Okaloosa County School Board — Workshop Meeting, February 18, 2016 — reading text

Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 22, 2016 Absolute Date : Feb 22, 2016 Fiscal Impact : Yes Dollar Amount : $8,846.00 Budget Source : Donations Recommended Action : Motion to approve acceptance of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2016-02-22.pdf (225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Payroll Warrant Register and Accounts Payable Warrant Register for January 2016, totaling $14,833,481.55; and Bank Transfers for January 2016, totaling $43,185,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $14,833,481.55 and Bank Transfers in the amount of $43,185,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2016, totaling $14,833,481.55; and Bank Transfers for January 2016, totaling $43,185,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register January 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of  $16,443.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,443.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $16,443.00 to Charter Schools and AMIKids- Emerald Coast. Public Content The District received its second Voucher for Impact Aid Section 8003 Payments dated January 29, 2016, in the amount of $559,977.21 for the 2016 Claiming Year (Claim Filed January 2015). The charter schools and AMIKids - Emerald Coast have made a request to receive Federal Impact Aid Funds for eligible students attending their schools during the 2016 claiming year. The calculation for the 2016 claiming year is based on the number of eligible student cards submitted during the 2014-2015 school year. The payments to these schools are as follows: • Okaloosa Academy - $867.00 • NWFSC Collegiate High School - $3,167.00 • Liza Jackson Preparatory School - $12,370.00 • AMIKids - Emerald Coast - $39.00 File Attachments Agenda - Fed Impact Aid 2016 Pmt 2 02222016.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Application for Impact Aid under P.L. 81-874 for the 2015-2016 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for Approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 22, 2016 Absolute Date : Feb 22, 2016 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2015-2016 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Mary Beth Jackson as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit School Internal Funds for year ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 22, 2016 Absolute Date : Feb 22, 2016 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9005-9015-9015 Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit the School Internal Funds for year ended June 30, 2016. Public Content The School Board of Okaloosa County, Florida requests to extend, for one additional year, the contract with the auditing firm of Carr, Riggs & Ingram, L.L.C., to perform the School Internal Funds, Financial Statement and Supplementary Information. A motion to engage the professional auditing services of Carr, Riggs, & Ingram, L.L.C., for Fiscal Year Ending June 30, 2016 is requested. The fee remains at $70,000, consistent with the previous years, and will be delivered to the School Board no later than November 20, 2016. File Attachments OCDSB - 2016 Internal Funds Audit - Engagement Letter.pdf (4,706 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Multi-Year Purchase: IXL Learning, presented by Vince Windam, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : Yes Budget Source : General Funding Recommended Action : Motion to approve the multi- year purchase from IXL Learning in the amount of $9,600. Public Content Request approval for Baker School to purchase a three (3) year subscription for site licenses from IXL Learning for a total cost of $9,600 that will be paid over a three (3) year period, effective February 9, 2016 through February 8, 2019. Funding will be paid from General Funds. This is a multi- year purchase under School