Okaloosa County BOCC — August 5, 2014 — July 1, 2014 — reading text

Plan & Capacities Brochure for the Emerald Coast Convention Center sales kit 5 yeas. 15. Purchasing: Approval to purchase beach cleaning equipment Mr. Parisot stated Purchasing Manager Zan Fedorak submitted additional information about the beach cleaning equipment via email this afternoon prior to the meeting and asked her to comment. Mrs. Fedorak said she not only provided the commissioners with this information but submitted a copy to the Clerk as well. She stated the Public Works Department did make a recommendation on which equipment to purchase, pointing out it was not the lowest quote but the department did provide justification. Mrs. Fedorak added the recommendation was well documented and staff had the opportunity to review three demonstrations. She advised the total price for two rakes is $95,800. The quote off State Contract for the purchase of a new tractor was $46,032.36 but staff negotiated this down to $42,500. The second rake will be pulled with an existing tractor. Mr. Parisot made motion, seconded by Mr. Amunds, to purchase the beach cleaning equipment as outlined in the agenda request. 5 yeas. July 1, 2014 -6- Minute Book 71, Page 119 Okaloosa County Board of County Commissioners PUBLIC WORKS - EXTENSION OF LETTER OF CREDIT FOR WILLOW CREEK PLANTATION PHASE II Mr. John Hofstad, Public Works Director, stated the developer of Willow Creek Plantation has requested an extension of the warranty period for Phase II and acceptance of the maintenance bond (Summit Bank Letter of Credit No. 201101 Amendment). The new maturity date of this letter of credit is July 20, 2015. Mr. Hofstad reported there are deficiencies in the infrastructure and the additional time is needed for _ the developer to make the repairs. Mr. Harris made motion, seconded by Mr. Amunds, to approve the extension of the warranty period in order for the developer to make necessary repairs and to accept the amended letter of credit. 5 yeas. PUBLIC WORKS - AUTHORIZATION TO ADVERTISE FOR RFQ FOR P.J. ADAMS PARKWAY PHASE I PROJECT; RECOMMENDED REVIEW COMMITTEE Mr. Hofstad requested authorization to advertise for Requests for Qualifications (RFQ) from qualified engineering firms to perform the Phase I Widening Design (from S.R. 85 to I-10) and Right-of-way Acquisition (from S.R. 85 to Ashley Drive) assistance for the P.J. Adams Parkway Project. Estimated cost of this project is $4.4 Million. Mr. Hofstad reported a grant award of $2.2 Million has been received from the Florida Department of Transportation and the $2.2 Million match has been budgeted. The recommended review committee is: Commissioner Nathan Boyles, County Engineer Jason Autrey, Design Engineer Eric Broome, Operations Manager Rob VandenBroeck, and Water & Sewer Senior Right-of-way Agent Jeremy Williams. Mr. Boyles made motion, seconded by Mr. Harris, to approve the agenda request to advertise the RFQ and to approve the review committee. 5 yeas. PUBLIC WORKS - UPDATE ON REPAIRS OF ROADS DAMAGED BY APRIL STORM EVENT Mr. Hofstad provided each commissioner with copies of an email from Public Works Operations Manager Robert Vandenbroeck regarding the status of roads damaged in the April 29-30 storm event. He acknowledged the patience of affected residents is wearing thin because some of the roads have not yet been repaired. Mr. Hofstad reported repair costs are estimated at $5 July 1, 2014 -7- Minute Book 71, Page 120 Okaloosa County Board of County Commissioners Million, adding they do not have a $5 Million reserve and will be relying on FEMA contributions. A list of the most seriously damaged roads was provide: Oak Hill Road, Shoal River Drive, Okaloosa Lane, Lenwood Jackson Road, Hidden Springs Road, Sexton Drive and W. Dodson Road. Mr. Harris said the frustration is understandable but the Public Works staff is doing a great job. Mr. Amunds posed questions about running out of clay at the pits and locating other sources. Mr. Hofstad