Okaloosa County School Board — Workshop Meeting, September 21, 2017 — reading text

Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-25-17.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Payroll Warrant Register and Accounts Payable Warrant Register for August 2017, totaling $16,894,108.22; and Bank Transfers for August 2017, totaling $140,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $16,894,108.22 and Bank Transfers in the amount of $140,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for August 2017, totaling $16,894,108.22; and Bank Transfers for August 2017, totaling $140,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 02 - MIS 3478 - Warrant Register - August 2017.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,998.40 Budgeted : No Budget Source : Project 5080 - Florida Teacher Supply - General Fund and Workforce Development Recommended Action : Motion to approve payment of a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior  Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends for the Adult Vocational Teachers will be funded from Workforce Development, and the proposed stipends for the remaining positions will be funded from Project 5080 - Florida Teacher Supply - General Fund. The estimated total cost is $15,998.40. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $264.00 Employees working 3.75 to 4.59 hours per day = $132.00 File Attachments Material & Supply Stipend for Board Approval 2017-09-25.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 ITB 18-01 Paper for Offices and Classrooms, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding varies per school/ department Recommended Action : Motion to approve the Evaluation Committee's award for ITB 18-01 Paper for Offices and Classrooms to Staples Business Advantage, base on fixed pricing. Public Content Request approval of the Evaluation Committee's award for ITB 18-01 Paper for Offices and Classrooms to Staples Business Advantage. All items will be purchased at fixed pricing, on an as needed basis. Funds will be paid from individual schools/departments. The three (3) year contract is effective October 14, 2017 through October 13, 2020 and a copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB-18-01.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 ITB 18-02 Auditorium Lighting for Crestview High School, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,677.00 Budgeted : Yes Budget Source : Capital Funds, Project 2359 CVHS Stage Lighting, General Funds, Project 2909 School Maintenance Recommended Action : Motion to approve the Evaluation Committee's recommendation to award ITB 18-02 Auditorium Lighting for Crestview High School to Full Compass Systems in the amount of $31,677. Public Content Request approval of the Evaluation Committee's recommendation to award ITB 18-02 Auditorium Lighting for Crestview High School to Full Compass Systems in the amount of $31,677. Funding will be paid from a combination of Capital Funds, Project 2359 CVHS Stage Lighting and General Funds, Project 2909 School Maintenance. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Systems at (850) 689-7159. File Attachments ITB 18-02.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid: RFP 17-04 Multi-Function Copiers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 21, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on with Santa Rosa County School District RFP 17-04 Multi-Function Copiers. Public Content Request approval to tag on with Santa Rosa County School District RFP 17-04 Multi-Function Copiers, based on fixed prices and multiple vendors. The bid will be