Okaloosa County School Board — Workshop Meeting, January 9, 2014 — reading text

anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - January 13, 2014.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $57,797.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,797.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $57,797.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its first Voucher for Impact Aid Section 8003 Payments dated December 16, 2013, in the amount of $1,841,707.80 for the 2014 Claiming Year (Claim Filed January 2013). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2014 claiming year. The calculation for the 2014 claiming year is based on the number of eligible student cards submitted and approved during the 2012-2013 school year. The payments to these schools are as follows:  Okaloosa Academy $ 2,126.00 NWFSC Collegiate High School 9,711.00 Liza Jackson Preparatory School 45,960.00 AMIKids - Emerald Coast 0.00 Total $57,797.00 File Attachments Agenda - Fed Impact Aid 2014 Pmt 1 01132014.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Additional NDIA ACCELerator Grant Applications presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,200.00 Budgeted : No Budget Source : NDIA ACCELerator Grant Program Recommended Action : Motion to approve the additional NDIA ACCELerator Grant Applications. Public Content The National Defense Industry Association (NDIA) offers educators the opportunity to apply for ACCELerator Grants which are intended to help foster enthusiasm for math and science in Okaloosa County Schools. An agenda item requesting permission to submit 38 applications totaling $36,656.23 to NDIA was approved on September 9, 2013. NDIA approved 16 of these applications for a total of $14,716.00. NDIA also approved six (6) additional applications that were not submitted to Finance prior to the deadline; therefore, those applications were not included on the original agenda item. The total amount approved for these six (6) additional applications is $6,200.00. The attached NDIA Grant Applications Summary has been updated to include the amounts awarded for the original applications and the six (6) additional applications. File Attachments !Updated App Summary.pdf (95 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 RFP 14-01 Information Technology Seat Management Outsourcing Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 4016, SM-Administrative, 4018, SM- Web Site Dev. & Mgmt., 4019, SM-Instructional Computers Recommended Action : Motion to approve the evaluation committee's recommendation of RFP 14-01 Information Technology Seat Management Outsourcing. The School Board appointed committee met in public session on October 30, 2013. After receiving presentations and committee discussion, the committee individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes as follows: 1. L-3 National Security Solutions, Inc. STRATIS 2. Edcovation, LLC. The committee's recommendation is to enter into contract negotiations with the highest ranked respondent L-3 National Security Solutions, Inc. STRATIS. The committee also recommends that if contract negotiations are not successful with L-3 National Security Solutions, Inc. STRATIS , then negotiations commence with the second highest ranked respondent Edcovation, LLC. The requesting department is Instructional Technology and the funding is general funds,  projects 4016, SM- Administrative, 4018, SM-Web Site Dev. & Mgmt., 4019, SM Instructional Computers. Public Content Request approval of the evaluation committee's recommendation of RFP 14-01 Information Technology Seat Management Outsourcing. The School Board appointed committee met in public session on October 30, 2013. After receiving presentations and committee discussion, the committee individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes as follows: 1. L-3 National Security Solutions, Inc. STRATIS 2. Edcovation, LLC. The committee's recommendation is to enter into contract negotiations with the highest ranked respondent L-3 National Security Solutions, Inc. STRATIS. The committee also recommends that if contract negotiations are not successful with L-3 National Security Solutions, Inc. STRATIS, then negotiations commence with the second highest ranked respondent Edcovation, LLC. The requesting department is Instructional Technology and the funding is general funds, projects 4016, SM-Administrative, 4018, SM- Web Site Dev. & Mgmt., 4019, SM Instructional Computers. A copy of the evaluation/award recommendation is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments RFP14-01 Award Recommendation.pdf (17 KB) Minutes of Committee Meeting 10-30-13.pdf (150 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase 6 A 1.012(11)(b): Knovation, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,662.32 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Tech Software Recommended Action : Motion to approve the subscription renewal of netTrekker Search, a search tool based on teacher- approved digital resources from the web and unique learning tools to provide one location where teachers, students