Okaloosa County School Board — Regular Meeting, June 25, 2018 — reading text

Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Food Service Funds Recommended Action : Motion to approve the renewal of the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL. Public Content Request approval to renew the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL, based on the fixed meal rate of $3.189, which will be paid with Federal Funds. This is the third year annual renewal. The contract period is effective July 1, 2018 through June 30, 2019. Copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 2018-2019 Food Service Renewal Contract.pdf (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.17 ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport to Cox Communications Gulf Coast, LLC. Public Content Request approval of the committee's recommendation to award ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport to Cox Communications Gulf Coast, LLC based on fixed pricing. Funds will be paid from General Funds from individual cost centers. The contract is effective July 1, 2018 through June 30, 2019. A copy of the award tabulation is attached. For additional information, please contact Eric Mitchell, Director, MIS/Instructional Technology at (850) 689-7153. File Attachments ITB 18-17_TAB.PDF (759 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.18 ITB 18-20 Locksmith Services, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the committee's recommendation  to award ITB 18-20 Locksmith Services to A to Z Lock and Safe, based on fixed pricing. Public Content Request approval of the committee's recommendation to award ITB 18-20 Locksmith Services to A to Z Lock and Safe, based on fixed pricing. The contract will be used on an as needed basis and funding will be paid from District Funds. The contract is effective July 1, 2018 through June 30, 2022 and a copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB 18-20 TAB.PDF (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Mohawk Resources LTD, presented by  Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,461.95 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the purchase of equipment from Mohawk Resources LTD in the amount of $29,461.95 for Okaloosa Applied Technical Center. Public Content Request approval for Okaloosa Applied Technical Center to purchase equipment in the amount of $29,461.95 from Mohawk Resources LTD. The purchase is made through NJPA Contract #061015-MRL. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Applied Technical Center at (850) 833-3500. File Attachments MOHAWK RESOURCES LTD'.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.20 Tag-On Bid Purchase Over $25,000: Polar King, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $99,874.56 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment from Polar King in the amount of $99,874.56. Public Content Request approval to purchase coolers and freezers for Baker School and Longwood Elementary School in the amount of $99,874.56 ($49,937.28 per school). Purchases will be made through a previously approved tag-on bid with Brevard County, Bid #14-B-113 Walk-In Cooler/Freezer. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments POLAR KING QUOTES.pdf (274 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.21 Tag-On Bid: ITB 18- B-071-NC Bus