Okaloosa County BOCC — August 5, 2014 — July 1, 2014 — reading text

July 1, 2014 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the Okaloosa County Courthouse in Crestview. Members present were Charles K. Windes, Jr., Chairman; Nathan Boyles, Vice Chairman; Wayne Harris; Dave Parisot; and Don Amunds. Also present were Gary J. Stanford, Finance Director, Clerk’s Office; Ernie Padgett, County Administrator; and Greg Stewart, County Attorney. COUNTY ADMINISTRATOR‘ S UPDATE Mr. Padgett reported that work continues on the tentative budget with Board workshops beginning July 14. He was hopeful to deliver the tentative budget to the commissioners no later than Friday, July 11. He pointed out that July 1, 2014, is the retirement date for long-time County Attorney John Dowd. Mr. Padgett stated from here on out County Attorney services will be provided by the Nabors, Giblin, and Nickerson firm with Greg Stewart serving as the firm’s representative at the dais. He said Mr. Stewart will provide an update on the Department of Juvenile Justice (DJJ) issue during this segment. Mr. Stewart stated in January of this year a claim was filed with DJJ and the Chief Financial Officer for $3.1 Million which the State has wrongfully held. He announced that he has received a letter denying the claim and advised the next step is to pursue civil action. Mr. Stewart noted the suit must be filed in Circuit Court in Leon County because that is where DJJ is located. He said he has talked with other counties and they are taking the matter to their respective boards. Mr. Stewart said he also spoke with them about cost sharing and indications are the other counties will agree to that option. He stated he will need authorization from the Board to file this law suit. Mr. Harris made motion, seconded by Mr. Amunds, to authorize Mr. Stewart to file the suit against the DJJ and, possibly, the Chief Financial Officer. Upon inquiry, Mr. Stewart stated eight counties have joined in the filing at this time with a potential for more. 5 yeas. Also in connection with DJJ matters, Mr. Stewart stated an invoice has been received from DJJ for Okaloosa County’s contribution for secure detention for juveniles for FY 2014-15, due in July. He recommended the Clerk’s Office be asked to hold July 1, 2014 -1- Minute Book 71, Page 114 Okaloosa County Board of County Commissioners payment of that invoice until the Board can have an Executive Session at the next meeting. Mr. Boyles made motion, seconded by Mr. Harris, to call an Executive Session at the next meeting (July 15) and to request the Clerk hold payment of the DJJ invoice until direction is given after the Executive Session. 5 yeas. COMMISSIONER’S MINUTE Mr. Parisot and Mr. Boyles had no comments. Mr. Harris wished everyone a safe and happy Fourth of July. Mr. Amunds stated he has had a number of conversations with Health Department Director Doctor Chapman and representatives of the Choctawhatchee Basin Alliance regarding water quality issues. He asked the Commission for discussion on _ the possibility of forming a committee to look at water quality while the county and cities are looking at stormwater issues. Mr. Amunds described the potential committee as a = non- governmental group which could address possible short-term solutions with no expenditure of funds. Mr. Harris said he believes the appointment of an advisory committee would indeed be governmental in nature and subject to Sunshine Law regulations. Mr. Amunds replied it would he unofficial and meetings would be organized either by the Choctawhatchee Basin Alliance or a Chamber of Commerce, Mr. Stewart recommended exercising caution because once organized “the line is close” with regard to Sunshine Law requirements. Mr. Windes stated because of the number of boaters at Crab Island, water quality has become an issue for that location. He asked the Board if they have any objections to directing staff to look at an option of having floating bathrooms at Crab Island. No one voiced objection to the Chairman's request. PUBLIC COMMENTS RELATING TO THE CURRENT AGENDA No one came forward to comment. VISITOR - UNDERSHERIFF DON ADAMS, PROPOSAL TO PURCHASE LAND IN SHALIMAR Undersheriff Don Adams stated the Sheriff's Office is seeking approval to execute a contract negotiated with the David A. July 1, 2014 -2- Minute Book 71, Page 115 Okaloosa County Board of County Commissioners Simpson Trust for a .75-acre parcel adjacent to the Sheriff's Headquarters (HQ) facility in Shalimar. He advised the subject property is across the street from the Second Street facility. Undersheriff Adams said they propose to purchase the property with federally seized drug money. He reported although the property is currently zoned commercial, there are no problems with the zoning. The intended use of the property is to replace parking and equipment storage which was lost during’ the expansion of the Second Street facility. Undersheriff Adams stated the Sheriff's Office obtained an appraisal on the property which came in at $165,000. The landowner’s appraisal was $200,000 and the Property Appraiser's assessed value is $245,000. He said the negotiated contract price is $200,000. Upon inquiry by Mr. Amunds, Undersheriff Adams stated the strike-throughs on the supporting agenda document were made during the back-and-forth negotiations. Mr. Parisot voiced concerns about standing water on the property. Undersheriff Adams responded there is a great deal of standing water at HQ and in Shalimar when it rains. Upon further inquiry by Mr. Amunds, Mr. Stewart answered this requested purchase is in compliance with procedures. Mr. Boyles made motion, seconded by Mr. Harris, to approve the Sheriff's Office request to purchase .75 acre from the David A. Simpson Trust (parcel ID #06-2S-23-0000-0018-0080) for $200,000. 