Okaloosa County BOCC — October 18, 2016 — JBGVC subaward agreement

SUB AWARD AGREEMENT Between Okaloosa County Board of County Commissioners and Judge Ben Gordon, Jr. Family Visitation Center DBA Safe Connections This Subrecipient Agreement is made and entered into this ___ day of , 2016 , by and between Okaloosa County, Florida, (hereinafter the “County”) and the Judge Ben Gordon, Jr. Family Visitation Center doing business as Safe Connections, (hereinafter the “Subrecipient”). WHEREAS, on August 23, 2016 the U.S. Department of Justice Office for Violence Against Women, Justice for Families Grant Program, awarded grant number 2016-FJ-AX-0016, CFDA 16.021 Justice Systems Response to Families, to the County; and WHEREAS, the County as recipient requires participation of Subrecipient (DUNS 082060273) as set forth in the proposal for the above award grant. NOW THEREFORE, in consideration of the mutual covenants set forth below, the County and the Subrecipient agree as follows: ARTICLE I. STATEMENT OF WORK The Federal award project description, which Subrecipient shall carry out is as follows: Provide supervised visitation and safe exchange within Okaloosa County; Ongoing training for staff and court personnel; establish a consulting committee. Which is further detailed in the Project Narrative, Exhibit B, which is incorporated herein and made part of this Agreement by reference. ARTICLE II. PERIOD OF PERFORMANCE The authorized period of performance of this subagreement is from October 1, 2016 (start date) through September 30, 2019 (end date). ARTICLE III. REPORTING, COST, BILLING AND PAYMENT A. This subagreement provides for payment on a cost reimbursement basis. The total estimated cost shall be in general accordance with the budget attached as Exhibit A. B. The amount authorized for expenditure under this allotment is $548,576, which is the total amount of Federal Funds obligated and committed to the subrecipient. This amount shall not be exceeded unless this subagreement is amended. C. Subrecipient may bill the County monthly for reimbursement of actual costs incurred in the performance of the subagreement. Invoices shall be numbered, dated, cite this agreement, show cost incurred by reporting: a. The unit Cost per service; and b. A detailed list of services provided, including i. The name of the project or activity ii. A description of the project or activity Page 1 0of 10 C14-2115-GM 1il. An evaluation of the completion status of the project or activity and iv. Documentation sufficient for a pre and post audit function. v. Invoice Certification Statement and signature Invoices shall be submitted to: Abra McGill. Grant Specialist, Department of Growth Management, 1250 N Eglin Pkwy, Suite 301, Shalimar, FL 325709. D. The County will make provisional payment on all invoices submitted in accordance with the terms of this agreement. The final invoice, clearly marked “Final” must be submitted within forty-five (45) days after the expiration of the agreement. The final invoice shall include the following certification: “payment of this final invoice shall constitute complete satisfaction of all of the County’s obligations under this agreement and Subrecipient releases and discharges the County from all further claims and obligations upon payment hereof” E. Subrecipient will generate financial reports and remit them to: Abra McGill. Grant Specialist, Department of Growth Management, 1250 N Eglin Pkwy, Suite 301, Shalimar, FL 32579, on a quarterly basis no later than ten (10) days following the end of the previous quarter. Report due dates are January 10", April 10™, July 10" and October 10", ARTICLE IV. RECORDS AND AUDITS Subrecipient shall maintain accurate records of all costs incurred in the performance of this work and agrees to allow representatives of the County, the Florida Department of Law Enforcement, and the U.S. Department of Justice reasonable access to its records to verify the validity of expenses reimbursed under this agreement. Additionally, the County or its