Okaloosa County School Board — Workshop Meeting, September 10, 2020

Thursday, September 10, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 10, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Item 8.9 Revised Instructional Salary Schedule is deleted; Superintendent's Human Resources Recommendations: Item 9.11 Employee Suspension is deleted; Information Technology Seat Management Contract: Correction to item 12.1 – The correct Task Order Number is 2-166 Camera Outage Repairs at Baker School, Bluewater Elementary School, Bob Sikes Elementary School, Bruner Middle School, and Central Administrative Complex. 3. Recognitions Subject : 3.1 Recognition of the 2019-2020 Kids Tag Art Choice Award Winners,  presented by Ben Anderson, Okaloosa County Tax Collector Meeting : Sep 10, 2020 - Workshop Meeting Type : Recognition Public Content The Kids Tag Art program is a county-wide art project and fundraiser for elementary school art programs in Okaloosa County. All profits generated from the sale of tags benefit each school's art program and helps in providing classroom art supplies. Tax Collector's Choice Award: Anna Hudmon, Liza Jackson Preparatory School Sheriff's Choice Award: Emilie Eilders, Liza Jackson Preparatory School Superintendent's Choice Award, Sophia Russo (Florosa) A list of all Award of Distinction Winners and their respective Art Teachers is attached. File Attachments 2020-6-22 KTA Award Winners.pdf (445 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 10, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Update on Reopening Schools During COVID 19, presented by Superintendent Marcus Chambers and his Executive Staff. Meeting : Sep 10, 2020 - Workshop Meeting Type : Information Public Content At each Board Workshop Meeting, Mr. Chambers and his staff will update the Board Members on school operations during COVID 19. 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of August 6 - 26, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 10, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 6 – 26, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 6 - 26.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Update to Board Members on the Performance Audit of Okaloosa County School District, presented by Steve Horton, Assistant Superintendent. Meeting : Sep 10, 2020 - Workshop Meeting Type : Report Public Content Performance Audit of Okaloosa County School District Final Report. File Attachments FINAL REPORT Okaloosa County School District.pdf (5,737 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of August 20, 2020; Minutes of Regular Meeting of August 24, 2020; Minutes of Emergency Meeting of August 26, 2020, recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 20, 2020; Minutes of Regular Meeting of August 24, 2020; Minutes of Emergency Meeting of August 26, 2020. File Attachments 8-20-2020 Workshop - DRAFT.pdf (276 KB) 8-24-2020 Meeting - DRAFT.pdf (258 KB) 8-26-2020 Emergency Meeting - DRAFT.pdf (217 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for band room flooring in the amount of $16,252.38, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $16,252.38 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for band room flooring in the amount of $16,252.38. Public Content District 4 School Board Member Capital Outlay Funds to Crestview High School for band room flooring in the amount of $16,252.38. File Attachments Crestview 2020 Band Room Carpet Tile.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Kenwood Elementary School for car rider fence and sidewalk extensions in the amount of $5,335.15, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $5,335.15 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member  Capital Outlay Funds to Kenwood Elementary School for car rider fence and sidewalk extensions. File Attachments Kenwood Quote - Car Rider Fence and Sidewalk Extenstions August 2929.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-14-20.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-09-14.pdf (432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Budget Amendment #11 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $212,050.49 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2019-  2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2020: General Fund $92,813.49 Debt Service Funds 97,788.23 Capital Projects Funds 21,408.37 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 40.40 Total - All Funds $212,050.49 File Attachments !BA 11 - June 2020 Revised.pdf (1,246 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Revised Monthly Financial Statement for June 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve Revised Monthly Financial Statement for June 2020 Public Content The revised financial statement for the month ending June 30, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-06-30 Revised 2020-08-19.pdf (726 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Deleted - Revised Instructional Salary Schedule, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve Revised Instructional Salary Schedule. Public Content On April 27, 2020, the School Board approved the Standardized Supplement Grid which included the addition of a STEMM Coach supplement for all grades. This supplement was inadvertently left off the Instructional Salary Schedule approved by the School Board on August 10, 2020. Appendix F of the Instructional Salary Schedule has been revised to include a STEMM Coach supplement for elementary, middle, and high schools and is submitted for the School Board's approval. The supplement will be allocated to schools based on the Supplement Standard. File Attachments !FY 2021 Instructional Salary Schedule Revised 2020-08-17.