replied clay pits have been located but the owners want to sell the clay to the county. He said to purchase a suitable-sized tract could cost $750,000 to $1 Million. Mr. Boyles stated he will meet with the residents in his district to discuss the repairs. He announced that on July 17 he will have a meeting in these chambers to discuss storm- related issues. Upon inguiry by Mr. Parisot, Mr. Hofstad stated all these projects have been submitted to FEMA but not all will qualify. PUBLIC WORKS - PILOT PROGRAM FOR ALTERNATIVE PROCEDURES FOR DEBRIS REMOVAL Mr. Hofstad stated a voluntary pilot program for Alternative Procedures for Debris Removal is being offered through FEMA. In this program if debris is removed within 30 days following a storm event, the participating entity will receive an 85% reimbursement rather than 75%. He stated his office made a call to learn more and did submit paperwork for participation in the pilot program. Mr. Hofstad advised this will be coordinated with Mr. Stanford and the Finance staff. PUBLIC HEARING - LPA 03-14, LARGE SCALE AMENDMENT FOR TRANSMITTAL TO STATE Mr. Stanford read the advertised legal notice for public hearing to consider a request submitted by T-A-R, LLC to change the use of land for 211.05 acres located off Point Center Road in Crestview. The request is to change the Future Land Use Map (FLUM) designation from Rural Residential (RR) to Low Density Residential (LDR) or a more restrictive FLUM designation. Mr. Elliot Kampert, Growth Management Director, reiterated this is a large scale amendment to be transmitted to the state agency July 1, 2014 -8- Minute Book 71, Page 121 Okaloosa County Board of County Commissioners for review. He quickly reviewed the staff findings, advising this is a Type 1 plan amendment because it involves ten acres or more. The current allowable density under RR would allow up to 388 single-family dwellings. The proposed LDR designation would allow up to 777 single-family dwelling units on the site. He pointed out there are no other properties designated as LDR on the FLUM proximate to the amendment site but the proposed density is consistent with the character of development established by the outward growth of the City of Crestview. Mr. Kampert pointed out the site is within the Eglin North Encroachment Zone and will require review and comment by the county’s military representative. Finally, he stated the applicant provided a letter, dated January 23, 2014, from a local realtor indicating a need for building lots in the .25 to .35-acre lot size south of I-10. Mr. Kampert said the Planning Commission voted unanimously to recommend approval at a public hearing on June 12, 2014 and noted the military representative made no comment. Staff has no objection to the proposed amendment provided the traffic concurrency and access issues are addressed during development. Mr. Tom Young, applicant, said he believes the county would benefit from this change in land use. Mr. Parisot stated the agenda request says the military representative had no comment and asked for more details. Mr. Kampert answered the military representative received a packet and he did not provide any comment. Mr. Parisot confirmed the military representative did have an opportunity to make comment but did not. Upon inquiry by Mr. Harris, Mr. Young stated D.R. Horton has looked at the property and expressed interest in building houses. Mr. Boyles made motion, seconded by Mr. Amunds, to transmit this large scale amendment request to the proper state agency for review. 