Okaloosa County School Board — Workshop Meeting, January 9, 2014

Thursday, January 9, 2014 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cathy Thigpen Meeting : Jan 9, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : Jan 9, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Jan 9, 2014 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 9, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of November 14 - December 11, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 9, 2014 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of November 14 - December 11, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Nov 14 - Dec 11.pdf (30 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of November 14 - December 11, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 9, 2014 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of November 14 - December 11, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Nov 14 - Dec 11.pdf (19 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Northwest Florida State College Collegiate High  School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements for June 30, 2013 and 2012 Meeting : Jan 9, 2014 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent records. The firm of Mauldin & Jenkins Certified Public Accountants, LLC performed the audit report for Northwest Florida State College Collegiate High School. File Attachments 2013 northwest florida state college collegiate high school.pdf (494 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Embry-Riddle Aeronautical University- Worldwide Okaloosa Aerospace Academy Program Update, presented by Ron Garriga, Director of Campus Operations-Northern FLorida, ERAU-WW Meeting : Jan 9, 2014 - Workshop Meeting Type : Information File Attachments Aerospace Academy Update Jan 2014.pdf (2,888 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of December 5, 2013; the Minutes of Student Disciplinary Hearing of December 9, 2013, and Minutes of Regular Meeting of December 9, 2013, recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop  Meeting of December 5, 2013; the Minutes of Student Disciplinary Hearing of December 9, 2013, and Minutes of Regular Meeting of December 9, 2013, recommended by the Superintendent for approval. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 12-9-2013 Meeting DRAFT.pdf (177 KB) 12-5-2013 Workshop DRAFT.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for technology equipment in the amount of $9,952.29, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,952.29 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for technology equipment in the amount of $9,952.29. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for technology equipment in the amount of $9,952.29. File Attachments FWBHS tech list 12-13-2013.pdf (587 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Member Capital Outlay Funds to CHOICE/ Crestview High School for Networking Program needs in the amount of $5,000.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action :  Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to CHOICE/ Crestview High School for Networking Program needs in the amount of $5,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to CHOICE/Crestview High School for Networking Program needs in the amount of $5,000.00. File Attachments CHOICE-Crestview Capital Request.pdf (254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for projectors in the amount of $8,305.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,305.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4  School Board Member Capital Outlay Funds to Crestview High School for projectors in the amount of $8,305.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Crestview High School for projectors in the amount of $8,305.00. File Attachments Projector Quote-Crestview HS.pdf (1,693 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for security camera upgrades in the amount of $8,500.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for security  camera upgrades in the amount of $8,500.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for security camera upgrades in the amount of $8,500.00. File Attachments Security Upgrades-Shoal River MS.pdf (24 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for November 2013 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2013 Public Content The financial statement for the month ending November 30, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials Nov 2013.pdf (524 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Budget Amendment #3 - Fiscal Year 2013-2014 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $612,571.57 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2013-2014 Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of November 2013: General Fund $ 76,383.80 Debt Service Funds .12 Capital Projects Funds 2,999.03 Other Special Revenue Funds - Federal 522,919.52 Other Special Revenue Funds - Food Service 10,269.10 Total - All Funds $612,571.57 File Attachments !B-A 3 Nov 2013.pdf (1,126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-13-14.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Payroll Warrant Register for November 2013, totaling $8,718,388.06, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $8,718,388.06. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for November 2013, totaling $8,718,388.06, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Nov 2013.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2014 Absolute Date : Jan 13, 2014 Fiscal Impact : Yes Dollar Amount : $73,270.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - January 13, 2014.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $57,797.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,797.