Okaloosa County School Board — Workshop Meeting, September 21, 2017 — reading text

Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Employee Benefit Renewals for 2018 Plan Year, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 25, 2017 Absolute Date : Sep 25, 2017 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefit Program Renewals for the 2018 plan year. Public Content The Benefits Oversight Group has reviewed all materials presented by FMBC Benefits Management related to the renewal of the medical, dental, life, vision and long-term disability plans and voted to continue each. A program summary and individual renewal exhibits are attached. The exhibits reflect removal of all brokerage commissions to align with the Brokerage Service Agreement. The Group Flexible Benefits (FSA) Plan and Healthcare Reimbursement Arrangement (HRA) Agreement administered by Lockard & Williams Insurance Services, P.A. are also presented for approval of a one year annually renewable extension of the original agreements (attached for reference). Execution of the attached letters will extend the agreements for the 2018 plan year per Section 2 TERM of the original agreements. The BOG approved modification of the Group Flexible Benefits Plan to increase the annual employee contribution limit from $2,500 to $2,600 in accordance with recently enacted changes to Internal Revenue Code (IRC) Section 125(i). Execution of the attached Certificate of Adopting Resolution and Summary of Material Modifications documents will set the contribution limit at the maximum allowable under IRC Section 125(i) so that any future changes to the contribution limit established by the applicable code can be made without further modification of the Plan Document. For additional information, please contact Russ Frakes at 833-5823. File Attachments Employee Benefit Renewal 2018.pdf (161 KB) UHC 1-1-18.pdf (111 KB) Delta Dental 1-1-18.pdf (143 KB) SunLife 1-1-18.pdf (304 KB) EyeMed 1-1-18.pdf (182 KB) Symetra LTD 1-1-18.pdf (310 KB) FSA Renewal Letter - 2018.pdf (343 KB) Flex Benefits Agreement - 2016 - Signed.pdf (151 KB) HRA Renewal Letter - 2018.pdf (352 KB) HRA Agreement - 2016 - Signed.pdf (148 KB) Certificate of Adopting Resolution & SMM - 2018.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Out-of-Field Report for the 2017-2018 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content None to be presented at this time. However, it is anticipated that there will be out-of-field teachers to report by the time of the Board meeting. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Forgiveness of days for employees during the school  closings on September 8 and September 11, 2017, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the forgiveness days for employees for September 8 and September 11, 2017 when schools were closed due to Governor Scott’s executive order for Hurricane Irma. Public Content Governor Scott issued an executive order that all school districts were to close schools for the time period of September 8- September 11, 2017 due to Hurricane Irma. The Superintendent is recommending the attached payroll procedures for this time period. In addition, it is being recommended employees who were requested to work and are paid by the managerial or professional technical pay scale be be reported for additional pay at their regular rate for the first 2 1/2 hours worked and at the time and a half rate for the additional hours in addition to their regular pay. Please see attachment for list of employees. File Attachments Managerial-PT employees.pdf (215 KB) Hurricane Irma.pdf (344 KB) Instructional-Hours-Memo.pdf (189 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Personnel Recommendations, presented  by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments BOARD REPORT SEPTEMBER 25, 2017.pdf (8 KB) September 25, 2017 Instructional Board Report.pdf (109 KB) September 25, 2017 Ed Support Board Report.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONSSEPT25TH2017 (003).pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees per School Board Policy 6-33 and Florida Statutes 1012.22, 1012.27, 1012.797. Public Content Suspension of the following employees: (per School Board Policy 6-33 and Florida State Statutes 1012.22, 1012.27, 1012.797) EID# 110719 EID# 103823 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the