Okaloosa County BOCC — August 5, 2014 — July 1, 2014 — reading text

funds--$150,000 to $160,000--from reserves into an account to allow payment for the additional beach cleaning equipment. He pointed out’ the equipment will be purchased off state contract. July 1, 2014 -11- Minute Book 71, Page 124 Okaloosa County Board of County Commissioners Mr. Harris posed questions on the prior discussion on beach cleaning equipment. Mrs. Fedorak stated the Public Works Department will use the equipment and the TDC will provide the funding for purchase of the equipment. She said originally the discussion wag for Public Works to wurchase the rakes and tractor and then have TDC reimbursement the department. However, Public Works does mot have the Funds to make the purchase and the discussion turned to TDC moving funds from its YeServes account to make the purchase. Mr. Amunds asked if there is amy urgency to take action at this meeting, moting there are mo supporting documents to review. Mr. Hofstad stated here is their thinking, if arrangements can be made for the purchases, the demo unit is still here and could be purchased. Further, the tractor to be bought is in Jay and eould be delivered the next day. He said that means they could return the rental equipment early, getting some credit and saving money. Mr. Pariset opined the simplest way to do this is by budget transfer from the TDC to the aprropriate department in Public Works. Mr. Heofstad agreed, saying there are no reserve funds in the County Parks budget and it is not a qualifying expense for the reserves in the Unincorporated County Parks MSTU fund. He added they are not trying “to step on Finance.” Mr. Amunds agked for Mr. Stanford’s input. Mr. Stanford replied that he is not aware of the conversations which have taken place. He stated the Clerk’s Office can prepare a budget transfer document and place it on the next agenda. Mr. Shewart noted that in terms of Isgality, beach cleaning and beach cleaning equipment can be funded by tourist tax dollars. Mr. Windes commented we cannot backuo mow and he belisves it is the thing to do. Mr. Parisot said he believes the equipment gtould be owned by the Public Works Department because in is that staff which will be using and maintaining it. Mr. Parisot made motion, seconded by Mr. Harris, to approve a budget transfer from the TOC to the appropriate Public Works accounk to pay for the beach cleaning equipment. Mr, Boyles stated his comments have nothing to do with Mr. Schroeder but the Tourist Development Department is still under probation and he will not suppert this action without anything July 1, 2014 -12- Mimute Book 71, Page 125 Okaloosa County Board of County Commissioners in writing. He reiterated there is nothing in today’s meeting agenda packet on this item. Mr. Padgett said the county employees have done a yeoman’s job and he thinks they have explained this issue thoroughly. He said he understands the importance on the one hand of being cautious but also understands being flexible. Mr. Amunds asked if this will come back on the next agenda if approved tonight. Mr. Hofstad responded that the Board has already authorized the purchase of the equipment and they are asking to set up a capital equipment purchasing account. Mr. Amunds asked for clarification if this request is only to open a Capital equipment account. Mr. Boyles commented that is the first time anyone has said anything about opening an account. He stated he does not know what we are voting on. In response to an earlier question, Mr. Hofstad stated the budget transfer must come back to the Board. Mr. Amunds again asked if this is for authorization to set up a separate account. Mr. Stanford said perhaps he is confused. He pointed out the Board has already approved the purchase of the equipment on the Consent Agenda. Mr. Parisot restated his motion: to set up a capital equipment account and bring the budget transfer back at the next meeting. Mr. Boyles questioned setting up an account with no money in it and then returning at the next meeting to approve putting money in it. He asked what he is missing. Mr. Hofstad stated they need Board approval and they need an account from which to make the purchases. Mr. Boyles stressed this should have been placed on the agenda, noting a request was made to purchase the equipment but no funding source identified. Mr. Hofstad said he does not disagree but only realized during the meeting they had no funding. Again, Mr. Parisot stated his motion is to authorize setting up a capital equipment account to purchase beach cleaning equipment. 4 yeas, 1 nay (Mr. Boyles voted no). AIRPORTS -~- AUTHORIZATION TO ISSUE RFQ FOR AVIATION CONSULTANT FOR BAGGAGE HANDLING SYSTEM AND EXPLOSIVE DETECTION SYSTEMS AT NORTHWEST FLORIDA REGIONAL AIRPORT Mr. Sunil Harman, Airport Director, requested authorization to issue a Request for Qualifications (RFQ) for an aviation July 1, 2014 -13- Minute Book 71, Page 126 Okaloosa County Board of County Commissioners consultant for the baggage handling system and explosive detection systems at Northwest Florida Regional Airport. He also requested approval of the recommended RFQ review committee: Curtis Couch, TSA Site Manager; Kevin Metcalfe, TSA Checkpoint Manager; Tracy Stage, Deputy Airports Director; Juanita Wright, Airports Operations Supervisor; and Patrick Kennedy, Airports Operations Coordinator. Mr. Boyles made motion, seconded by Mr. Amunds, to approve the department head's requests. When Mr. Parisot asked about a commissioner sitting on the review committee, Mr. Harman said he would not recommend it because of security issues. 5 yeas. PUBLIC COMMENTS No one came forward. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 7:17 p.m. DON W. HOWARD CHARLES K. WINDES, JR., CHATRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Teresa Ward.) July 1, 2014 -14- Minute Book 71, Page 127 Okaloosa County Board of County Commissioners