Okaloosa County School Board — Workshop Meeting, September 21, 2017

Thursday, September 21, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 21, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 21, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Item 7.18 Payroll Procedures for the school closings for the period of September 8 - September 11, 2017, has been revised as follows: Forgiveness of days for employees during the school closings on September 8 and September 11, 2017. This change is due to receiving confirmation from Florida DOE that those school closure days have been waived. 3. Recognitions Subject : 3.1 Celebrate Freedom Week presented by Rita Lamberson's 8th grade students at Ruckel Middle School and Mr. Paul Whiddon, Prinicpal at Ruckel Middle School. Meeting : Sep 21, 2017 - Workshop Meeting Type : Recognition Public Content Presentation of Celebrate Freedom Week by Ruckel Middle School 8th grade students. Students will explain the meaning of Celebrate Freedom Week, recite a section of the Declaration of Independence and invite all to join in. Also, Mr. Whiddon will discuss the activities that take place during the week at the school to recognize and honor Celebrate Freedom Week. For more information please contact Ann Flanagan, Specialist (Reading and Social Studies) at 833-6312. File Attachments Celebrate Freedom Week - Ruckel Middle School Presentation.pdf (408 KB) 3. Recognitions Subject : 3.2 Silver Level Florida Healthy School District Flag, presented by the Florida Action for Healthy Kids and the Florida Coordinated School Health Partnership Meeting : Sep 21, 2017 - Workshop Meeting Type : Presentation Public Content The Okaloosa County School District will be recognized for achieving the Silver Level Florida Healthy District Award. Rachael Terrin will be representing the Florida Action for Healthy Kids and the Florida Coordinated School Health Partnership and Zackary Gibson will be representing the Governor's Office of Adoption and Child Protection in presenting the award flag. Florida Health School District Award Self-Assessment Committee District Profile: Teri Schroeder and Lisa Sundy Health and Physical Education: Brian Humphrey and Andy Johnson Health Services: Teri Schroeder Nutrition Services and Education: Steve Anderson Counseling/Psychological/Social Services: Teri Schroeder Healthy School Environment: Brian Humphrey and Steve Bolton Employee Wellness: Lisa Sundy Family/Community Involvement: Henry Kelley 4. Visitors Subject : 4.1 Angela Hager - Student Individual Education Plan Meeting : Sep 21, 2017 - Workshop Meeting Type : Information File Attachments Angela Hager - Request to address School Board.pdf (27 KB) 4. Visitors Subject : 4.2 Arden Farley - Request for legal services Meeting : Sep 21, 2017 - Workshop Meeting Type : Information File Attachments Arden Farley - Request to Address School Board.pdf (45 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of August 24 - September 6, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 21, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 24 - September 6, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 24 - Sept 6.pdf (15 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of August 24 - September 6, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 21, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 24 - September 6, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 24 - Sept 6.pdf (11 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Student Disciplinary Hearings of September 7, 2017; Minutes of the Workshop Meeting of September 7, 2017; Minutes of the Regular Meeting of September 11, 2017, recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearings of September 7, 2017; Minutes of the Workshop Meeting of September 7, 2017; Minutes of the Regular Meeting of September 11, 2017, recommended by the Superintendent for approval. File Attachments 9-7-2017 Workshop DRAFT.pdf (174 KB) 9-11-2017 Meeting DRAFT.pdf (189 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School Archery program, for targets and arrows, in the amount of  $2,376.00, presented by Lamar White, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,376.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for archery equipment in the amount of $2,376.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School Archery program for targets and arrows in the amount of $2,376.00. File Attachments Shalimar ES - Archery Equipment Order.pdf (341 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-25-17.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Payroll Warrant Register and Accounts Payable Warrant Register for August 2017, totaling $16,894,108.22; and Bank Transfers for August 2017, totaling $140,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $16,894,108.22 and Bank Transfers in the amount of $140,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for August 2017, totaling $16,894,108.22; and Bank Transfers for August 2017, totaling $140,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 02 - MIS 3478 - Warrant Register - August 2017.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,998.40 Budgeted : No Budget Source : Project 5080 - Florida Teacher Supply - General Fund and Workforce Development Recommended Action : Motion to approve payment of a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior  Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends for the Adult Vocational Teachers will be funded from Workforce Development, and the proposed stipends for the remaining positions will be funded from Project 5080 - Florida Teacher Supply - General Fund. The estimated total cost is $15,998.40. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $264.00 Employees working 3.75 to 4.59 hours per day = $132.00 File Attachments Material & Supply Stipend for Board Approval 2017-09-25.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 ITB 18-01 Paper for Offices and Classrooms, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding varies per school/ department Recommended Action : Motion to approve the Evaluation Committee's award for ITB 18-01 Paper for Offices and Classrooms to Staples Business Advantage, base on fixed pricing. Public Content Request approval of the Evaluation Committee's award for ITB 18-01 Paper for Offices and Classrooms to Staples Business Advantage. All items will be purchased at fixed pricing, on an as needed basis. Funds will be paid from individual schools/departments. The three (3) year contract is effective October 14, 2017 through October 13, 2020 and a copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB-18-01.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 ITB 18-02 Auditorium Lighting for Crestview High School, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,677.00 Budgeted : Yes Budget Source : Capital Funds, Project 2359 CVHS Stage Lighting, General Funds, Project 2909 School Maintenance Recommended Action : Motion to approve the Evaluation Committee's recommendation to award ITB 18-02 Auditorium Lighting for Crestview High School to Full Compass Systems in the amount of $31,677. Public Content Request approval of the Evaluation Committee's recommendation to award ITB 18-02 Auditorium Lighting for Crestview High School to Full Compass Systems in the amount of $31,677. Funding will be paid from a combination of Capital Funds, Project 2359 CVHS Stage Lighting and General Funds, Project 2909 School Maintenance. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Systems at (850) 689-7159. File Attachments ITB 18-02.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid: RFP 17-04 Multi-Function Copiers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on with Santa Rosa County School District RFP 17-04 Multi-Function Copiers. Public Content Request approval to tag on with Santa Rosa County School District RFP 17-04 Multi-Function Copiers, based on fixed prices and multiple vendors. The bid will be available to use on an as needed basis and funding will vary. The bid is effective until June 30, 2022 and copies of the award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RFP-17-04 Multifunction Copiers.pdf (711 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Exempted Purchase: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,996.80 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Software Recommended Action : Motion to approve the purchase from BrainPOP in the amount of $49,996.80. Public Content Request approval of the purchase from BrainPOP in the amount of $49,996.80 for a 1 year web-based software subscription for district-wide use. The purchase is exempt under 6A-1.012(11)(b). The contract is effective October 1, 2017 through September 30, 2018 and copies of the quote and Addendum to the Terms of Use are attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7160. File Attachments BRAINPOP.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Non-Exclusive Parking Lot License Renewal and Extension Agreement between the School Board of Okaloosa County, Florida and Beachside Ministries, Inc. d/b/a Beachside Community Church, presented by Dr. Bill Smith, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 25, 2017 Absolute Date : Sep 25, 2017 Recommended Action : Motion to approve the Non- Exclusive Parking Lot License Renewal and Extension Agreement between the School Board and Beachside Ministries, Inc. Public Content Approval is requested to renew the Non-Exclusive Parking Lot License Agreement between the School Board and Beachside Ministries, Inc. d/b/a Beachside Community Church. This agreement is for the non-exclusive license to use and occupy the stadium parking lot facility located at Choctawhatchee High School on Racetrack Road in Fort Walton Beach. The renewal term shall begin at the expiration of the current license term on June 1, 2018 and expire on May 31, 2023. The term of the agreement may be extended by mutual agreement of the parties for additional periods of five (5) years. File Attachments BEACHSIDE Ministries Parking Lot (Choctaw) License Agreement Sept 2017 with Exhibit A.pdf (501 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 2017-2018 Uniform Statewide Assessment Calendar, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 25, 2017 Absolute Date : Sep 25, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve 2017-2018 Uniform Statewide Assessment Calendar Public Content The Uniform Statewide Assessment Calendar template is required of each district in Florida in accordance with Section 1008.22(7)(c), Florida Statues (F.S.) and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.). The Uniform Statewide Assessment Calendar is posted on the district website. For additional information please contact Steve Horton, Assistant Superintendent, MIS, at 850-689-7184. File Attachments 2017-2018 Uniform Statewide Assessment Calendar.pdf (2,941 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 School-to-Work contracts between The School Board of Okaloosa County and Crestview Nurseries to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 26, 2017 Absolute Date : Sep 26, 2017 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the School- to-Work contract between The School Board of Okaloosa County and Crestview Nurseries to provide career experience opportunities to eligible students enrolled in the School-to-Work program. Public Content The School-to-Work program provides valuable career experience to eligible Exceptional Student Education students. File Attachments Crestview Nurseries - Richbourg - 2018.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Okaloosa Technical College course adoptions for the 2017-2018 School Year, presented by Melissa Bowell, Elementary Specialist, Curriculum & Instruction, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the attached course adoptions for Okaloosa Technical College for the 2017-2018 School Year. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. For additional information please contact Kelly Hayes, Assistant Principal OTC at 833-3500. File Attachments OTC 2017-2018 September Course Adoption Request .pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Contract Modification Agreement between the School Board of Okaloosa County and AMI Kids Emerald  Coast, Inc., presented by Lindsay Maxey, Specialist, Human Resources and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Contract Modification Agreement between the School Board of Okaloosa County and AMI Kids, Inc. Public Content This Contract Modification was created to add a section under Qualifications of Instructional Staff/Support Services/Professional Development to include statutory background screening requirements. File Attachments Contract Modification 2017 for background screening AMI Kids.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Employee Benefit Renewals for 2018 Plan Year, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 25, 2017 Absolute Date : Sep 25, 2017 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefit Program Renewals for the 2018 plan year. Public Content The Benefits Oversight Group has reviewed all materials presented by FMBC Benefits Management related to the renewal of the medical, dental, life, vision and long-term disability plans and voted to continue each. A program summary and individual renewal exhibits are attached. The exhibits reflect removal of all brokerage commissions to align with the Brokerage Service Agreement. The Group Flexible Benefits (FSA) Plan and Healthcare Reimbursement Arrangement (HRA) Agreement administered by Lockard & Williams Insurance Services, P.A. are also presented for approval of a one year annually renewable extension of the original agreements (attached for reference). Execution of the attached letters will extend the agreements for the 2018 plan year per Section 2 TERM of the original agreements. The BOG approved modification of the Group Flexible Benefits Plan to increase the annual employee contribution limit from $2,500 to $2,600 in accordance with recently enacted changes to Internal Revenue Code (IRC) Section 125(i). Execution of the attached Certificate of Adopting Resolution and Summary of Material Modifications documents will set the contribution limit at the maximum allowable under IRC Section 125(i) so that any future changes to the contribution limit established by the applicable code can be made without further modification of the Plan Document. For additional information, please contact Russ Frakes at 833-5823. File Attachments Employee Benefit Renewal 2018.pdf (161 KB) UHC 1-1-18.pdf (111 KB) Delta Dental 1-1-18.pdf (143 KB) SunLife 1-1-18.pdf (304 KB) EyeMed 1-1-18.pdf (182 KB) Symetra LTD 1-1-18.pdf (310 KB) FSA Renewal Letter - 2018.pdf (343 KB) Flex Benefits Agreement - 2016 - Signed.pdf (151 KB) HRA Renewal Letter - 2018.pdf (352 KB) HRA Agreement - 2016 - Signed.pdf (148 KB) Certificate of Adopting Resolution & SMM - 2018.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Out-of-Field Report for the 2017-2018 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content None to be presented at this time. However, it is anticipated that there will be out-of-field teachers to report by the time of the Board meeting. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Forgiveness of days for employees during the school  closings on September 8 and September 11, 2017, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the forgiveness days for employees for September 8 and September 11, 2017 when schools were closed due to Governor Scott’s executive order for Hurricane Irma. Public Content Governor Scott issued an executive order that all school districts were to close schools for the time period of September 8- September 11, 2017 due to Hurricane Irma. The Superintendent is recommending the attached payroll procedures for this time period. In addition, it is being recommended employees who were requested to work and are paid by the managerial or professional technical pay scale be be reported for additional pay at their regular rate for the first 2 1/2 hours worked and at the time and a half rate for the additional hours in addition to their regular pay. Please see attachment for list of employees. File Attachments Managerial-PT employees.pdf (215 KB) Hurricane Irma.pdf (344 KB) Instructional-Hours-Memo.pdf (189 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Personnel Recommendations, presented  by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments BOARD REPORT SEPTEMBER 25, 2017.pdf (8 KB) September 25, 2017 Instructional Board Report.pdf (109 KB) September 25, 2017 Ed Support Board Report.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONSSEPT25TH2017 (003).pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees per School Board Policy 6-33 and Florida Statutes 1012.22, 1012.27, 1012.797. Public Content Suspension of the following employees: (per School Board Policy 6-33 and Florida State Statutes 1012.22, 1012.27, 1012.797) EID# 110719 EID# 103823 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Olga Bonner, Custodial Services, 75.00 hours John Clark, Custodial Services, 75.00 hours Keitha Holloway, Davidson Middle, 52.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 21, 2017 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Sep 21, 2017 - Workshop Meeting Type : Action, Information 10. Information Technology Seat Management Contract Subject : 10.1 IT Seat Management Outsourcing Agreement Contract Modification - Agreement Change Order Eight (8) presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action Preferred Date : Sep 25, 2017 Absolute Date : Sep 25, 2017 Fiscal Impact : Yes Dollar Amount : $17,516.34 Budgeted : Yes Budget Source : 2017-2018 Digital Classroom Plan Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement Contract Modification - Agreement Change Order Eight (8). Public Content The scope of this Change Order is to establish this addition of Extreme Enterasys Maintenance Support Agreement (EEMSA) to the LANM Maintenance Support. This Change Order replaces Attachment C in full which includes all Change Orders and administrate adjustments to date. The new estimated price per month will be $21,330.97. The previous amount for this line item was $3,814.63 a difference of $17,516.34. File Attachments IT Seat Management Outsourcing Agreement Contract Modification- Agreement Change Order Eight (8).pdf (880 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 21, 2017 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Sep 21, 2017 - Workshop Meeting Type : Information File Attachments 9-25-2017 Student Trip Requests.pdf (2,387 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 21, 2017 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Sep 21, 2017 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. File Attachments White-Handouts.pdf (998 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Sep 21, 2017 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Sep 21, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on (date), beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting :  Sep 21, 2017 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.