporating in the interpretations, He asked for Mr. Stewarh to comment. Mr. Stewart stated the Commission on Ethics has reviewed the language and provided interpretations over the years. He gaid the proposed changes to the Code of Conduct and Conflicts of Interest portions of the HR Manual could add any language /interpretations From the Commission on Ethics. Mr. Boyles made motion, seconded by Mr. Amunds, to approve the changes and effective dates with the addition of the Commission on Ethics interpretations being added as outlined in the discussion above. 4 yeas. PUBLIC COMMENTS Nore. ADIOURNMENT There being no further business to come before the Board, the meeting wae adjourned at 7:28 p.m. DON W. HOWARD CHARLES K, WINDES, JR., CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSTONERS (These minutes were transcribed by Teresa Ward.) September 2, 2014 -1é6- Minute Book 71, Fage 24% Okaloosa County Board of County Commissioners