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $57,797.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its first Voucher for Impact Aid Section 8003 Payments dated December 16, 2013, in the amount of $1,841,707.80 for the 2014 Claiming Year (Claim Filed January 2013). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2014 claiming year. The calculation for the 2014 claiming year is based on the number of eligible student cards submitted and approved during the 2012-2013 school year. The payments to these schools are as follows:  Okaloosa Academy $ 2,126.00 NWFSC Collegiate High School 9,711.00 Liza Jackson Preparatory School 45,960.00 AMIKids - Emerald Coast 0.00 Total $57,797.00 File Attachments Agenda - Fed Impact Aid 2014 Pmt 1 01132014.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Additional NDIA ACCELerator Grant Applications presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,200.00 Budgeted : No Budget Source : NDIA ACCELerator Grant Program Recommended Action : Motion to approve the additional NDIA ACCELerator Grant Applications. Public Content The National Defense Industry Association (NDIA) offers educators the opportunity to apply for ACCELerator Grants which are intended to help foster enthusiasm for math and science in Okaloosa County Schools. An agenda item requesting permission to submit 38 applications totaling $36,656.23 to NDIA was approved on September 9, 2013. NDIA approved 16 of these applications for a total of $14,716.00. NDIA also approved six (6) additional applications that were not submitted to Finance prior to the deadline; therefore, those applications were not included on the original agenda item. The total amount approved for these six (6) additional applications is $6,200.00. The attached NDIA Grant Applications Summary has been updated to include the amounts awarded for the original applications and the six (6) additional applications. File Attachments !Updated App Summary.pdf (95 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 RFP 14-01 Information Technology Seat Management Outsourcing Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 4016, SM-Administrative, 4018, SM- Web Site Dev. & Mgmt., 4019, SM-Instructional Computers Recommended Action : Motion to approve the evaluation committee's recommendation of RFP 14-01 Information Technology Seat Management Outsourcing. The School Board appointed committee met in public session on October 30, 2013. After receiving presentations and committee discussion, the committee individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes as follows: 1. L-3 National Security Solutions, Inc. STRATIS 2. Edcovation, LLC. The committee's recommendation is to enter into contract negotiations with the highest ranked respondent L-3 National Security Solutions, Inc. STRATIS. The committee also recommends that if contract negotiations are not successful with L-3 National Security Solutions, Inc. STRATIS , then negotiations commence with the second highest ranked respondent Edcovation, LLC. The requesting department is Instructional Technology and the funding is general funds,  projects 4016, SM- Administrative, 4018, SM-Web Site Dev. & Mgmt., 4019, SM Instructional Computers. Public Content Request approval of the evaluation committee's recommendation of RFP 14-01 Information Technology Seat Management Outsourcing. The School Board appointed committee met in public session on October 30, 2013. After receiving presentations and committee discussion, the committee individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes as follows: 1. L-3 National Security Solutions, Inc. STRATIS 2. Edcovation, LLC. The committee's recommendation is to enter into contract negotiations with the highest ranked respondent L-3 National Security Solutions, Inc. STRATIS. The committee also recommends that if contract negotiations are not successful with L-3 National Security Solutions, Inc. STRATIS, then negotiations commence with the second highest ranked respondent Edcovation, LLC. The requesting department is Instructional Technology and the funding is general funds, projects 4016, SM-Administrative, 4018, SM- Web Site Dev. & Mgmt., 4019, SM Instructional Computers. A copy of the evaluation/award recommendation is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments RFP14-01 Award Recommendation.pdf (17 KB) Minutes of Committee Meeting 10-30-13.pdf (150 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase 6 A 1.012(11)(b): Knovation, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,662.32 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Tech Software Recommended Action : Motion to approve the subscription renewal of netTrekker Search, a search tool based on teacher- approved digital resources from the web and unique learning tools to provide one location where teachers, students and parents safely search to find the right resources matching lesson plans to learning styles for all K-12 grades and subjects, in the amount of $30,662.32, an educational search tool for district-wide use. The funding source is general funds, project 3009, Instructional Tech Software. The contract is effective 1/14/2014 through 1/13/2015. Public Content Motion to approve the subscription renewal of netTrekker Search, a search tool based on teacher-approved digital resources from the web and unique learning tools to provide one location where teachers, students and parents safely search to find the right resources matching lesson plans to learning styles for all K-12 grades and subjects, in the amount of $30,662.32, an educational search tool for district-wide use. The funding source is general funds, project 3009, Instructional Tech Software. The contract is effective 1/14/2014 through 1/13/2015. A copy of the quote is attached. For additional information, please contact Duscha Ross, Specialist, Instructional Technology, (850) 869-7184. File Attachments KNOVATION.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Request for Quote (RFQ): 14-18 Sealcoating and Striping of Three (3) School Tracks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,840.00 Budgeted : Yes Budget Source : Capitalized Funds, project 2368, Paving-District Wide Recommended Action : Motion to approve RFQ 14-18 Sealcoating and Striping of Three (3) School Tracks located at Baker School, Crestview High School, and Fort Walton Beach High School. The total cost of the project is $31,840.00 and will be paid from Capitalized funds, project 2368, Paving- District Wide. The committee recommends award to Gulf Coast Parking Lot Service for Item 1. Sealcoating in the amount of $18,000, and McLean Tennis, Inc. for Item  2. Striping in the amount of $13,840.00. Public Content Request approval of the award of RFQ 14-18 Sealcoating and Striping of Three (3) School Tracks located at Baker School, Crestview High School, and Fort Walton Beach High School. The total cost of the project is $31,840.00 and will be paid from Capitalized funds, project 2368, Paving- District Wide. The committee recommends award to Gulf Coast Parking Lot Service for Item 1. Sealcoating in the amount of $18,000, and McLean Tennis, Inc. for Item 2. Striping in the amount of $13,840.00. A copy of the award recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159 File Attachments RFQ _14-18.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 School Volunteer Lists, presented by Kaye McKinley and recommended by the Superintendent for approval Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Public Content New lists of approved school volunteers by school, presented for Board approval. File Attachments Volunteer Requests for 1-13-14.pdf (1,739 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Agreement between The School Board of Okaloosa County and Carlton Palms Educational Center, Inc., presented by Melody Sommer, Program Director for ESE, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2014 Absolute Date : Jan 13, 2014 Fiscal Impact : Yes Dollar Amount : $10,936.31 Budgeted : Yes Budget Source : student generated FTE Recommended Action : board approval Public Content This agreement provides educational services to an individual student at a residential facility. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Cleared certification requirements and issuance of contracts for the 2013-2014 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2013-2014 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 01-13-14.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by  Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is for approval to reinstate sick leave to employees who became ill or injured while at work while on duty. Debra Jenkins, Transportation, 45.75 hours David Lawrence, Shoal River Middle School, 3.75 hours Carl Maddox, Custodial Services, 75 hours Margaret Mangers, Shoal River Middle School, 1 hour Tenetia Williams, Transportation, 26.75 hours Davina Carroll, Crestview High School, 75 hours Melinda Emmons, Food Service, 24 hours Melinda Emmons Food Service, 36 hours (14.83 were unpaid leave) Touretha Henry, Walker Elementary, 15 hours Touretha Henry, Walker Elementary, 7.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.21 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJanuary13th2014.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Leave without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in instructional and educational support positions and substitute positions. File Attachments January 13 2014 Ed Support Board Report.pdf (43 KB) January 13 2014 Instructional Board Report.pdf (39 KB) Substitute New Hires Board Report 01-13-2014.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Employee terminations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the termination of employees. Public Content Termination of employee 112907 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2014 Absolute Date : Jan 13, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 ROTC Memorandum of Agreements, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the ROTC Memorandum of Agreements. Public Content The ROTC Memorandum of Agreements are revised agreements for the Establishment of an Air Force Junior Reserve Officer Training Corps (AFJROTC) Unit. A significant revision concerns the number of months the Air Force will reimburse the school district for their portion of the instructor's Minimum Instructor Pay (MIP). The MIP reimbursement will be limited to 10 months or 300 consecutive days. This change will take effect at the start of the 2014-2015 Academic Year in the summer of 2014. File Attachments Okaloosa County School District.pdf (112 KB) Fort Walton Beach HS.pdf (50 KB) Niceville Senior HS.pdf (50 KB) Choctawhatchee HS.pdf (50 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Jan 9, 2014 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 1, GMP for the Construction of a new Waste Water Treatment Plant at Baker School and Closure of the Existing Plant, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2014 Absolute Date : Jan 13, 2014 Fiscal Impact : Yes Recommended Action : Motion to approve Program No. 5, Task Order No. 1, GMP for the construction of a new waste water treatment plant at Baker School and the closure of the existing plant. Approval is also requested to submit the Notice to Proceed for this task order. Public Content Approval is requested for Program No. 5, Task Order No. 1, in the amount of $ for the construction of a new waste water treatment plant (WWTP) and the closure of the existing plant at Baker School. This project consists of the replacement of the existing 25,000 gallon in ground WWTP with the installation of a new up to 30,000 gallon steel above grade packaged WWTP to include all necessary vessels, internal piping, weirs, baffles concrete slab and asociated site work and various other equipment to make a complete operation system. A new lift station will also be part of this project. After start up of the new system the existing WWTP will be decommissioned. All permits associated with this project are also included. 