Okaloosa County School Board — Workshop Meeting, February 18, 2016 — reading text

KB) 2-8-2016 Meeting DRAFT.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Bob Sikes Elementary School for asbestos abatement associated with removal of floor tile and replacement of floor tile in the amount of $14,827.20, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,827.20 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4  School Board Member Capital Outlay Funds to Bob Sikes Elementary School for asbestos abatement associated with removal of floor tile and replacement of floor tile in the amount of $14,827.20. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Bob Sikes Elementary School for asbestos abatement associated with removal of floor tile and replacement of floor tile in the amount of $14,827.20. File Attachments Bob Sikes ES Flooring Quote.pdf (937 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Renaming of Southside Center to Southside Primary School, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the renaming of Southside Center to Southside Primary School. File Attachments Southside name change.pdf (107 KB) Southside SAC Minutes.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Addition of the Impact 100 Aquatic Center and Destin Charity Wine Auction Foundation Education Center to the current Horizon's of Okaloosa County facility, presented by Steve Bolton, Director, Facilities, Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Horizon's of Okaloosa County proposed facility improvement project in accordance with School Board terms and conditions. Public Content Horizons of Okaloosa County, Inc. currently leases the School Board property located at 343 Holmes Boulevard, Fort Walton Beach, adjacent to the Silver Sands School property. They are proposing to improve the current facility by the addition of the an aquatic center and education center. Julia McNabb, Chief Executive Officer for Horizons, has provided an overview of the proposed project construction and funding. File Attachments Horizons ARC signed letter Aquatic Center 2-22-16 agenda.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #5 - Fiscal Year 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,758,872.94 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2015-2016. Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accrurately reflect revenues, and increases or decreases in appropriations to more accurantly reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendment properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2016: General Fund $1,743,974.54 Debt Service Funds 0.00 Capital Projects Funds 5,330.94 Other Special Revenue Funds - Federal 9,252.46 Other Special Revenue Funds - Food Service 315.00 Total - All Funds $1,758,872.94 File Attachments !BA 05 - Jan 2016.pdf (1,661 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for January 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2016. Public Content The financial statement for the month ending January 31, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2016-01.pdf (566 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $22,579.52 Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Agenda - Baker Board Bill 2-17-16.pdf (523 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, Presented by Rita R.