Okaloosa County School Board — Workshop Meeting, February 18, 2016

Thursday, February 18, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. Moment of Silence Pledge of Allegiance led by Dewey Destin 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 18, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 18, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Committee and Staff Reports 6.3 Report on School Grades and State Ranking; added as Consent 7.27 Suspension of Employee; added as Information Technology Seat Management Contract 10.1 IT Seat Management Outsourcing Agreement, Contract Modification, Change Order No. 3 between the School Board of Okaloosa County and CACI NSS, Inc., f/ k/a L-3 NSS; added as Information Technology Seat Management Contract 10.2 IT Seat Management Outsourcing Agreement, Contract Modification, Change Order No. 3 between the School Board of Okaloosa County and CACI NSS, Inc. 3. Recognitions Subject :  3.1 Recognition of Mary Oglesby and Mykala McCranie, Baker School, FHSAA State Champion Weight Lifters, presented by the Superintendent Meeting : Feb 18, 2016 - Workshop Meeting Type : Recognition Public Content These Baker School students earned state championships in the FHSAA State Competition: Mary Oglesby - State Champion in the 183 Classification. Mykala McCranie - State Champion in the Unlimited Classification 4. Visitors Subject : 4.1 Eric Bartlett - School Starting Times Meeting : Feb 18, 2016 - Workshop Meeting Type : Information File Attachments Bartlett - Request to Speak at Board Meeting.pdf (35 KB) 4. Visitors Subject : 4.2 The Honorable Terry Ketchel - Restorative Justice (Workshop Only) Meeting : Feb 18, 2016 - Workshop Meeting Type : Information Public Content Judge Ketchel would like to address the Board during the Workshop regarding Restorative Justice. File Attachments School Justice Partnership Initiative.pptx (272 KB) 4. Visitors Subject : 4.3 Julie McNabb, CEO, Horizons of Okaloosa County, Inc. - Presentation of the addition of the Impact 100 Aquatic Center and Destin Charity Wine Auction Foundation Education Center to their facility currently leased from the School Board Meeting : Feb 18, 2016 - Workshop Meeting Type : Presentation Public Content Horizons of Okaloosa County, Inc. currently leases the School Board property located at 343 Holmes Boulevard, Fort Walton Beach, adjacent to the Silver Sands School property. They are proposing to improve the current facility by the addition of the an aquatic center and education center. Julia McNabb, Chief Executive Officer for Horizons, will present an overview of the project. The overview will provide a brief statement of their mission, their current operation and an outline of the new project. Additionally, the overview will include discussion of the funding and what they hope to accomplish in terms of the addition of the Impact 100 Aquatic Center and Destin Charity Wine Auction Foundation Education Center. File Attachments Horizons ARC Aquatic Center School Board Presentation 2-22-16 agenda.pdf (1,210 KB) Horizons ARC signed letter Aquatic Center 2-22-16 agenda.pdf (92 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Athletic Director, Niceville High School, recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Athletic  Director, Niceville High School. Public Content This position is effective 7/1/2016. 5. Personnel Appointments Subject : 5.2 Appointment of Principal, Shoal River Middle School, recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Shoal River Middle School. 5. Personnel Appointments Subject : 5.3 Appointment of Assistant Principal II, Shalimar Elementary School, recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Shalimar Elementary School. 5. Personnel Appointments Subject : 5.4 Appointment of Assistant Principal II, Bruner Middle School, recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant  Principal II, Bruner Middle School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of January 21 - February 3, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 18, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of January 21 - February 3, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 21 - Feb 3.pdf (16 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of January 21 - February 3, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 18, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 21 - February 3, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 21 - Feb 3.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Report on School Grades and State Ranking, presented by Joe Peterson, Program Director, MIS (Regular Meeting Only) Meeting : Feb 18, 2016 - Workshop Meeting Type : Information File Attachments District Ranking - by percentage.pptx (434 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of February 4, 2016; Minutes of the Workshop Meeting of February 4, 2016; Minutes of the Regular Meeting of February 8, 2016, recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of February 4, 2016; Minutes of the Workshop Meeting of February 4, 2016; Minutes of the Regular Meeting of February 8, 2016. File Attachments 2-4-2016 Workshop DRAFT.pdf (155 KB) 2-8-2016 Meeting DRAFT.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Bob Sikes Elementary School for asbestos abatement associated with removal of floor tile and replacement of floor tile in the amount of $14,827.20, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,827.20 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4  School Board Member Capital Outlay Funds to Bob Sikes Elementary School for asbestos abatement associated with removal of floor tile and replacement of floor tile in the amount of $14,827.20. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Bob Sikes Elementary School for asbestos abatement associated with removal of floor tile and replacement of floor tile in the amount of $14,827.20. File Attachments Bob Sikes ES Flooring Quote.pdf (937 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Renaming of Southside Center to Southside Primary School, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the renaming of Southside Center to Southside Primary School. File Attachments Southside name change.pdf (107 KB) Southside SAC Minutes.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Addition of the Impact 100 Aquatic Center and Destin Charity Wine Auction Foundation Education Center to the current Horizon's of Okaloosa County facility, presented by Steve Bolton, Director, Facilities, Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Horizon's of Okaloosa County proposed facility improvement project in accordance with School Board terms and conditions. Public Content Horizons of Okaloosa County, Inc. currently leases the School Board property located at 343 Holmes Boulevard, Fort Walton Beach, adjacent to the Silver Sands School property. They are proposing to improve the current facility by the addition of the an aquatic center and education center. Julia McNabb, Chief Executive Officer for Horizons, has provided an overview of the proposed project construction and funding. File Attachments Horizons ARC signed letter Aquatic Center 2-22-16 agenda.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #5 - Fiscal Year 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,758,872.94 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2015-2016. Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accrurately reflect revenues, and increases or decreases in appropriations to more accurantly reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendment properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2016: General Fund $1,743,974.54 Debt Service Funds 0.00 Capital Projects Funds 5,330.94 Other Special Revenue Funds - Federal 9,252.46 Other Special Revenue Funds - Food Service 315.00 Total - All Funds $1,758,872.94 File Attachments !BA 05 - Jan 2016.pdf (1,661 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for January 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2016. Public Content The financial statement for the month ending January 31, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2016-01.pdf (566 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $22,579.52 Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Agenda - Baker Board Bill 2-17-16.pdf (523 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, Presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 22, 2016 Absolute Date : Feb 22, 2016 Fiscal Impact : Yes Dollar Amount : $8,846.00 Budget Source : Donations Recommended Action : Motion to approve acceptance of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2016-02-22.pdf (225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Payroll Warrant Register and Accounts Payable Warrant Register for January 2016, totaling $14,833,481.55; and Bank Transfers for January 2016, totaling $43,185,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $14,833,481.55 and Bank Transfers in the amount of $43,185,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2016, totaling $14,833,481.55; and Bank Transfers for January 2016, totaling $43,185,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register January 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of  $16,443.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,443.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $16,443.00 to Charter Schools and AMIKids- Emerald Coast. Public Content The District received its second Voucher for Impact Aid Section 8003 Payments dated January 29, 2016, in the amount of $559,977.21 for the 2016 Claiming Year (Claim Filed January 2015). The charter schools and AMIKids - Emerald Coast have made a request to receive Federal Impact Aid Funds for eligible students attending their schools during the 2016 claiming year. The calculation for the 2016 claiming year is based on the number of eligible student cards submitted during the 2014-2015 school year. The payments to these schools are as follows: • Okaloosa Academy - $867.00 • NWFSC Collegiate High School - $3,167.00 • Liza Jackson Preparatory School - $12,370.00 • AMIKids - Emerald Coast - $39.00 File Attachments Agenda - Fed Impact Aid 2016 Pmt 2 02222016.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Application for Impact Aid under P.L. 81-874 for the 2015-2016 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for Approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 22, 2016 Absolute Date : Feb 22, 2016 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2015-2016 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Mary Beth Jackson as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit School Internal Funds for year ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 22, 2016 Absolute Date : Feb 22, 2016 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9005-9015-9015 Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit the School Internal Funds for year ended June 30, 2016. Public Content The School Board of Okaloosa County, Florida requests to extend, for one additional year, the contract with the auditing firm