Okaloosa County School Board — Workshop Meeting, September 11, 2023 — reading text

Monday, September 11, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 11, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added Item 7.20 Appropriation of District 5 School Board Member Capital Outlay Funds to Laurel Hill School. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Sep 11, 2023 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Risk Management and Insurance Update Report, presented by Russ Frakes, Program Director, Risk Management and Insurance Meeting : Sep 11, 2023 - Workshop Meeting Type : Report Public Content The School Board will be presented with a report updating various topics related to the operation of the property and casualty insurance program. For additional information, please contact Russ Frakes at (850) 833-5823. 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of August 28, 2023; Minutes of the Regular Meeting of August 28, 2023, recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 28, 2023; Minutes of the Regular Meeting of August 28, 2023. File Attachments 8-28-2023 Workshop - DRAFT.pdf (155 KB) 8-28-2023 Meeting - DRAFT.pdf (149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for playground equipment in the amount of $10,000.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for playground equipment in the amount of $10,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for playground equipment in the amount of $10,000.00. The remaining cost of $8,360.25 will be paid from Capital Outlay Funds. File Attachments 18711 Northwood Elementary.pdf (3,538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for  classroom flooring in the amount of $11,408.60, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : Yes Dollar Amount : $11,408.60 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for classroom flooring in the amount of $11,408.60. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Crestview High School for classroom flooring in the amount of $11,408.60. File Attachments Crestview 2023 Rooms 107, 108, 115, 242, and Server LVP.pdf (333 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Request to advertise a Public Hearing for revision of School Board Policies Chapter 11 School District Facilities, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize the request to advertise a Public Hearing for revision of School Board policies Chapter 11 Facilities. Public Content A Public Hearing will be advertised to receive public input on the proposed amendments to current School Board Policies in Chapter 11, School District Facilities. Proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Steve Horton at (850) 689-7117. File Attachments Chapter 11 Facilities redline 08.30.23.pdf (246 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #11 - Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the