9. Construction Program/Owner's Representative's Business Subject : 9.2 Proposal from Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order #1, Baker School Waste Water Treatment Plant Replacement Meeting : Jan 9, 2014 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2014 Absolute Date : Jan 13, 2014 Fiscal Impact : Yes Dollar Amount : $10,522.00 Budgeted : Yes Recommended Action : Approval of the proposal from Faithful + Gould, Inc. in the amount of $ 10,522.00 for the validation to investigate proposed work scope, prepare independent estimates of Probable Construction Costs and Review and Validate TPM's GMP for the replacement of the Baker School Waste Water Treatment Plant and decommission existing plant. Public Content Approval of the proposal from Faithful + Gould, Inc. in the amount of $ 10,522.00 for the validation to investigate proposed work scope, prepare independent estimates of Probable Construction Costs and Review and validate TPM's GMP for Program No.5, Task Order #1 for the replacement of the Baker School Waste Water Treatment Plant and decommission existing plant. See attached Authorization for Professional Services, Scope of Services - Program No. 5, Task Order No. 1, (Attachment "A", "B" and "C") File Attachments Faithful & Gould Proposal Program 5 Task Order 1.pdf (48 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 9, 2014 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 9, 2014 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests, submitted by the Superintendent Meeting : Jan 9, 2014 - Workshop Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments 1.14.14 School Board Meeting.pdf (145 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Jan 9, 2014 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for approval of revised School Board Policy 12-11 Student Transportation in Private Vehicles, presented by Jim Palmer, Program Director for Risk Management, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 12-11 Student Transportation in Private Vehicles. Public Content The Board will receive public input on the proposed revisions to School Board Policy 12-11 Student Transportation in Private Vehicles. The revisions to the policy will update the insurance requirements of each driver who will be transporting students in his/her private vehicle for educational trips and school-sponsored or school-related events. For additional information contact Jim Palmer, Program Director for Risk Management, at 833-3190. File Attachments 12-11 Student Transportation in Private Vehicles-Redlined.pdf (70 KB) 15. Public Hearing - 6:15 p.m. Subject : 15.2 Public Hearing for adoption of a new job description, Specialist, Equity Coordinator, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to adoption new job description, Specialist, Equity Coordinator. Public Content The Board will receive public input and consider approval of the new job description, Specialist, Equity Coordinator. The incumbent in the Program Director-Equity position will be retiring in fiscal year 2013-2014; as a result the District is proposing to restructure the position and its assigned duties which will necessitate a new position classification from Program Director-Equity to Specialist-Equity Coordinator. This request is estimated to yield a net cost savings of $10,075. File Attachments Specialist - Equity Coordinator.pdf (59 KB) 15. Public Hearing - 6:15 p.m. Subject : 15.3 Public Hearing for adoption of a new job description, Water Treatment and Cooling Tower Maintainer, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to adopt a new job description, Water Treatment and Cooling Tower Maintainer. Public Content The Board will receive public input and consider approval of a new job description, Water Treatment and Cooling Tower Maintainer. This request is not for an additional position but rather to convert a Plumber I position to a Water Treatment and Cooling Tower Maintainer position. This job description more accurately describes the duties and responsibilities of this position. The pay for both positions is based on a pay grade D of the Educational Support Salary Schedule. Therefore, the financial impact of this request is intended to be budget neutral. For additional information contact Steve Bolton, Program Director for Maintenance, at 689-7193 or Mike Foxworthy, Chief Officer for Human Resources, at 833-5821. File Attachments Water Treatment and Cooling Tower Maintainer.pdf (22 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Jan 9, 2014 - Workshop Meeting Type : Procedural 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Jan 9, 2014 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on January 9, 2014, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Public Notice Meeting : Jan 9, 2014 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Jan 9, 2014 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on January 13, 2014, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: 1) Revised School Board Policy 12-11 Student Transportation in Private Vehicles 2) New Job Description, Specialist, Equity Coordinator 3) New Job Description, Water Treatment and Cooling Tower Maintainer Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting.