Okaloosa County School Board — Regular Meeting, June 25, 2018 — reading text

an approximate .006% reduction in District assets. The assets will be removed effective June 30, 2018. As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," a complete physical inventory of all property shall be taken annually, compared to the property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2017-2018 Inventory Combined Items List.pdf (100 KB) Fiscal Year 2017-2018 Inventory Missing Items List.pdf (67 KB) Fiscal Year 2017-2018 Inventory Other Inventory Items List.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.13 Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2018-2019, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2018-2019. Public Content The School Board of Seminole County provides statistical and random sampling which allows for our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. The Florida Department of Education has contracted with The School Board of Seminole County to provide management services free of charge to all school districts in the state of Florida. There will be no cost for the Electronic Medicaid Administrative Claiming System (EMACS) Administrative Services for fiscal year 2018-2019. File Attachments Medicaid Claiming Agreement with Seminole County School District FY18-19.pdf (245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.14 Agreement between The School Board of Okaloosa County, Florida, and Heartland Payment Solutions, Inc., for Merchant Services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent), Procedural Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Approval Public Content This agreement will provide the District with merchant online payment services for school food service student lunch accounts, child care services, school internal funds and all other district-wide payment activities. The District School Food Service program has been utilizing the merchant online payment services of Heartland Payment Solutions, Inc. which interfaces with the MCS School Food Service tracking software, since 2014. Whereas, School Internal Funds has been utilizing the merchant online payment services of Online School Management Systems, Inc., since 2010. Utilizing one merchant for online payment services for all district-wide activity payments will provide a myriad of benefits to the parents and users of the service as well as the District. A few of the benefits are as follows: 1. Parents use one account to pay for School Food Service, Internal Funds, Childcare and all other districtwide student activities or fees. 2. Parents would only see items associated with their student(s). 3. Parents would be able to pay for items from multiple schools in one cart. 4. School Internal Funds accounts will update and receive funds nightly. 5. One Pay Program Option – Electronic check 6. Merchant will provide printed marketing material to schools upon request, shipped free. 7. One “item for sale” with options such as size, color, etc. 8. System will not allow someone to select and pay for an item if it is not available. 9. Upon purchase, system emails an invoice to purchaser. Proposed Fee Structure Comparison School Food Service Transaction Current Proposed Increase/ Amount Flat Rate 3.95% + $0.35 (Decrease) $20.00 $2.49 $1.14 $(1.35) $40.00 $2.49 $1.93 $(0.56) $60.00 $2.49 $2.72 $0.23 $80.00 $2.49 $3.51 $1.02 $100.00 $2.49 $4.30 $1.81 School Internal Funds Transaction Current Proposed Increase/ Amount 3.50% 3.95% (Decrease) $20.00 $0.70 $0.79 $0.09 $40.00 $1.40 $1.58 $0.18 $60.00 $2.10 $2.37 $0.27 $80.00 $2.80 $3.16 $0.36 $100.00 $3.50 $3.95 $0.45 The convenience fee is paid directly by the user/purchaser for the convenience of making payments online. The District does not generate any revenue nor incur any cost from the convenience fee transaction. Legal documents will be attached upon receipt (late backup). Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.15 School Readiness Provider Contract, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the School Readiness Provider Application for services beginning July 1, 2018 through June 30, 2019. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Contract. The School Board of Okaloosa County, Florida will receive funding from the Early Learning Coalition of Okaloosa & Walton Counties for Wright Elementary School. The Early Learning Coalition of Okaloosa & Walton Counties has developed the statewide School Readiness Provider Contract. The School Board of Okaloosa County, Florida, will begin the new contract year, July 1, 2018 through June 30, 2019 using this agreement. File Attachments 2018-2019 ELC School Readiness Contract.pdf (1,181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.16 Renewal of School Food Service Management Operations Contract for RFP 15-01, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 25, 2018 - Regular Meeting Type : Action (Consent) Preferred Date :