Okaloosa County School Board — Workshop Meeting, September 10, 2020 — reading text

minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Superintendent Marcus Chambers as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Exempted Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $66,186.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software licenses from BrainPOP in the amount of $66,186.00. Public Content Request approval of the purchase of software licenses from BrainPOP in the amount of $66,186.00. Funds will be paid from General Funds, Project 3009 Instr & District Wide Software. The contract is effective October 1, 2020 through September 30, 2021. A copy of the quote is attached. For additional information, please contact Steve Horton, Assistant Superintendent, School Operations at (850) 689-7184. File Attachments BRAINPOP QUOTE.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Exempted Purchase Over $25,000: ExploreLearning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,838.38 Budgeted : Yes Budget Source : Federal Funds, Project 1415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of Gizmos software licenses from ExploreLearning in the amount of $29,838.38. The contract is effective from September 16, 2020 through September 15, 2021. Public Content Request approval to purchase Gizmos software licenses from ExploreLearning in the amount of $29,838.38. The purchase is exempt through 6A-1.012(11)(b). Funding will be paid from Federal Funds, Project 1415 Title IV - SS & AEG. The contract is effective from September 16, 2020 through September 15, 2021. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments EXPLORELEARNING QUOTE.pdf (334 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Exempted Purchase Over $25,000: Edmentum, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,598.00 Budgeted : Yes Budget Source : Federal Funds, Projects 1415 Title IV SS-AEG and 8488 DoDEA - ESTEAM Recommended Action : Motion to approve the purchase of software licenses from Edmentum in  the amount of $38,598.00. The contact is effective September 16, 2020 through September 15, 2021. Public Content Request approval to purchase software licenses from Edmentum in the amount of $38,598.00. The purchase is exempt through 6A-1.012(11)(b). Funding will be paid from Federal Funds, Projects 1415 Title IV SS-AEG and 8488 DoDEA - ESTEAM. The contact is effective September 16, 2020 through September 15, 2021. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments EDMENTUM QUOTE.pdf (141 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of Exempted Purchase Over $25,000: Blackboard Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,413.75 Budgeted : Yes Budget Source : General Funds, Project 3007 School Communications Recommended Action : Motion to approve the renewal of the Blackboard Connect Notification System subscription for an estimated total amount of $40,413.75. The contract is effective October 1, 2020 through September 30, 2021. Public Content Request approval to renew the Blackboard Connect Notification System subscription based on $1.25 per student for an estimated 30,331 students, for an estimated total amount of $37,913.75. An additional fee of $2,500.00 will be paid for 24/7 support, for an estimated total amount of $40,413.75. The purchase is exempt through 6A- 1.012(11)(b). Funds will be paid from General Funds, Project 3007 School Communications. The contract is effective October 1, 2020 through September 30, 2021. Copies of the renewal confirmation letter and original contract are attached. For additional information, please contact Steve Horton, Assistant Superintendent, School Operations at (850) 689-7184. File Attachments BLACKBOARD RENEWAL.pdf (452 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,139,864.00 Budgeted : Yes Budget Source : Capital Funds, Projects 3380 Baker- Cooling Tower Replace; 3371 Bruner- Chiller/Boiler Replace; 3372 Crestview-Chiller Replace; 3376 Northwood-Boiler Replace; 3377 STEM-Boiler Replace Recommended Action : Motion to approved the purchases of HVAC equipment and services from Trane for a total of $1,139,864.00. Public Content Request approval to purchase HVAC equipment and services from Trane as follows: Baker School - Cooling Tower Replacement $571,550.00 Bruner MS - Boiler Replacement $134,224.00 Bruner MS - CEP Controls Replacement $36,270.00 Crestview HS - Chiller Replacement $297,220.00 Northwood ES - Boiler Replacement $76,250.00 STEMM Academy - Boiler Replacement $24,350.00 Purchase total $1,139,864.00. Purchases will be made through OMNIA/USC National Contract 15-JLP-023. Funds will be paid from Capital Funds, Projects 3380 Baker-Cooling Tower Replace; 3371 Bruner-Chiller/Boiler Replace; 3372 Crestview-Chiller Replace; 3376 Northwood-Boiler Replace; 3377 STEM-Boiler Replace. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services at (850) 689-7159. File Attachments BAKER.pdf (738 KB) CRESTVIEW.pdf (497 KB) BRUNER BOILER.pdf (819 KB) BRUNER CEP CONTROLS.pdf (860 KB) NORTHWOOD.pdf (752 KB) STEMM.pdf (888 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion.