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HATCH MOTT AMENDMENT — extracted reading text
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RENEWAL AND AMENDMENT TO CONTRACT C14-2080-PW
HATCH MOTT MACDONALD FLORIDA, LLC.
This Renewal and 15T Amendment made and entered into this day of
, 2016, hereby renews and amends contract C14-2080-PW, dated 10/03/13, by and
between Okaloosa County, Florida, (hereinafter the “County”) and HATCH MOTT
MACDONALD FLORIDA, LLC. (hereinafter the “Contractor™).
WHEREAS, on 10/03/13, the County and Contractor entered into a contract, C14-2080-
PW, which provides ENGINEERING CONSULTANT SERVICES; and
WHEREAS, the initial term of C14-2080-PW shall expire on 09/30/16, however the
contract provides for up to THREE 1 YEAR renewals; and
WHEREAS, the parties desire to amend the Contract to include language in the Contract
pertaining to Public Records as has recently been amended by the Florida Legislature in the 2016
Laws of Florida chapter 20.
NOW THEREFORE, in consideration of the mutual covenants herein and other good and
valuable consideration, the parties hereby agree to renew and amend C1 4-2080-PW as follows:
1. C14-2080-PW is hereby renewed for an additional term. The contract renewal period shall
begin 10/01/16 and will expire 09/30/17.
2. C14-2080-PW is hereby amended to include the following additional provision:
Public Records
[F THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT
DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL 32536
PHONE: (850) 689-5977 riskinfo@co.okaloosa.fl.us.
Contractor must comply with the public records laws, Florida Statute chapter 119, specifically
Contractor must:
a. Keep and maintain public records required by the County to perform the service.
b. Upon request from the County’s custodian of public records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in chapter 119 Florid
Statutes or as otherwise provided by law.
¢. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of
the contract term and following completion of the contract if the contractor does not
transfer the records to the County.
d. Upon completion of the contract, transfer, at no cost, to the County all public records in
3.
possession of the contractor or keep and maintain public records required by the County to
perform the service. Ifthe contractor transfers all public records to the public agency upon
completion of the contract, the contractor shall destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the
contractor shall meet all applicable requirements for retaining the public records. All
records stored electronically must be provided to the public agency, upon the request from
the public agency’s custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
All other provisions of the Contract shall remain in full force and effect through the
duration of the renewal.
IN WITNESS WHEREOF, the parties hereto have executed this renewal and amendment as
of the day and year first written,
HATCH MOTT MACDONALD
FLORIDA, LLC
By; David D. Skipper, P.E., Vice President
Date: May 24,2016
ATTEST: 4“ d LQZé
Witness
Codin O
Witness U
i,
OKALOOSA COUNTY, FLORIDA
Charles K. Windes, Jr., Chairman
Date:
ATTEST:
J.D. Peacock, II, Clerk of Courts
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