Okaloosa County School Board — Regular Meeting, June 25, 2018

Monday, June 25, 2018 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Rev. Richard A. MacDonald Pledge of Allegiance led by Dewey Destin 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jun 25, 2018 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Personnel Appointments: Added item 6.4, Appointment of Principal, Destin Elementary School Consent Agenda: Added item 8.43, Request to advertise a public hearing for adoption of the 2018-2019 Code of Student Conduct (Elementary and Secondary), presented by Andy Johnson, Specialist, Student Intervention Services, Safe Schools, Athletics and Discipline, and recommended by the Superintendent for approval. Motion & Voting Motion to approve the Agenda as amended: Personnel Appointments: added item 6.4, Appointment of Principal, Destin Elementary School Consent Agenda: Added item 8.43, Request to advertise a public hearing for the adoption of the 2018-2019 Code of Student Conduct (Elementary and Secondary) Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 3. Recognitions Subject : 3.1 Recognition of Mr. Jeffrey Rink, Music Director, Northwest Florida Symphony Orchestra, presented by the Superintendent Meeting : Jun 25, 2018 - Regular Meeting Type : Recognition Public Content Mr. Rink will be presented with a Proclamation for his contribution to the students of the Okaloosa County School District. Appreciation of Mr. Jeffrey Rink Mr. Jeffrey Rink, Music Director, has served as the conductor of the Northwest Florida Symphony Orchestra since July 2007. During his tenure, students from our district have been invited each year to participate in programs such as KATS (Kids at the Symphony), Link Up with Carnegie Hall, 5th grade concerts, and other community outreach programs. Since 2008, nearly 100 youth from our district’s elementary, middle, and high schools have attended NFSO concerts via the Kids at the Symphony (KATS) program free of charge and as part of the experience enjoy an on-stage visit with the conductor. What an exciting opportunity for our children to see the scale of the orchestra and the inner workings of producing a musical performance! In 2012, the NFSO was the first to bring Carnegie Hall’s Link Up! Program to the region with a free year- long music curriculum and fun classroom activities that culminate in an interactive concert with the symphony at the Mattie Kelly Arts Center. Across each year, our elementary music educators use Carnegie’s curriculum to prepare their students to sing or play musical selections on a recorder with the orchestra at the spring Link Up performance. In the past six years, approximately 9,500 students have completed at least one of the following performances under Mr. Rink’s direction: Orchestra Sings, Orchestra Rocks, Orchestra Moves, or Orchestra Swings. It is a sight to see: an audience full of finely dressed elementary students poised and ready for Mr. Rink’s cue to begin singing or playing with the symphony. In addition to KATS and Link Up, Mr. Rink has continued the tradition of inviting fifth grade students to free annual concerts each spring. At these concerts, students have been treated to specialized youth oriented programming that allows each to experience the beauty and emotion of music. Mr. Rink, we wish to let you know how much we appreciate all you have done to support the music programs in our district and wanted to take a moment at this meeting to publicly thank you and wish you well in your next endeavors. Our students will miss your lively conducting skills, our teachers will miss your musical leadership, and our district will miss your presence in our musical programs. File Attachments Jeffrey Rink Proclamation 2018.pdf (106 KB) 3. Recognitions Subject : 3.2 Recognition of Niceville High School Students, State Champions in the Teen Public Service Announcement Competition, presented by the Superintendent Meeting : Jun 25, 2018 - Regular Meeting Type : Recognition Public Content The following are the Niceville High School student winners for their Public Service Announcement Video "Don't Trust Strangers", in the Florida Teen PSA Competition: Rachel Hyde Ian Lovin Joshua Hinners Erin Fisher Jorge Viera Michael Weas Christopher Kelton Teacher: William Legaretta 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jun 25, 2018 - Regular Meeting Type : Information 6. Administrative Personnel Appointments Subject : 6.1 Appointment of Assistant Principal II, Eglin Elementary School, recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Eglin Elementary School. Motion & Voting Motion to approve the appointment of Amy Vest to the position of Assistant Principal II, Eglin Elementary School. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 6. Administrative Personnel Appointments Subject : 6.2 Appointment of Assistant Principal II, Silver Sands  School, recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Silver Sands School. Motion & Voting Motion to approve the appointment of Suzy Bourgeois to the position of Assistant Principal II, Silver Sands School. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 6. Administrative Personnel Appointments Subject : 6.3 Appointment of Assistant Principal II, Richbourg School, recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Richbourg School. Motion & Voting Motion to approve the appointment of Vaneesa Harrington to the position of Assistant Principal II, Richbourg School. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 6. Administrative Personnel Appointments Subject : 6.4 Appointment of Principal, Destin Elementary School, recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Destin Elementary School. Motion & Voting Motion to approve the appointment of Joseph Jannazo to the position of Principal, Destin Elementary School. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of May 24 – June 6, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 25, 2018 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of May 24 - June 6, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 24 - June 6.pdf (24 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of May 24 – June 6, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 25, 2018 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 24 – June 6, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County May 24 - June 6.pdf (16 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of June 7, 2018; Minutes of the Regular Meeting of June 11, 2018, recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of June 7, 2018; Minutes of the Regular Meeting of June 11, 2018. File Attachments 6-7-2018 DRAFT Workshop.pdf (249 KB) 6-11-2018 DRAFT Meeting.pdf (260 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for cafeteria tables in the amount of $10,000.