4 yeas, 1 nay (Mr. Parisot voted no). CONSENT AGENDA APPROVAL Mr. Boyles stated Item #17 seeks approval to purchase a Grove 60-ton crane from “Corwin Equipment Company.” He said that should be corrected to “Cowin Equipment Company.” Mr. Parisot requested Item #15 be pulled for additional information. Mr. Boyles made motion, seconded by Mr. Harris, to approve Items #1 through #14 and Items #16 through #29 and to amendment the information on #17 to reflect Cowin Equipment Company. 1. Airports: Final payment to Lord & Son Construction for the interior terminal modification for the Police Station at Northwest Florida Regional Airport (Application #3 in the amount of $8,256.41 and Change Order #1 deducting $286.59) July 1, 2014 -3- Minute Book 71, Page 116 Okaloosa County Board of County Commissioners Airports: Approval to prepare after-the-fact purchase orders for two invoices: SiteSecure Invoice #21417 for $3,187.50 and DAL Global Service Invoice #90618442 for $1,370 3. Airports: Request to extend Enterprise Fleet Management Lease until December 2014 4. Airports: Hangar lease assignment for Block 5 Lot 4 at Destin Airport from Global Aircraft Leasing to Destin Beach Properties 5. Airports: Supplemental Joint Participation Agreement #2 for Destin Airport Control Tower and Signature Resolution RESOLUTION NO. 14-104 6. Airports: Authorize payment of $88.00 Freedom of Information Act fee to Air Force for copy of Air Force lease pertaining to hotel on Okaloosa Island 7. County Administration: BCC meeting calendar for October, November and December 2014 8. Finance: Budget resolutions and transfers (a) Amending FY 2014 Budget, Capital Outlay Construction Fund (InDyne charges for services for County/EAFB joint fiber project) RESOLUTION NO. 14-105 (BA #108) (b) Amending FY 2014 Budget, Water & Sewer Enterprise Fund (right-of-way acquisition in vicinity of Eglin Air Force Base) RESOLUTION NO. 14-106 (BA #109) (c) Amending FY 2014 Budget, Airport Enterprise Fund (FDOT grant for security/surveillance systems at all three airports) RESOLUTION NO. 14-107 (BA #110) (d) Budget transfer in Airport Enterprise Fund: funding for FDOT security/surveillance systems at all three airports, BT-14-41 9. County Administration: Resolution authorizing Surety Land Title of Florida to prepare a quitclaim deed for the successful bidder converting his Okaloosa Island leasehold interest to fee simple title (Bradley W. Joyner) RESOLUTION NO. 14-108 10. County Administration: Ratification of Chairman's signature on Certification of Local Government Approval for Nonprofit Organizations for Opportunity, Inc. (signed on June 19, 2014) 11. County Administration: Ratification of Chairman's signature on Certification of Local Government Approval for Nonprofit Organizations for 90 Works (signed on June 19, 2014) July 1, 2014 ~4- Minute Book 71, Page 117 Okaloosa County Board of County Commissioners 12. 13, 14. 16. 17. 18. 19. 20. 21. 22. 23. 24. Sheriff: Law Enforcement Trust Fund (LETF) Disbursements: (a) Bridgeway Center; Treatment Alternatives for Safer Communities Intervention Program; $7,500 and (b) Youth Village; Youth Village Summer Camp Scholarship; $1,500 Public Safety: Approval and execution of agreement to continue Veterans’ Court Coordinator position for period of July 1, 2014 through June 30, 2015 with funds from the State of Florida Award allocation Purchasing: Contract negotiations with Glicksman Consulting, LLC for actuarial services Purchasing: Amendments for extension of the contracts with The LPA Group, Inc. (Contract #C09-1736-AP) and Reynolds, Smith and Hill, Inc. (Contract #CO9-17347-AP) for completion of previously approved task orders. LPA task orders are #12 amendment 1, #15, #16 and #17. RSH task orders are #13 and #15. Purchasing: Purchase one Grove 60-ton crane from Cowin Equipment Company for $669,631; also, approval to exceed $600,000 budgeted capital account line item for crane purchase and approval of transfers from bridge conversion account and under-runs on previous equipment purchases to apply to the crane purchase costs Purchasing: Renewal of contract C13-2054-CAO for RESTORE Act Management consulting services with Matrix Design Group, Inc. and approval of Amendment 1 for additional services Purchasing: Authorization for staff to enter into contract negotiations with Johns Eastern Company for Third Party Administration of property, liability, and worker's compensation claims Purchasing: Authorization for staff to enter into contract negotiations with Trillion Aviation for Airport Management Consulting Services Purchasing: Change Order No. 4 with Jimmy Henderson II Construction for modifications to Health Department building; change order will add 21 days to contract time Purchasing: Purchase one Kawasaki 65ZV-2 Loader off State Contract, purchase from GS Equipment for $144,832 Public Works: Authorization to advertise for public hearing on July 15, 2014 to consider adoption of ordinance allowing use of golf carts on county roads within Lake Lorraine Subdivision in Shalimar Public Works: Mosquito Control Detailed Work Plan Budget for Fiscal Year 2015, authorization for Chairman to execute July 1, 2014 -5- Minute Book 71, Page 118 Okaloosa County Board of County Commissioners this document and any other Mosquito Control work plan related documents in the future 25. Public Works: Accept for recording warranty deed from Mr. and Mrs. Bishop for right-of-way along Okaloosa Lane and authorize payment to the Bishops in the amount of $4,000 26. Public Works: Extend Task Order #67 for the Marler Park Boat Trailer Parking & Exhibit Pad (contract C1346)with HDR Engineering until September 30, 2014; 27. Public Works: Final payment to Genesis CEI Services, LLC in the amount of $4,189.27 for the 12°" Avenue Sidewalk LAP Project 28. Tourist Development: Authorization to advertise for public hearing on July 15 to consider amendment to Tourist Development Plan 29. Tourist Development: Payment of $760 to Life’s A Beach for design work to incorporate Bayview Plaza on the Floor