of Carr, Riggs & Ingram, L.L.C., to perform the School Internal Funds, Financial Statement and Supplementary Information. A motion to engage the professional auditing services of Carr, Riggs, & Ingram, L.L.C., for Fiscal Year Ending June 30, 2016 is requested. The fee remains at $70,000, consistent with the previous years, and will be delivered to the School Board no later than November 20, 2016. File Attachments OCDSB - 2016 Internal Funds Audit - Engagement Letter.pdf (4,706 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Multi-Year Purchase: IXL Learning, presented by Vince Windam, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : Yes Budget Source : General Funding Recommended Action : Motion to approve the multi- year purchase from IXL Learning in the amount of $9,600. Public Content Request approval for Baker School to purchase a three (3) year subscription for site licenses from IXL Learning for a total cost of $9,600 that will be paid over a three (3) year period, effective February 9, 2016 through February 8, 2019. Funding will be paid from General Funds. This is a multi- year purchase under School Board Policy 2-17 (A)(4) and is also exempt under 6A-1.012(11)(b) and a copy of the quote is attached. For additional information, please contact Mike Martello, Principal, Baker School at (850) 689-7279. File Attachments IXL QUOTE.pdf (314 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase Over $25,000: Wright Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,417.32 Budgeted : Yes Budget Source : Capital Outlay Board Member Funds Appropriation and Internal Funds, Football Recommended Action : Motion to approve the purchase of weight room equipment from Wright Equipment in the amount of $34,417.32. Public Content Request approval for Choctawhatchee High School to purchase weight room equipment in the amount of $34,417.32 from Wright Equipment. Funds will be paid from a combination of Capital Outlay Board Member Funds Appropriation and Internal Funds, Football. This purchase is exempt through 6A-1.012(6) and made through a tag-on bid with Walker County, Alabama, Dora High School Weight Room Equipment (Bid Documents On File). A copy of the quote is attached. For additional information, please contact Greg Thomas, Athletic Director, Choctawhatchee High School at (850) 833-3614. File Attachments WRIGHT EQUIPMENT.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: Fuelmaster Fuel Management System- Syntech Systems, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,468.20 Budgeted : Yes Budget Source : General Funds, Project 2093 Fuel System Repairs Recommended Action : Motion to approve the purchase of the Fuelmaster Fuel Management System- Syntech Systems, Inc. in the amount of $34,468.20 with installation costs of $7,000, for a grand total cost of $41,468.20. Public Content Motion to approve the purchase of the Fuelmaster Fuel Management System-Syntech Systems, Inc. in the amount of $34,468.20 with installation costs of $7,000, for a grand total cost of $41,468.20. This purchase is made through the NJPA National COOP (Contract Documents on File) and is exempt through 6A-1.012(6). A copy of the documentation is attached. Funding will be paid from General Funds, Project 2093 Fuel System Repairs. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments FUELMASTER FUEL MANAGEMENT SYSTEM.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 ITB 16-05 Window Replacement Bid for Niceville High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 5367 Niceville HS - Windows Recommended Action : Motion to approve the committee's recommendation to award ITB 16-05 Window Replacement Bid for Niceville High School to D.L. Curtis in the amount of $78,729. Public Content Request approval of the committee's recommendation to award ITB 16-05 Window Replacement Bid for Niceville High School to D.L. Curtis in the amount of $78,729. Funding will be paid from Capital Funds, Project 5367 Niceville HS - Windows. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance at (850) 689-7159. File Attachments ITB_16-05.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Amendment to Service Agreement #16-69 Comprehensive Therapy Consultants, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Amendment to Service Agreement #16-69 between Comprehensive Therapy Consultants and The School Board of Okaloosa County, FL. Public Content Request approval of the Amendment to Service Agreement #16-69 between Comprehensive Therapy Consultants and The School Board of Okaloosa County, FL. Details of the changes to the original Service Agreement are outlined in the attached addendum. Also attached is a copy of the original Service Agreement. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments AMENDMEN TO SA# 16-69.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Service Agreement #16-87 Career Staff Unlimited, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superinendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,110.00 Budgeted : Yes Budget Source : General Funds, Project 3008 School Instructor Contracts- District Funding Recommended Action : Motion to approve Service Agreement #16-87 between Career Staff Unlimited, Inc. and The School Board of  Okaloosa County, FL to provide Speech and Language Therapy Services in the amount of $31,111. Public Content Request approval of Service Agreement #16-87 between Career Staff Unlimited, Inc. and The School Board of Okaloosa County, FL to provide Speech and Language Therapy Services as detailed in the attached Agreement. The Provider will be paid $61.00 per hour for up to 510 hours, for a total contract amount not to exceed $31,111.00. Funds will be paid from General Funds, Project 3008 School Instructor Contracts-District Funding. The contract is effective February 25, 2016 through June 6, 2016 and a copy of the Agreement is attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments SA# 16-87.