5 yeas. PUBLIC HEARING - REQUEST TO VACATE PORTION OF RAILROAD STREET IN OAKDALE MINIATURE FARMS Mr. Stanford read the advertised legal notice for public hearing to consider the request of Richard Peterman, representing Gary McMorrow, to vacate a portion of the unimproved right-of-way of July 1, 2014 -9- Minute Book 71, Page 122 Okaloosa County Board of County Commissioners Railroad Street lying west of Lot 2 Block 9 in Oakdale Miniature Farms. Mr. John Hofstad, Public Works Director, stated a request was received from Mr. Peterman to vacate the advertised portion of right-of-way, measuring 44.29 feet wide on the south end and 49.35 feet wide on the north end and having a north-to-south distance of 216 feet. He said he also received a letter requesting the stipulations be lifted, advising staff recommends the stipulation for a utility easement remain. No one came forward to speak in favor of or in opposition to this request. Mr. Harris made motion, seconded by Mr. Amunds, to approve the right-of-way vacation, retaining a utility easement in the westerly ten feet of the vacated right-of-way to protect any utility company infrastructure in place. 5 yeas. RESOLUTION NO. 14-109 GROWTH MANAGEMENT - REQUEST TO SET PUBLIC HEARING TO DISCUSS DISCONTINUANCE OF FIXED ROUTE TRANSIT SERVICE Mr. Elliot Kampert, Growth Management Director, reported staff anticipates a $328,000 deficit and staff recommends advertising for public hearing on July 15 to discuss discontinuance of Transit Routes 1, 2, 3, 4, 5, 14, 20, 30, 32, and 33. He stated the cities have not made a commitment to participate in funding these transit routes. Mr. Parisot made motion, seconded by Mr. Amunds, to authorize advertising for the subject public hearing. 5 yeas. WATER & SEWER - CLARIFICATION ON COLLECTION OF SYLVANIA HEIGHTS MSBU ASSESSMENTS ON WATER BILLS Mr. Jeff Littrell, Water & Sewer System Director, stated at the last meeting during the public hearing to increase the Sylvania Heights MSBU assessment to correct a_e shortfall, there was considerable discussion regarding collection of the MSBU assessment. He stated that of the 59 properties within this MSBU boundaries which are not paying the MSBU assessment, 40 of the accounts are inactive. Mr. Littrell explained that the meters are being read but there is no usage. However, he said five of those forty have active accounts with other utilities. Mr. Littrell clarified there are no customers sending in partial payments; he said they either pay the entire bill or they don’t pay at all. July 1, 2014 -10- Minute Book 71, Page 123 Okaloosa County Board of County Commissioners WATER & SEWER SYSTEM - EGLIN AFB UTILITIES PRIVATIZATION, UPDATE AND AUTHORIZATION FOR STAFF TO NEGOTIATE Mr. Windes asked Mr. Littrell if he is looking for authorization to negotiate with this agenda item. Mr. Littrell replied in the affirmative, saying they received 181 statements of government concerns spread over 71 pages. He clarified that he is asking for authorization to negotiate with the Defense Logistic Agency (DLA) and return to the Board with a final proposal. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the department head’s request. 5 yeas. WATER & SEWER SYSTEM - APPROVAL OF AMENDMENT NO. 1 TO GRANT OF EASEMENT WITH THE U.S. AIR FORCE FOR A UTILITY EASEMENT FOR THE EAST COUNTY SEWER CONVEYANCE PROJECT Mr. Littrell requested approval of Amendment No. 1 to the Grant of Easement which provides an additional 100 feet by 100 feet of property on which to build the repump station. Mr. Amunds made motion, seconded by Mr. Parisot, to approve the amendment and to authorize the Chairman to execute same. 5 yeas. TOURIST DEVELOPMENT ~ AUTHORIZATION TO ENTER CONTRACT NEGOTIATIONS WITH TOP RANKED FIRMS FOR DESIGN AND PRODUCTION OF 2014-15 VISITORS GUIDE Mr. Ed Schroeder, Tourist Development Department (TDD) Director, requested authorization to enter into negotiations with the top three ranked firms responding to the RFQ for design and production of the 2014-15 Visitors Guide (#1 Life’s A Beach Publication; #2 Compass Media; #3 Avanti Group). Mr. Boyles questioned negotiating with the Avanti Group when it was ranked a distant third. Mr. Boyles made motion, seconded by Mr. Parisot, to authorize negotiations with the top two firms. 5 yeas. TOURIST DEVELOPMENT - REQUEST TO TRANSFER FUNDS FOR PAYMENT OF BEACH CLEANING EQUIPMENT Mr. Schroeder stated he needs to move some