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for cafeteria tables in the amount of $10,000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for cafeteria tables in the amount of $10,000.00. The remaining cost in the amount of $8,047.80 will be paid by the Food Service Department: 5020.7600.0641.0082.3510. File Attachments Meigs - cafeteria tables.pdf (2,131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for revision of School Board Policy 01-06 Personal Appearance Before the Board, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 01-06 Personal Appearance Before the Board. Public Content A Public Hearing will be advertised to receive public input on the proposed revised School Board Policy 01-06 Personal Appearance Before the Board. The revisions to this policy set forth guidelines allowing an additional opportunity during a Regular Meeting for members of the public to address the School Board. File Attachments 01-06 Personal Appearance Before the Board 06-25-18.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for adoption of revised School Board Policy Chapter 4, Students, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of revised School Board Policy Chapter 4, Students. Public Content A public hearing will be advertised to receive public input on the proposed revised School Board Policy Chapter 4, Students. School Board Policy Chapter 4, Students, underwent a comprehensive rewrite to update current policies, implement legislative changes, update statutory references, change the text to amend statutory references, and make miscellaneous technical corrections. For additional information, please contact Teri Schroeder, Program Director of Student Services, 833-3108. File Attachments Chapter 4 - Students REDLINED 6-25-18.pdf (4,184 KB) SBPolicy Ch 4 Policy MIS Forms Referenced.pdf (501 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for adoption of revised School Board Policy 12-02 Transported Students, presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Recommended Action : Motion to approve request to advertise a Public Hearing for revised School Board Policy 12-02 Transported Students. Public Content A public hearing will be advertised to receive public input on the proposed revisions to School Board Policy 12-02 Transported Students. The revisions to the policy update policy and procedures for the transportation of eligible students enrolled in the school district. For additional information, please contact Jay McInnis, 833-3555. File Attachments 12-02 Transported Students 6-25-18.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.7 Budget Amendment #9 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $158,247.17 Budgeted : Yes Budget Source :  Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #9 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of May 2018: General Fund $110,333.85 Debt Service Funds 0.00 Capital Projects Funds 5,460.73 Other Special Revenue Funds - Federal 42,452.59 Other Special Revenue Funds - Food Service 0.00 Total - All Funds $158,247.17 File Attachments !BA 09 - May 2018.pdf (1,532 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.8 Monthly Financial Statement for May 2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2018. Public Content The financial statement for the month ending May 31, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials May 2018.pdf (720 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-25-18.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.10 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,775.49 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-06-25.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for May 2018, totaling $25,086,105.68; and Bank Transfers for May 2018, totaling $4,230,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,086,105.68 and Bank Transfers in the amount of $4,230,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2018, totaling $25,086,105.68; and Bank Transfers for May 2018, totaling $4,230,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 11 - MIS 3478 - Warrant Register - May 2018.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.12 Fiscal Year 2017 - 2018 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Approval Public Content The District currently owns 10,066 assets with an original value of $363.7 million and a current book value of $187.4 million as of June 12, 2018. The District is requesting Board Approval to remove 69 assets with a current book value of $10,637.00, reflecting an approximate .006% reduction in District assets. The assets will be removed effective June 30, 2018. As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," a complete physical inventory of all property shall be taken annually, compared to the property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2017-2018 Inventory Combined Items List.pdf (100 KB) Fiscal Year 2017-2018 Inventory Missing Items List.pdf (67 KB) Fiscal Year 2017-2018 Inventory Other Inventory Items List.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.13 Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2018-2019, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2018-2019. Public Content The School Board of Seminole County provides statistical and random sampling which allows for our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. The Florida Department of Education has contracted with The School Board of Seminole County to provide management services free of charge to all school districts in the state of Florida. There will be no cost for the Electronic Medicaid Administrative Claiming System (EMACS) Administrative Services for fiscal year 2018-2019. File Attachments Medicaid Claiming Agreement with Seminole County School District FY18-19.pdf (245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.14 Agreement between The School Board of Okaloosa County, Florida, and Heartland Payment Solutions, Inc., for Merchant Services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent), Procedural Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Approval Public Content This agreement will provide the District with merchant online payment services for school food service student lunch accounts, child care services, school internal funds and all other district-wide payment activities. The District School Food Service program has been utilizing the merchant online payment services of Heartland Payment Solutions, Inc. which interfaces with the MCS School Food Service tracking software, since 2014. Whereas, School Internal Funds has been utilizing the merchant online payment services of Online School Management Systems, Inc., since 2010. Utilizing one merchant for online payment services for all district-wide activity payments will provide a myriad of benefits to the parents and users of the service as well as the District. A few of the benefits are as follows: 1. Parents use one account to pay for School Food Service, Internal Funds, Childcare and all other districtwide student activities or fees. 2. Parents would only see items associated with their student(s). 3. Parents would be able to pay for items from multiple schools in one cart. 4. School Internal Funds accounts will update and receive funds nightly. 5. One Pay Program Option – Electronic check 6. Merchant will provide printed marketing material to schools upon request, shipped free. 7. One “item for sale” with options such as size, color, etc. 8. System will not allow someone to select and pay for an item if it is not available. 9. Upon purchase, system emails an invoice to purchaser. Proposed Fee Structure Comparison School Food Service Transaction Current Proposed Increase/ Amount Flat Rate 3.95% + $0.35 (Decrease) $20.00 $2.49 $1.14 $(1.35) $40.00 $2.49 $1.93 $(0.56) $60.00 $2.49 $2.72 $0.23 $80.00 $2.49 $3.51 $1.02 $100.00 $2.49 $4.30 $1.81 School Internal Funds Transaction Current Proposed Increase/ Amount 3.50% 3.95% (Decrease) $20.00 $0.70 $0.79 $0.09 $40.00 $1.40 $1.58 $0.18 $60.00 $2.10 $2.37 $0.27 $80.00 $2.80 $3.16 $0.36 $100.00 $3.50 $3.95 $0.45 The convenience fee is paid directly by the user/purchaser for the convenience of making payments online. The District does not generate any revenue nor incur any cost from the convenience fee transaction. Legal documents will be attached upon receipt (late backup). Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.15 School Readiness Provider Contract, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the School Readiness Provider Application for services beginning July 1, 2018 through June 30, 2019. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Contract. The School Board of Okaloosa County, Florida will receive funding from the Early Learning Coalition of Okaloosa & Walton Counties for Wright Elementary School. The Early Learning Coalition of Okaloosa & Walton Counties has developed the statewide School Readiness Provider Contract. The School Board of Okaloosa County, Florida, will begin the new contract year, July 1, 2018 through June 30, 2019 using this agreement. File Attachments 2018-2019 ELC School Readiness Contract.pdf (1,181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.16 Renewal of School Food Service Management Operations Contract for RFP 15-01, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Food Service Funds Recommended Action : Motion to approve the renewal of the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL. Public Content Request approval to renew the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL, based on the fixed meal rate of $3.189, which will be paid with Federal Funds. This is the third year annual renewal. The contract period is effective July 1, 2018 through June 30, 2019. Copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 2018-2019 Food Service Renewal Contract.pdf (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.17 ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport to Cox Communications Gulf Coast, LLC. Public Content Request approval of the committee's recommendation to award ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport to Cox Communications Gulf Coast, LLC based on fixed pricing. Funds will be paid from General Funds from individual cost centers. The contract is effective July 1, 2018 through June 30, 2019. A copy of the award tabulation is attached. For additional information, please contact Eric Mitchell, Director, MIS/Instructional Technology at (850) 689-7153. File Attachments ITB 18-17_TAB.PDF (759 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.18 ITB 18-20 Locksmith Services, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the committee's recommendation  to award ITB 18-20 Locksmith Services to A to Z Lock and Safe, based on fixed pricing. Public Content Request approval of the committee's recommendation to award ITB 18-20 Locksmith Services to A to Z Lock and Safe, based on fixed pricing. The contract will be used on an as needed basis and funding will be paid from District Funds. The contract is effective July 1, 2018 through June 30, 2022 and a copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB 18-20 TAB.PDF (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Mohawk Resources LTD, presented by  Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,461.95 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the purchase of equipment from Mohawk Resources LTD in the amount of $29,461.95 for Okaloosa Applied Technical Center. Public Content Request approval for Okaloosa Applied Technical Center to purchase equipment in the amount of $29,461.95 from Mohawk Resources LTD. The purchase is made through NJPA Contract #061015-MRL. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Applied Technical Center at (850) 833-3500. File Attachments MOHAWK RESOURCES LTD'.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.20 Tag-On Bid Purchase Over $25,000: Polar King, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $99,874.56 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment from Polar King in the amount of $99,874.56. Public Content Request approval to purchase coolers and freezers for Baker School and Longwood Elementary School in the amount of $99,874.56 ($49,937.28 per school). Purchases will be made through a previously approved tag-on bid with Brevard County, Bid #14-B-113 Walk-In Cooler/Freezer. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments POLAR KING QUOTES.pdf (274 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.21 Tag-On Bid: ITB 18- B-071-NC Bus Cameras, Accessories and Installation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action :  Motion to approve Tag-On Bid #18-B-071-NC Bus Cameras, Accessories and Installation. Public Content Request approval of Tag-On Bid #18-B-071 NC Bus Cameras, Accessories and Installation through School Board of Brevard County, based on fixed prices. Funds will be paid from General Funds. The bid is effective June 13, 2018 through June 12, 2021 and will be used on an as need basis. The vendor is Seon Systems Sales, Inc. and a copy of the bid tabulation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7303. File Attachments ITB 18-B-071-NC - Bus Cameras, Accessories & Installation.pdf (1,207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject :  8.22 Exempted Purchase Over $25,000: Remsco, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,800.00 Budgeted : Yes Budget Source : Capital Funds, Project 5337 Bruner - HVAC 3 Units Replace Recommended Action : Motion to approve the purchase of equipment from Remsco in the amount of $27,800 to replace an HVAC unit at Bruner Middle School. Public Content Request approval to purchase equipment from Remsco in the amount of $27,800 for the replacement of an HVAC unit at Bruner Middle School. The purchase is exempt through the current Factory Direct Wholesale Pricing Agreement with Remsco, which was School Board approved December 11, 2017. Funding will be paid from Capital Funds, Project 5337. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments REMSCO QUOTE.pdf (265 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.23 Exempted Purchase Over $25,000: Corwin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,262.80 Budgeted : Yes Budget Source : General Funds, Project 9116 District Leadership Grant Recommended Action : Motion to approve the purchase of Professional Development from Corwin in the amount of $63,262.80. Public Content Request approval of the purchase of Professional Development from Corwin in the amount of $63,262.80. Funds will be paid from General Funds, Project 9116 District Leadership Grant. The purchase is exempt through 6A-1.012(11)(a). Copies of the quote are attached. For additional information, please contact Cindy Gates, Director, Special Programs, School Principal Evaluations, Curriculum & Instruction at (850) 833-3118. File Attachments CORWIN QUOTE.pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.24 Service Agreement #19-02 Art Monet, Inc. d/b/a Abrakadoodle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funds will be paid by individual participating school/school day care Recommended Action :  Motion to approve Service Agreement #19-02 Art Monet, Inc. d/b/a Abrakadoodle. Public Content Request approval of Service Agreement #19-02 between Art Monet, Inc. d/b/a Abrakadoodle and The School Board of Okaloosa County, FL. This is a Global Use Service Agreement and can be used district wide on an as needed basis. The Provider will provide art classes to students in Kindergarten through grade 12 using art curriculum that exceeds the National Standards for Visual Arts Education. The Provider will also provide face painting to schools and day care programs at schools for their festivals and special events. The Provider will be paid $8.25 per student participating in the supplemental art program and $3.25 per student participating in face painting. Funds will be paid by individual participating school/school day care. The contract is effective July 1, 2018 through June 30, 2019. A copy of the Agreement is attached. For additional information please contact Jeff Palmer, Director, Elementary Curriculum at (850) 833-3240. File Attachments SA# 19-02.PDF (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.25 Service Agreement #19-04 Kenneth Rhodes, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,300.00 Budgeted : Yes Budget Source : Internal Funds, Style Marcher Band Recommended Action : Motion to approve Service Agreement #19-04 Kenneth Rhodes in the amount of $5,300. Public Content Request approval of Service Agreement #19-04 between Kenneth Rhodes and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School. The Provider will provide Band/ Percussion Clinician services to members of the marching band, concert bands and indoor winter percussion ensemble. For Clinician fees the Provider will be paid $25.00 per hour for up to twelve (12) months, for a total of $4,800.00. For Choreography/Music arranging that has been approved by the Director of Bands, the Provider will be paid $25.00 per hour, not to exceed $500.00. The total contract amount not to exceed for all services is $5,300.00. Funds will be paid from Internal Funds, Style Marcher Band. The contract is effective July 1, 2018 through June 30, 2019. A copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3314. File Attachments SA# 19-04.PDF (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.26 Service Agreement #19-05 Brice Milton, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,100.00 Budgeted : Yes Budget Source : Internal Funds, Style Marcher Band Recommended Action : Motion to approve Service Agreement #19-05 Brice Milton in the amount of $10,100. Public Content Request approval of Service Agreement #19-05 between Brice Milton and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School. The Provider will be paid $500.00 per month for up to twelve (12) months, for a total of $9.600.00 in Clinician fees. For Choreography/Music arranging that has been approved by the Director of Bands, the Provider will be paid $25.00 per hour, not to exceed $500.00. The total contract amount not to exceed for all services is $10.100.00. Funds will be paid from Internal Funds, Style Marcher Band. The contract is effective July 1, 2018 through June 30, 2019. A copy of the agreement is attached. for additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 19-05.PDF (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.27 Service Agreement #19-06 Tyler Easterling, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,700.00 Budgeted : Yes Budget Source : Internal Funds, Style Marcher Band Recommended Action : Motion to approve Service Agreement #19-06 Tyler Easterling in the amount of $7,700. Public Content Request approval of Service Agreement #19-06 between Tyler Easterling and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School. The Provider will be paid $600.00 per month for up to twelve (12) months, for a total of $7,200.00 for Clinician fees. For Choreography/Music arranging approved by the Director of Bands the Provider will be paid $25.00 per hour, not to exceed $500.00. The total contract amount not to exceed for all services is $7,700.00. Funds will be paid from Internal Funds, Style Marcher Band. The contract is effective July 1, 2018 through June 30, 2019. A copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 19-06.PDF (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.28 Modification of Brokerage Services Agreement with FBMC Benefits Management, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Recommended Action : Motion to Approve Contract Modification Agreement with FBMC Benefits Management Public Content This document modifies the original agreement (attached) entered into with FBMC Benefits Management in August of 2017, for brokerage services related to Okaloosa County School District's employee benefits program. The modification clarifies FBMC's role in the procurement of employee benefits and allows them to issue solicitations and conduct negotiations with potential carriers on behalf of the District. The Benefits Oversight Group will continue to review and approve any carrier submissions recommended for consideration by FBMC. Attachments include: • Contract Modification Agreement • Agreement Between the School Board of Okaloosa County, Florida and FBMC Benefits Management, Inc. (for reference only) File Attachments 2018 Contract Modification - Okaloosa - 201806.pdf (1,585 KB) Agreement for Brokerage Services - FBMC.pdf (318 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.29 Renewal of Florida School Boards Insurance Trust Membership and Property & Casualty Insurance Program, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Dollar Amount : $3,622,188.00 Budgeted : Yes Recommended Action : Motion to approve renewal of FSBIT membership and Property & Casualty Insurance Program. Public Content The attached renewal exhibit shows the premiums and fees payable for the 2018-19 property and casualty insurance program and includes a comparison to the 2017-18 premiums and fees. FSBIT members voted to change the contribution/premium allocation model beginning with this renewal cycle and a comparison between the old and new pricing models is also displayed. This change was made in order to reduce the volatility of member contributions due to changes in loss experience and to more equitably distribute costs based on exposure. Please recall that, in addition to the individual policy premiums, the Property Loss Fund and Casualty Loss Fund contributions are also shown as separate line items and represent the the District's actuarily determined probable losses for the coming year. For additional information please contact Russ Frakes, 833-3190. File Attachments 2018 FSBIT Renewal Pricing Sheet - Okaloosa.pdf (25 KB) FSBIT Coverage Summary - 2018-19.pdf (586 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.30 Sale and Disposal of F.I.S.H. Parcel 65, presented by Bill Smith, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Recommended Action : Motion to approve Resolution 18-03 authorizing the sale and disposal of F.I.S.H. Parcel 65 located in Baker, Florida; the contract for sale to the Baker Water System, Inc., and authorizing the closing transaction. Public Content At the June 11, 2018 Regular Meeting, the School Board approved Resolution 18-02 which surplused F.I.S.H. Parcel 65 located in Baker, and authorized the FDOE Spot Survey for surplus and disposal purposes. Resolution 18-02 directed the Superintendent to bring to the Board the recommendation for sale and disposal of subject property a sale and purchase contract has been negotiated with the Baker Water System, Inc. to purchase the subject property, pending approval of the School Board. File Attachments Contract for Purchase.pdf (1,143 KB) Resolution 18-03 with contract as exhibit.pdf (2,248 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.31 Contract Agreement between Panhandle Area Educational Consortium and The School Board of Okaloosa County, presented by Christy Corbin, Assistant Principal, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Contract Agreement between Panhandle Area Educational Consortium and The School Board of Okaloosa County,  effective July 1, 2018 through June 30, 2019. Public Content After negotiations with Panhandle Area Educational Consortium (PAEC) and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Florida Virtual School services to Okaloosa County public school students who meet the requirements of the program. This is an approved vendor by DOE to provide virtual services. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved state vendor for grades K-12.We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for the 2018-2019 school year. For additional information, please contact Christy Corbin, 689-2043. File Attachments Panhandle Area Education Consortium Contract Agreement - 2018-2019.pdf (385 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.32 Virtual Instruction on Provider Agreement between Edgenuity, Inc. and the School Board of Okaloosa County, Florida presented by Christy Corbin, Assistant Principal, Okaloosa On-Line and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Virtual Instruction on Provider Agreement between Edgenuity, Inc. and the School Board of Okaloosa County, Florida, effective July 1, 2018 through June 30, 2019. Public Content After negotiations with Edgenuity personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Edgenuity services to Okaloosa County public school students who meet the requirements of the program. This is an approved vendor by DOE to provide virtual services. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved state vendor for grades 6-12. We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for the 2018-2019 school year. For additional information, please contact Christy Corbin at 689-2043. File Attachments Edgenuity - Virtual Instruction Provider Agreement.pdf (6,272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.33 Agreement between the School Board of Okaloosa County and Calvert Education Services, LLC. for Online Educational Products, presented by Christy Corbin, Assistant Principal, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Agreement between the School Board of Okaloosa County and Calvert Education Services, LLC. for Online Educational Products, effective July 1, 2018 through June 30, 2019. Public Content After negotiations with Calvert personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Calvert services to Okaloosa County public school students who meet the requirements of the program. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved vendor for grades K-5. We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for the 2018-2019 school year. For additional information, please contact Christy Corbin, 689-2043 File Attachments Calvert Education Partners Agreement.pdf (920 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.34 Contract between the School Board of Okaloosa County and K12 Florida, LLC. for FuelEd Online Educational Products, presented by Christy Corbin, Assistant  Principal, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Contract between the School Board of Okaloosa County and K12 Florida, LLC. for FuelEd Online Educational Products, effective July 1, 2018 through June 30, 2019. Public Content After negotiations with K12 Florida personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide K12 Florida services to Okaloosa County public school students who meet the requirements of the program. This is an approved vendor by DOE to provide virtual services. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved state vendor for grades K-12.We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for the 2018-2019 school year. For additional information, please contact Christy Corbin, 689-2043. File Attachments K12 Florida LLC.pdf (5,301 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.35 Exempted Purchase: PSA Healthcare, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Dollar Amount : $1,219,263.50 Budgeted : Yes Budget Source : General Funds, Projects 6004 Nursing Contract - Schools and Project 1084 Medicaid Reimbursement Recommended Action : Motion to approve the contract between the School Board of Okaloosa County, FL and Pediatric Services of America, Inc. d/b/a PSA Healthcare to provide nursing services at requested school sites during the 2018-2019 school year, based on fixed pricing. Public Content Request approval of the contract between the School Board of Okaloosa County, FL and Pediatric Services of America, Inc. d/b/a PSA Healthcare to provide nursing and healthcare services at school sites during the 2018-2019 school year based on a fixed pricing for an estimated total of $1,219,263.50. Funding will be paid from general funds, projects 6004 Nursing contract - Schools and project 1084 Medicaid Reimbursement. The contract is effective July 1, 2018 - July 31, 2019. These services are exempt under 6A-1.012(11)(a). For additional information, please contact Teri Schroeder, Program Director, Student Intervention Services at (850) 833-3108. File Attachments PSA 18_19 Contract.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.36 Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc. to provide  services to student placed with the Department of Juvenile Justice in Okaloosa County, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc. to provide services to students placed with the Department of Juvenile Justice in Okaloosa County, effective July 1, 2018. through June 30, 2019. Public Content The School Board entered into a Master Cooperative Agreement with the Florida Department of Juvenile Justice effective July 1, 2017, to provide educational services to children and youth placed in Department of Juvenile Justice settings in Okaloosa County. Pursuant to Section 1003.52, F.S. and the Master Cooperative Agreement, the School Board may sub-contract with a private provider for the provision of the educational programs for these youth. The District proposes to contract with Okaloosa Academy, Inc. to provide education alternative programs and training for students who are residents, or who become residents, of DJJ Facilities. The term of this contract will be July 1, 2018 - June 30, 2019. For additional information, please contact Teri Schroeder at 833-3108. File Attachments 2018-2019 Okaloosa DJJ Contract - Word Version.pdf (352 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.37 Memorandum of Understanding between the School Board of Okaloosa County, Okaloosa Academy, Inc. and Home Builders Institute to provide services to students placed with the Department of Juvenile Justice in Okaloosa County, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County, Okaloosa Academy and Home Builders Institute to provide vocational training curriculum to students placed with the Department of Juvenile Justice in Okaloosa County, effective June 25, 2018 - March 31, 2020. Public Content The School Board, through a contract with Okaloosa Academy, provides educational services to students placed with the Department of Juvenile Justice in Okaloosa County. Home Builders Institute (HBI) contracts with the Florida Department of Juvenile Justice (DJJ) to provide vocational training curriculum, specifically PACT, to students placed with the Department of Juvenile Justice. This Memorandum of Understanding will be used in conducting services consistent with HBI's contract with the Florida DJJ and the School Board's contract with Okaloosa Academy to provide vocational training curriculum to students at the Okaloosa Youth Academy. For additional information, please contact Teri Schroeder at 833-3108. File Attachments HBI Final.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.38 Cooperative Agreement between School Board of Okaloosa County and The Early Learning Coalition of the Emerald Coast for child care services provided to the Teenage Parent Program, presented by Teri Schroeder, Program Director Student Services, and recommended by Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Dollar Amount : $165,000.00 Budgeted : Yes Budget Source : Teenage Parent Parent Program Project Recommended Action : Motion to approve the Cooperative Agreement between the School Board of Okaloosa County and the Early Learning Coalition of the Emerald Coast for childcare services provided to the Teenage Parent Program, effective July 1, 2018 through June 30, 2019. Public Content The Early Learning Coalition of the Emerald Coast and the School Board of Okaloosa County mutually agree to cooperate in serving the pregnant adolescents and teen parents in the School District. Counseling services to pregnant and parenting students and child care placement services are provided through this agreement. Term of this contract is 7/1/2018 - 6/30/2019 The total amount should not exceed $165,000. Copy of agreement attached. For additional information, please contact Teri Schroeder at 833-3108. File Attachments Cooperative Agreement with Early Learning Coalition.pdf (217 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.39 Title I Part A Florida Department of Education Project Application for 2018 - 2019, presented by Amy Dale,  Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Dollar Amount : $5,874,000.00 Budgeted : Yes Budget Source : Title I Part A - Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application for Title I Part A. Public Content Title I Part A Florida Department of Education Project Application for the 2018-2019 school year. For additional information, please contact Amy Dale at 301-3008. File Attachments Title I Part A DOE 101 Budget Narrative FY 18-19.pdf (98 KB) DOE 100A - TITLE I PART A APPLICATION.pdf (108 KB) 2018 - 2019 PROG SPECIFIC ASSURANCES-06122018080421.pdf (209 