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Application for Impact Aid under P.L.81-874 for the 2020-2021 School Year naming Superintendent Marcus Chambers as the authorized representative for the Board, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2020-2021 School Year naming Superintendent Marcus Chambers as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Superintendent Marcus Chambers as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Exempted Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $66,186.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software licenses from BrainPOP in the amount of $66,186.00. Public Content Request approval of the purchase of software licenses from BrainPOP in the amount of $66,186.00. Funds will be paid from General Funds, Project 3009 Instr & District Wide Software. The contract is effective October 1, 2020 through September 30, 2021. A copy of the quote is attached. For additional information, please contact Steve Horton, Assistant Superintendent, School Operations at (850) 689-7184. File Attachments BRAINPOP QUOTE.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Exempted Purchase Over $25,000: ExploreLearning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,838.38 Budgeted : Yes Budget Source : Federal Funds, Project 1415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of Gizmos software licenses from ExploreLearning in the amount of $29,838.38. The contract is effective from September 16, 2020 through September 15, 2021. Public Content Request approval to purchase Gizmos software licenses from ExploreLearning in the amount of $29,838.38. The purchase is exempt through 6A-1.012(11)(b). Funding will be paid from Federal Funds, Project 1415 Title IV - SS & AEG. The contract is effective from September 16, 2020 through September 15, 2021. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments EXPLORELEARNING QUOTE.pdf (334 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Exempted Purchase Over $25,000: Edmentum, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,598.00 Budgeted : Yes Budget Source : Federal Funds, Projects 1415 Title IV SS-AEG and 8488 DoDEA - ESTEAM Recommended Action : Motion to approve the purchase of software licenses from Edmentum in  the amount of $38,598.00. The contact is effective September 16, 2020 through September 15, 2021. Public Content Request approval to purchase software licenses from Edmentum in the amount of $38,598.00. The purchase is exempt through 6A-1.012(11)(b). Funding will be paid from Federal Funds, Projects 1415 Title IV SS-AEG and 8488 DoDEA - ESTEAM. The contact is effective September 16, 2020 through September 15, 2021. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments EDMENTUM QUOTE.pdf (141 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of Exempted Purchase Over $25,000: Blackboard Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,413.75 Budgeted : Yes Budget Source : General Funds, Project 3007 School Communications Recommended Action : Motion to approve the renewal of the Blackboard Connect Notification System subscription for an estimated total amount of $40,413.75. The contract is effective October 1, 2020 through September 30, 2021. Public Content Request approval to renew the Blackboard Connect Notification System subscription based on $1.25 per student for an estimated 30,331 students, for an estimated total amount of $37,913.75. An additional fee of $2,500.00 will be paid for 24/7 support, for an estimated total amount of $40,413.75. The purchase is exempt through 6A- 1.012(11)(b). Funds will be paid from General Funds, Project 3007 School Communications. The contract is effective October 1, 2020 through September 30, 2021. Copies of the renewal confirmation letter and original contract are attached. For additional information, please contact Steve Horton, Assistant Superintendent, School Operations at (850) 689-7184. File Attachments BLACKBOARD RENEWAL.pdf (452 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,139,864.00 Budgeted : Yes Budget Source : Capital Funds, Projects 3380 Baker- Cooling Tower Replace; 3371 Bruner- Chiller/Boiler Replace; 3372 Crestview-Chiller Replace; 3376 Northwood-Boiler Replace; 3377 STEM-Boiler Replace Recommended Action : Motion to approved the purchases of HVAC equipment and services from Trane for a total of $1,139,864.00. Public Content Request approval to purchase HVAC equipment and services from Trane as follows: Baker School - Cooling Tower Replacement $571,550.00 Bruner MS - Boiler Replacement $134,224.00 Bruner MS - CEP Controls Replacement $36,270.00 Crestview HS - Chiller Replacement $297,220.00 Northwood ES - Boiler Replacement $76,250.00 STEMM Academy - Boiler Replacement $24,350.00 Purchase total $1,139,864.00. Purchases will be made through OMNIA/USC National Contract 15-JLP-023. Funds will be paid from Capital Funds, Projects 3380 Baker-Cooling Tower Replace; 3371 Bruner-Chiller/Boiler Replace; 3372 Crestview-Chiller Replace; 3376 Northwood-Boiler Replace; 3377 STEM-Boiler Replace. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services at (850) 689-7159. File Attachments BAKER.pdf (738 KB) CRESTVIEW.pdf (497 KB) BRUNER BOILER.pdf (819 KB) BRUNER CEP CONTROLS.pdf (860 KB) NORTHWOOD.pdf (752 KB) STEMM.pdf (888 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Service Agreement #21-47 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #21-47 Brent Purcell in an amount not to exceed $9,600.00. The contract is effective September 15, 2020 through June 30, 2021. Public Content Request approve of Service Agreement #21-47 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Baker School, to provide Percussion Instruction. The Provider will be paid $120.00 per day for up to 80 day, for a total contract amount not to exceed $9,600.00. Funding will be paid from Internal Funds, Band. The contract is effective September 15, 2020 through June 30, 2021. A copy of the agreement is attached. For additional information, please contact Stuart Campbell, Band Director, Baker School at (850) 689-7279. File Attachments SA# 21-47.PDF (211 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated September 14, 2020. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated September 14, 2020. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for September 14, 2020 Board Meeting.pdf (415 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Addendum to Motor Vehicle Lease for Disaster Transportation Services entered into between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., dba Hawthorn House, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve this Addendum which is entered into effective July 27, 2020, between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., dba Hawthorn House which would modify the original Lease Agreement with the effective date of May 1, 2020. Public Content This Addendum which is entered into effective July 27, 2020, is in reference to a Motor Vehicle Lease for Disaster Transportation Services entered into between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., dba Hawthorn House with the effective date of May 1, 2020. The new desire is to amend certain provisions of that Lease agreement. The Section One of Lease entitled (Description of Vehicles and Purpose” shall be amended to add one (1) additional sixty-five (65) passenger bus the Lease bringing the total vehicles leased to two (2). Except as modified by this Addendum, all other terms and conditions of the original Motor Vehicle Lease for Disaster Transportation Services shall remain in full force and effect and unchanged. Addendum presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. For Further Information please contact Jay McInnis at 833-4142. File Attachments Hawthorn House Addendum.pdf (2,571 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Amendment to the Okaloosa County School District's Mental Health Assistance Allocation Plan, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $1,162,629.00 Budgeted : Yes Budget Source : Project 9110 - Mental Health Assistance Allocation Recommended Action : Motion to approve amendment to the 2020-2021 Okaloosa County School District's Mental Health Assistance Allocation plan as recommended by the Florida Department of Education. Public Content Okaloosa County's 2020-2021 Mental Health Assistance Allocation Plan was submitted to the Florida Department of Education on July 31, 2020. After FLDOE's review of the plan, it was recommended by FLDOE that the expenditure section B(d) be revised to include an all-inclusive expenditure breakdown for the entirety of the allocation. This revision has been made and resubmitted to FLDOE on 8/17/2020. For further information or questions, please contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments Okaloosa Resubmit Board.pdf (124 KB) Revisions Redline.docx (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Okaloosa County School District 2020-2021 Pupil Progression Plan, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District 2020-2021 Pupil Progression Plan. Public Content The Pupil Progression Plan has been revised to reflect new polices, procedures and legislation in effect for the 2020-2021 school year. Annually, three committees meet (elementary, middle school and high school); each committee includes administrative, instructional and OCEA representation. Each committee discusses needed changes pertinent to their school level and makes recommendations for revisions. New legislation which impacts pupil progression is also included in the document. Upon approval by the School Board, the PPP will be available on the OCSD website. For additional information on the Pupil Progression Plan, please contact Jeff Palmer, 833-4208. File Attachments Elementary PPP 2020-2021 .pdf (1,344 KB) Elementary PPP Revisions.pdf (50 KB) Middle School PPP 2020-2021 .pdf (995 KB) Middle School PPP Revisions.pdf (50 KB) High School PPP 2020-2021 .pdf (2,713 KB) High School PPP Revisions.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Coronavirus Prevention and Response (Sanitation & Cleaning) Governor's Emergency Education Relief (GEER) Fund under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $354,384.00 Budgeted : Yes Budget Source : Geer grant funds under the CARES act Recommended Action : Motion to approve the Coronavirus prevention and response (Sanitation & Cleaning) Governor's Emergency Education Relief (GEER) under the CARES act application. Public Content Coronavirus prevention and response (Sanitation & Cleaning) Governor's Emergency Education Relief (GEER) under the CARES act application. Okaloosa County's allocation is $354,384.00. At this time, the narrative is being completed and the grant is due to FDOE by September 15, 2020. Once the GEER narrative is complete and submitted to the FDOE, the narrative will be presented to the Okaloosa County School Board for approval. For additional information, please contact Amy Dale at 850-301-3008. File Attachments Cares Sanitation and Cleaning application.pdf (833 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Proposed increase in Athletic Event Gate Fees for Niceville High School, excluding football, for the 2020-2021 School year, presented by Brian Humphrey, Specialist, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve Niceville High School proposed athletic gate fees for the 2020-2021 school year. Public Content For additional information contact Brian Humphrey, Specialist, Athletics and Discipline at 689-7198 or Niceville High School Principal, Charlie Marello at 833-4114 File Attachments NHS-letter for ticket price change.pdf (46 KB) NHS-SAC agenda 5.21.2020 (1).pdf (92 KB) SAC Minutes May 21 2020-Draft (1).pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 School Health Services Plan for 2020-2022, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve the School Health Services Plan for 2020-2022. Public Content The School Health Services Plan is a two-year document designed to facilitate the establishment of local strategies to implement activities mandated by law to meet the health of Florida's student and improve their chances for success in school. Although the Department of Health in Okaloosa County takes the lead on preparing this document, the law requires that this plan be collaboratively developed and approved by the county health department (CHD), the local school district (LEA), contracted health provider (PSA) and the local school health advisory committee (SHAC). The entities involved have met and have been a part of the development of this document. For more information, contact Teri Schroeder at 850-833-3108. File Attachments Okaloosa County 2020-2022 School Health Services Plan.pdf (303 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Employee Benefit Program Renewal for the 2021 Plan Year, presented by Russ Frakes, Specialist - Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefit Program Renewals for the  2021 Plan Year. Public Content The Benefits Oversight Group (BOG) has reviewed all materials presented by FBMC Benefits Management related to the renewal of the group medical, dental, life, vision and long term disability plans and voted to continue each with the incumbent carrier. Additionally, the BOG voted to approve a new agreement identical to the expiring agreement with 90 Degree Benefits, FKA Lockard and Williams, for administration of the Healthcare Reimbursement Arrangement (HRA) and Group Flexible Benefits Plan (FSA). A program summary and individual renewal exhibits are attached including: Employee Benefit Program Renewal Memo (Summary) United Healthcare Group Medical Renewal Exhibit Delta Dental Insurance Renewal Offer Delta Dental COVID-19 Premium Credit Document EyeMed High Plan Group Vision Insurance Renewal Offer - 2019-2022 EyeMed Low Plan Group Vision Insurance Renewal Offer - 2019-2022 SunLife Group Life Insurance Renewal Offer Symetra Group Long Term Disability Insurance Renewal Offer HRA Agreement with 90 Degree Benefits FSA Agreement with 90 Degree Benefits Any questions or requests for additional information may be directed to Russ Frakes, 833-5823. File Attachments Employee Benefit Renewal Summary - 2021.pdf (476 KB) UHC Renewal Exhibit - 2021.pdf (431 KB) Delta - Renewal Offer - 2021-22.pdf (187 KB) EyeMed - High Plan - Renewal Offer - 2019-22.pdf (331 KB) EyeMed - Low Plan - Renewal Offer - 2019-22.pdf (324 KB) SunLife - Renewal Offer - 2021.pdf (68 KB) Symetra - Renewal Offer - 2021-22.pdf (121 KB) 90 Degree Benefits - HRA Agreement - 2021.pdf (421 KB) 90 Degree Benefits - FSA Agreement - 2021.pdf (422 KB) Delta - COVID-19 Premium Credit Document 2021-22.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Amendment to the Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2020-2021,  presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Recommended Action : Motion to approve the Amendment to the Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2020- 2021, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Public Content This amendment will modify the Amendment to the Agreement to add a School Resource Officer to be assigned to Eglin Elementary School for the 2020-2021 Agreement Term. For additional information, please contact Rita Scallan at 833-5840. File Attachments Addendum to 2020-2021 SRO Contract with new Exhibits.pdf (185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 10, 2020 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 121738 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 10, 2020 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Temple, Maria 110418 Secretary Lewis School 10/1/2020 Pinkerton, Penny 108369 Teacher Crestview HS 9/1/2020 Varnum, Mickie 112762 Lunchroom Worker Laurel Hill 10/1/2020 Williams, Leray 102824 Teacher ESE Department 1/1/2021 Paraprofessional-Title Rowell, Keena 106098 Walker Elementary 9/1/2020 I McGuire, Glenda 107727 Custodian 12mo, Day Elliott Point MS 9/1/2020 Vinson, Dean 117895 Teacher Bruner MS 9/1/2020 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Sept 14 , 2020 Instructional New Hire Board Report.pdf (222 KB) Sept 14, 2020 Support Personnel New Hire Board Report.pdf (73 KB) September 14, 2020 Substitute New Hire Report.pdf (9 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Sept 14, 2020 Transfer Board Report.pdf (244 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments September 14, 2020 Separations Board Report, Public.pdf (45 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-of Field Board Report for 9-14-2020 Board Mtg.pdf (22 KB) Reading Out-of Field Board Report for 9-14-2020 Board Mtg.pdf (21 KB) ESOL Out-of Field Board Report for 9-14-2020 Board Mtg.pdf (23 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Margareth Banchs, Kenwood Elem, 75 hrs Catrina Mathews, Lewis School, 13.5 hrs James Brown, Fort Walton Beach HS, 15 hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 120078 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 122041 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Deleted - Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 122798 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days: EID# 120305 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.13 Cleared certification requirements and issuance of contracts for the 2020-2021 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2020-2021 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared Provisional List for 9-14-2020 Board Mtg.pdf (58 KB) 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 10, 2020 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Sep 10, 2020 - Workshop Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 Task Order No. 2-166 OCSD Camera Outage Repairs at Baker School, Bluewater Elementary, Bob Sikes, Bruner and Central Admin, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $40,793.63 Budgeted : Yes Budget Source : 3720 7400 0684 9025 3367 Recommended Action : Motion to Approve Task Order No. 2- 166 for Security Camera Repairs at Baker School, Bluewater Elementary, Bob Sikes, Bruner and Central Admin in the amount of $40,793.63. Public Content Repair of multiple cameras at Baker School, Bluewater Elementary, Bob Sikes Elementary, Bruner Middle and Central Admin. For additional information contact Dustin Keith, 850-689-7151 12. Information Technology Seat Management Contract Subject : 12.2 Change Order 17 to the IT Seat Management Outsourcing Contract Modification Agreement COTS, Presented by Eric Mitchell, Director of MIS/IT and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Discussion Public Content This agreement in an amendment to add IBoss Web filtering to the COTS (Consumer off the Shelf) software pricing set aside by the contract. IBoss provides internet filtering to the devices that the District has on loan to students who are taking MySchool Online and Okaloosa Online classes. Cost is $39,514.65 Annually and was a part of Cares Act Funding. In addition, the IBOS system has currently been in a free trial from the company through Telaforce's management. Billing for services is scheduled to begin with the September bill from CACI with an exact start point of September 15, 2020. File Attachments Change Order 17 iBoss Content Filtering.pdf (197 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 10, 2020 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 10, 2020 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Sep 10, 2020 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 10, 2020 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Required Local Effort Millage Rate of 3.7860 mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt the Required Local Effort Millage Rate 17. Public Hearing Subject : 17.2 Prior Period Funding Adjustment Millage of .0010 mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt the Prior Period Funding Adjustment 17. Public Hearing Subject : 17.3 Basic Discretionary Operating Millage Rate of 0.7480 mills, presented by Rita R. Scallan, Chief  Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt the Basic Discretionary Operating Millage Rate 17. Public Hearing Subject : 17.4 Capital Outlay Millage Rate of 1.5000 mills, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt the Capital Outlay Millage Rate 17. Public Hearing Subject : 17.5 Total Millage Levy of 6.0350 mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the Total Millage Levy 17. Public Hearing Subject : 17.6 Resolution 20-06 Adopting the Millage Rates for Fiscal Year 2020- 2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt Resolution 20-06 adopting the Millage Rates for Fiscal Year 2020-2021. File Attachments Resolution 20-06 - ESE524 - FY 2020-2021 - 09-14-20.pdf (85 KB) 17. Public Hearing Subject : 17.7 Okaloosa County School District Budget, General Fund, for fiscal year 2020-2021, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt the Okaloosa County School District Budget, General Fund, for Fiscal Year 2020-2021, in the amount of $335,609,502.50. 17. Public Hearing Subject : 17.8 Okaloosa County School District Budget, Special Revenue Funds-Food Service, for fiscal year 2020-2021, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds-Food Service, for Fiscal Year 2020-2021, in the amount of $18,261,947.62. 17. Public Hearing Subject : 17.9 Okaloosa County School District Budget, Special Revenue Funds-Other  Federal Programs, for fiscal year 2020-2021, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds-Other Federal Programs, for Fiscal Year 2020-2021 in the amount of $19,968,769.45. 17. Public Hearing Subject : 17.10 Okaloosa County School District Budget, Special Revenue Funds - CARES Act - ESSER - Fund 441, for fiscal year 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds - CARES Act - ESSER - Fund 441 in the amount of $4,487,469.82. 17. Public Hearing Subject : 17.11 Okaloosa County School District Budget, Special Revenue Funds - Other Cares Act Relief - Fund 442, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt the Okaloosa County School District Budget, Special Revenue Funds - Other Cares Act Relief - Fund 442 in the amount of $590,992.98. 17. Public Hearing Subject : 17.12 Okaloosa County School District Budget, Debt Service Fund, for fiscal year 2020-2021, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the Okaloosa County School District Budget, Debt Service Fund, for Fiscal Year 2020- 2021 in the amount of $6,400,686.12. 17. Public Hearing Subject : 17.13 Okaloosa County School District Budget, Capital Project Funds, for fiscal year 2020-2021, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt the Okaloosa County School District Budget, Capital Project Funds, for Fiscal Year 2020- 2021 in the amount of $47,792,691.43. 17. Public Hearing Subject : 17.14 Okaloosa County School District Budget for Fiscal Year 2020- 2021, for fiscal year 2020-2021, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt the Okaloosa County School District Budget for Fiscal Year 2020-2021 in the amount of $433,112,059.92. 17. Public Hearing Subject : 17.15 Resolution 20-07 Adopting the Okaloosa County School District Budget for Fiscal Year 2020-2021, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to adopt Resolution 20-07 Adopting the Okaloosa County School District Budget for Fiscal Year 2020- 2021, in the amount of $433,112,059.92. File Attachments Resolution 20-07 Adopt Final Budget FY 2020-2021 - 09-14-20.pdf (127 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Sep 10, 2020 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Attorney-Client Session Meeting : Sep 10, 2020 - Workshop Meeting Type : Information Public Content The School Board of Okaloosa County will have a Special Meeting for the purpose of conducting a closed attorney-client session to discuss issues relating to pending litigation in the Circuit Court in and for Okaloosa County, Florida, Case No. 2016 CA 001472 F, on Thursday, September 10, 2020, at 8:00 am. The open portion of the meeting will be conducted at the School District Central Administration Complex, Training Room, Niceville, Florida. The attorney-client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 9-10-2020 Special Mtg - Attorney-Client.pdf (282 KB) 19. Public Notices Subject : 19.2 Notice of Special Meeting Meeting : Sep 10, 2020 - Workshop Meeting Type : Information Public Content The School Board of Okaloosa County will conduct a Special Meeting on September 10, 2020, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of this meeting is to review and consider approval of the Superintendent's Annual Financial Report and Program Cost Report for fiscal year ended June 30, 2020, and any other business that may properly come before the Board. File Attachments 9-10-2020 Special Meeting - AFR.pdf (110 KB) 19. Public Notices Subject : 19.3 Notice of Workshop Meeting : Sep 10, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on September 10, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.4 Notice of Public Hearing - 6:15 p.m. Meeting : Sep 10, 2020 - Workshop Meeting Type : Information Public Content  NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 14, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Okaloosa County School District Millage Rate and Budget for Fiscal Year 2020-2021 Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. File Attachments 9-14-2020 Final Budget Hearing 2020-2021.pdf (109 KB) 19. Public Notices Subject : 19.5 Public Notice Meeting : Sep 10, 2020 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.