Okaloosa County School Board — Workshop Meeting, July 7, 2022 — reading text

flooring in the amount of $4,977.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Jul 7, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,977.00 Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Meigs Middle School for classroom flooring in the amount of $4,977.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for classroom flooring in the amount of $4,977.00. File Attachments Meigs - Quote rev - classrooom flooring.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Appropriation of District 4 School Board Member Capital Outlay Funds to Meigs Middle School for an iPad charging cart and a computer charging cart in the amount of $2,008.44, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Jul 7, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 11, 2022 Absolute Date : Jul 11, 2022 Fiscal Impact : Yes Dollar Amount : $2,008.44 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve appropriation of District 4 School Board Member Capital Outlay Funds to Meigs Middle School for an iPad charging cart and a computer charging cart in the amount of $2,008.44. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for an iPad charging cart and a computer charging cart in the amount of $2,008.44. File Attachments MEIGS - Howard Quote charging cart.pdf (73 KB) MEIGS - Dell Quote for cart.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Authorization to advertise the proposed Preliminary and Tentative Budget and Millage Rate for fiscal year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 7, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize advertisement of the proposed Preliminary and Tentative Budget and Millage Rate for fiscal year 2022-2023. Public Content The District is required by law to advertise in a newspaper of general paid circulation in the county or in a geographically limited insert of such newspaper, notice of its intent to tentatively adopt a millage rate and budget. The size, format, and placement of the advertisements are specified in the Truth-In-Millage (TRIM) guidelines and must not be modified. The advertisements will be in the Northwest Florida Daily News on July 22, 2022. A public hearing to tentatively adopt a millage rate and budget must be held not less than 2 days or more than 5 days after the day that the advertisement is first published. Accordingly, the public hearing to tentatively adopt the millage rate and the budget is scheduled for Monday, July 25, 2022, beginning at 6:15 p.m. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 7, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-11-22.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 7, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,899.99 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-07-11.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 ITB 22-21 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 7, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 11, 2022 Absolute Date : Jul 11, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.50 Mills) Project 2395 - DW - Safety/ADA Recommended Action : Motion to approve the committees recommendation to award the Fire Extinguisher Inspections and Repair Parts portion of ITB 22-21 Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair to The Hiller Companies, effective July 12, 2022, through June 27, 2025. The Kitchen Hood Inspections portion of this bid was not awarded and will be re-bid at a later date. Public Content Request approval of the committees recommendation to award the Fire Extinguisher Inspections and Repair Parts portion of ITB 22-21 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair to The Hiller Companies, based on fixed prices, effective July 12, 2022, through June 27, 2025. The Kitchen Hood