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.40 Title I Part D: Subpart 2: Local Programs for Neglected and Delinquent Florida Department of Education Project Application for 2018 - 2019, presented by Amy Dale, Title I/Title IX Specialist, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Dollar Amount : $149,385.00 Budgeted : Yes Budget Source : Title I Part D - Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application For Title I Part D: Subpart 2: Local Programs for Neglected and Delinquent Public Content Title I Part D: Subpart 2: Local Programs for Neglected and Delinquent Florida Department of Education Project Application for the 2018-2019 school year. For additional information , please contact Amy Dale at 301-3008. File Attachments Title I Part D DOE 101 Budget Narrative FY 18-19.pdf (149 KB) DOE 100A -TITLE I PART D-06122018150514.pdf (42 KB) 2018-2019 PROG SPECIFIC ASS. TIPD-06122018150557.pdf (232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.41 District Instructional Leadership and Faculty Development Grant Application, presented by Cindy Gates, Director I Principal Evaluation, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Dollar Amount : $71,960.00 Budgeted : Yes Budget Source : Instructional Leadership & Faculty Development Grant Recommended Action : Motion to approve the District Instructional Leadership and Faculty Development Grant Application. Public Content This grant will provide professional development for Principals and other district administrators in instructional leadership positions. File Attachments Leadership Proposal for Okaloosa 2018-2019 Final.pdf (659 KB) Instructional Leadership and Faculty Development Grant 2019.pdf (531 KB) Leadership Grant 2019 Attachment 1.pdf (346 KB) Leadership Grant 100A.pdf (160 KB) Okaloosa FPLS Crosswalk 2018-19.pdf (459 KB) Leadership Project Performance Accountability Form 2019.pdf (251 KB) Budget Grant 2019.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.42 Request for Course Adoptions for the 2018-2019 School Year, presented by Melissa Bowell, Secondary Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the attached course adoptions for the 2018-2019 school year. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. For additional information, please contact Melissa Bowell, 833-4207. File Attachments 2018-19 REQUEST FOR COURSE ADOPTION ESE and Computer Science.pdf (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.43 Request to advertise a public hearing for adoption of the 2018-2019 Code of Student Conduct (Elementary and Secondary), presented by Andy Johnson, Specialist, Student Intervention Services, Safe Schools, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to authorize the advertisement of a public hearing for the adoption of the 2018-2019 Code of Student Conduct (Elementary and Secondary) Public Content Request permission to advertise a public hearing to receive public input and consider adoption of the 2018-2019 Code of Student Conduct (Elementary and Secondary) Changes to the Code of Student Conduct-Elementary and Secondary: • "Grounds for suspension and/or S.T.P" changed to "Serious Infractions"  • Within Serious Infractions sections added...alternative placement and/or expulsion coupled with a referral to mental health services identified by the school district pursuant to §1012.584(4),F.S. • Within "ZERO TOLERANCE GROUNDS FOR EXPULSION" added...and referred to mental health services identified by the school district pursuant to §1012.584(4),F.S. File Attachments 2018-19 Code of Student Conduct Elementary 6-25.pdf (430 KB) 2018-19 Code of Student Conduct Secondary 6-25.pdf (612 KB) 2018-19 Code of Student Conduct Elem.-Spanish.pdf (5,094 KB) 2018-19 Code of Student Conduct Sec.-Spanish.pdf (5,985 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting :  Jun 25, 2018 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). For more information, contact Marcus Chambers at 833-5801. File Attachments June 25, 2018 DROP Board Report.pdf (203 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.2 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. For more information, contact Marcus Chambers at 833-5801. File Attachments June 25, 2018 Instructional Board Report.pdf (112 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.3 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Marcus Chambers at 833-5801. File Attachments SeparationsJune25th2018.pdf (39 KB) Motion & Voting Motion to approve employment separations. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Marcus Chambers at 833-5801. File Attachments June 25, 2018 Transfer Board Report.pdf (126 KB) Motion & Voting Motion to approve employee transfers. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Suspension, presented by Marcus Chambers, Assistant  Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of one (1) day. Public Content Suspension of the following employee for one (1) day: EID# 119575 For more information, contact Marcus Chambers at 833-5801. Motion & Voting Motion to approve the suspension of employee for a period of one (1) day. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and  recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Amanda Bennett, Wright, 18.75 hours Roger Calton, Transportation, 30.00 hours Charles Cook, Custodial, 75.00 hours Shane Horton, Choctaw, 67.50 hours Walter Jasper, Custodial, 16.00 hours Michelle Vaden, Silver Sands, 7.50 hours For more information, contact Marcus Chambers at 833-5801. Motion & Voting Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lindsay Maxey at 833-5801. Motion & Voting Motion to approve leave without pay. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Administrative, Managerial, and Professional/ Technical personnel recommendations for school  year 2018-2019, presented by Marcus Chambers, Assistant Superintendent of Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Administrative, Managerial, and Professional/Technical personnel recommendations for the 2018-2019 school year. Public Content The Superintendent's recommendations for Administrative, Managerial, and Professional/Technical personnel for the school year 2018-2019. File Attachments Recommendations.pdf (14,291 KB) Motion & Voting Motion to approve the Administrative, Managerial, and Professional/Technical personnel recommendations for the 2018-2019 school year. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Jun 25, 2018 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jun 25, 2018 - Regular Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-104 for Security Camera System additions and DVR at Destin Elementary School, presented by Dustin Keith, Specialist, Seat Management and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Dollar Amount : $11,954.86 Budgeted : Yes Budget Source : School internal funds and Parent Teacher Organization (PTO) funds. Recommended Action : Motion to approve CACI Task Order No. 2-104 for Security Camera system additions and DVR at Destin Elementary School, in the amount of $11,954.86. Public Content Provide and install security camera system additions and DVR at Destin Elementary School. Motion & Voting Motion to approve CACI Task Order No. 2-104 for Security Camera system additions and DVR at Destin Elementary School, in the amount of $11,954.86. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 25, 2018 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to direct the School Board Attorney and the Superintendent to present a recommendation to the Board to improve the current system for handling public records requests and recommend better protocols and processes regarding the District’s review and response to public records requests. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White Not Present at Vote: Melissa Thrush 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 25, 2018 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Superintendent's Business Subject : 14.2 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Jun 25, 2018 - Regular Meeting Type : Information Public Content Out-of-State student trips requests approved by the Superintendent. File Attachments 6-25-2018 Student Trip Requests.pdf (882 KB) 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jun 25, 2018 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Hearing Subject : 16.1 Public Hearing for adoption of a new job description for Specialist, Safe Schools, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Recommended Action : Motion to approve a new job description for Specialist, Safe Schools. Public Content A Public Hearing will be held to receive public input and consider approval of a new job description for Specialist, Safe Schools. This job description has been developed in accordance with the new requirements created under the Marjory Stoneman Douglas Act (SB 7026) for all public school districts to obtain a Safe Schools Specialist. Below are several of the duties the Safe Schools Specialist would be responsible for under the new statute. 1. Supervision and oversight of all school safety and security policies and procedures. 2. Providing training and resources to students and school district staff in matters relating to youth mental health awarness and assistance and emergency procedures. 3. Serving as the school district liaison with local public safety agencies. 4. Conducting a school security risk assessment in accordance with state statute. Please contact Lindsay Maxey for additional information, 833-5801. File Attachments Specialist - Safe Schools.pdf (73 KB) Motion & Voting Motion to approve a new job description for Specialist, Safe Schools. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 16. Public Hearing Subject : 16.2 Public Hearing for adoption of a new job description for Program Director, Human Resources, presented by Marcus Chambers, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Recommended Action :  Motion to approve the adoption of a new new job description for Program Director, Human Resources. Public Content The goal of this job position is to oversee human resources issues to include administering systems and policies designed to attract, retain, recognize and compensate district personnel. Please contact Marcus Chambers for additional information, 833-5801. File Attachments Program Director - Human Resources.pdf (70 KB) Motion & Voting Motion to approve the adoption of a new new job description for Program Director, Human Resources. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 16. Public Hearing Subject : 16.3 Public Hearing for adoption of new School Board Policy 03-20 Physical Education Program, presented by Jeff Palmer, Elementary Director, Curriculum and Instruction and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Recommended Action : Motion to approve the adoption of new School Board Policy 03-20 Physical Education Program. Public Content In accordance with Sections 1003.453 and 1003.455 Florida Statutes, each district shall adopt a policy to provide for a physical education program in the School District that stresses physical fitness and encourages a healthy active lifestyle and to promote student health and wellness and the reduction of childhood obesity. Please contact Jeff Palmer for additional information, 833-4208. File Attachments 03-20 Physical Education Program - REDLINED.pdf (114 KB) Motion & Voting Motion to approve the adoption of new School Board Policy 03-20 Physical Education Program. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 16. Public Hearing Subject : 16.4 Public Hearing for adoption of revised School Board Policy 06-08 Complaints Relating to Employees, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Recommended Action : Motion to approve the adoption of revised School Board Policy 06-08 Complaints Relating to Employees. Public Content The proposed amendments to the current rule would provide policies and procedures for the handling of complaints of misconduct of District employees that do not fall under the School Board's policies and procedures for equity complaints. Please contact Lindsay Maxey, Specialist, Human Resources, for additional information: 833-5814. File Attachments 06-08 Complaints Relating to Employees redlined 02-02-18 CJM.pdf (143 KB) Motion & Voting Motion to approve the adoption of revised School Board Policy 06-08 Complaints Relating to Employees. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Jun 25, 2018 - Regular Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Jun 25, 2018 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on June 21, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Notice of Public Hearing - 6:15 p.m. Meeting : Jun 25, 2018 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on June 25, 2018, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of: • New Job Description for Specialist, Safe Schools • New Job Description for Program Director, Human Resources • New School Board Policy 03-20 Physical Education Program • Revised School Board Policy 06-08 Complaints Relating to Employees Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 18. Public Notices Subject : 18.3 Public Notice Meeting : Jun 25, 2018 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.