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 22, 2016 Absolute Date : Feb 22, 2016 Recommended Action :  Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Authorization to pay the Florida Best and Brightest Teacher Scholarship to the qualified teachers, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $891,677.16 Budgeted : No Budget Source : Best and Brightest Teacher Scholarship Program Recommended Action : Motion to approve the payment of $8256.27 to each of the qualified teachers from the Florida Best and Brightest Scholorship Program. Public Content The Okaloosa County School District received $891,677.16 from the Florida Best and Brightest Teacher Scholarship Program. One hundred and eight teachers will receive $8,256.27. All taxes will be deducted from this amount. File Attachments Okaloosa-460-94000-6D001.pdf (416 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy to waive the daily planning period requirement for the 2016-2017 school year, presented by Wanda Avery, Assistant Principal, Okaloosa STEMM Academy, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy request to waive the daily planning period requirement for the 2016-2017 school year. File Attachments 2016_02_10_13_03_40.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Personnel recommendations, presented by Stacie Smith, Assistant  Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments February 22, 2016 Ed Support Board Report.pdf (118 KB) February 22, 2016 Instructional Board Report.pdf (108 KB) BOARD REPORT FEBRUARY 22, 2016 SUB HIRES.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationFebruary22nd2016.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Lesley Murphy, Longwood Elementary, 18.00 hours Antonia Baldwin, Florosa Elementary, 22.50 hours Denise Beman, Custodial Services, 75.00 hours Donna Bartolo, Teacher Evaluation, .50 hours Kenny Fleming, Transportation, 7.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Suspension of Employee, presented by Stacie Smith, Assistant Superintendent of Human Resources, and  recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension without pay of Employee No. 114463. Public Content The Superintendent is recommending Employee #114463 be suspended without pay until dispositions have been received. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 18, 2016 - Workshop Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 IT Seat Management Outsourcing Agreement, Contract Modification Agreement, Change Order No. 3, between the School Board of Okaloosa County and CACI NSS, Inc., f/k/a L-3 NSS, a Delaware Corporation, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement, Contract Modification Agreement, Change Order No. 3, between the School Board of Okaloosa County and CACI NSS, Inc., f/ k/a L-3 NSS, a Delaware Corporation, acknowledging the new legal entity name as CACI NSS, Inc., effective February 1, 2016. Public Content Effective February 1, 2016, CACI International, Inc., acquired all of the assets of L-3 National Security Solutions, Inc. L-3 NSS is now a wholly-owned subsidiary of CACI International. The new legal entity name is CACI NSS, Inc. File Attachments Change Order No. 3.pdf (378 KB) 10. Information Technology Seat Management Contract Subject : 10.2 IT Seat Management Outsourcing Agreement, Contract Modification Agreement, Change Order No. 4, between the School Board of Okaloosa County and CACI NSS, Inc., for Student Laptop Seat, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the IT Seat Management Outsourcing Agreement, Contract Modification Agreement, Change Order No. 4, between the School Board of Okaloosa  County and CACI NSS, Inc., for Student Laptop Seat Public Content The scope of this contract modification is to establish the seat price and services that go along with the hardware unit: the Student Laptop Seat. File Attachments Change Order No. 4.pdf (478 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 18, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : Feb 18, 2016 - Workshop Meeting Type : Information File Attachments 2-22-2016 Student Trip Requests.pdf (3,764 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 18, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Submission of Peggy Gorday Bruner Award Ballots Meeting : Feb 18, 2016 - Workshop Meeting Type : Procedural 13. Board Members' Announcements/Request for Information Subject : 13.2 Board Members' Announcements/Request for Information Meeting : Feb 18, 2016 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Adjournment Subject : 14.1 Adjournment of the meeting by the Chairman Meeting : Feb 18, 2016 - Workshop Meeting Type : 15. Public Notices Subject : 15.1 Notice of Student Disciplinary Hearing Meeting : Feb 18, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on February 22, 2016, beginning at 4:45 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 15. Public Notices Subject : 15.2 Notice of Workshop Meeting : Feb 18, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on February 18, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 15. Public Notices Subject : 15.3 Public Notice Meeting : Feb 18, 2016 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.