Okaloosa County BOCC — October 20, 2015 — SteeleRdCoordination — reading text

Eric Broome From: Eric Broome Sent: Thursday, October 08, 2015 1:11 PM To: Greg Stewart Cc: KParsons@ngn-tally.com; Scott Bitterman; Jeff Henderson Subject: RE: FDOT Steele Road Bridge Replacement Greg/Kerry – #8 | We are ok with this. Actually, our R/W agent, Jeff Henderson and I, met with FDOT onsite a few months ago to go over R/W for the project. I can’t recall what was decided exactly, but FDOT should be preparing official R/W maps for the project and will be responsible for obtaining any needed R/W and/or easement for the project. #10 | We talked about this in regards to the other intersection projects. The same language is included in that Off‐ System Maintenance Agreement. I believe this is standard for FDOT and possibly even required when federal monies are involved per the CFR, etc. It seems we should be ok to adopt and execute these then. Thanks, Eric Broome, P.E. Project Manager | Design Engineer Okaloosa County Public Works 1759 S. Ferdon Blvd Crestview, FL 32536 Main: (850) 689-5772 Direct: (850) 423-4838 Fax: (850) 689-5715 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐mail communication, including your e‐mail address, may be subject to public disclosure. From: Greg Stewart Sent: Wednesday, October 07, 2015 4:10 PM To: Eric Broome Cc: KParsons@ngn‐tally.com Subject: Fwd: FDOT Steele Road Bridge Replacement Eric‐ here are some comments from Kerry parsons in my office. Not sure how much flexibility we have but FYI Sent from my iPhone Begin forwarded message: 1 From: "Parsons, Kerry" <KParsons@ngn‐tally.com> Date: October 7, 2015 at 4:06:50 PM CDT To: Greg Stewart <gstewart@co.okaloosa.fl.us>, "Hoshihara, Lynn" <lhoshihara@ngn‐tally.com> Subject: RE: FDOT Steele Road Bridge Replacement The following are the two concerns I have regarding this Agreement and Resolution. Otherwise it looks fine. Clause No. 8 and the County Resolution supporting the project, require the County to permit FDOT on its behalf to take any measures necessary to acquire property needed for the project – including takings and eminent domain. This may be a moot issue if the only property involved in this Project is the County’s property. Clause No. 24 requires the County to be 100 % responsible for any cost overruns, supplemental agreements, and or liquidated damages not eligible to be paid for by federal funds due to the Federal Highway Administration determining that said costs are non‐participating costs. I’m assuming that this will be a deal breaker clause for FDOT, I just wanted to make someone aware of the potential liability/risk to the County. Additionally, it may be beneficial to stick in a Third Party Beneficiary clause. Kerry From: Greg Stewart [mailto:gstewart@co.okaloosa.fl.us] Sent: Wednesday, October 07, 2015 3:31 PM To: Parsons, Kerry; Hoshihara, Lynn Subject: FW: FDOT Steele Road Bridge Replacement Kerry – Please take a look Gregory T. Stewart County Attorney Okaloosa County, Florida Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐ mail communication, including your e‐mail address, may be subject to public disclosure. From: Eric Broome Sent: Wednesday, October 07, 2015 1:15 PM To: Greg Stewart <gstewart@co.okaloosa.fl.us> Cc: Joanne Kublik <jkublik@co.okaloosa.fl.us>; Sunnie Estes <sestes@co.okaloosa.fl.us>; Scott Bitterman <sbitterman@co.okaloosa.fl.us> Subject: FDOT Steele Road Bridge Replacement Hi Greg, 2 FDOT is doing a bridge replacement project on one of our County Roads. The project is currently in design with a letting date of 2019. Please see the attached legal review request and subject documents. We are working on an agenda item for the 10/20 BCC Meeting. We only need two signed originals of pg. 7 of the Agreement. We do not have these documents in WORD format, they were only provided to us by FDOT as a pdf. Jo/Sunnie – can you help with providing the coordination tracking sheet? Thanks, Eric Broome, P.E. Project Manager | Design Engineer Okaloosa County Public Works 1759 S. Ferdon Blvd Crestview, FL 32536 Main: (850) 689-5772 Direct: (850) 423-4838 Fax: (850) 689-5715 The link ed image cannot be display ed. The file may hav e been mov ed, renamed, or deleted. Verify that the link points to the correct file and location. The link ed image cannot be display ed. The file may hav e been mov ed, renamed, or deleted. Verify that the link points to the correct file and location. Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐mail communication, including your e‐mail address, may be subject to public disclosure. 3