Okaloosa County School Board — Workshop Meeting, September 11, 2023

Monday, September 11, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 11, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added Item 7.20 Appropriation of District 5 School Board Member Capital Outlay Funds to Laurel Hill School. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Sep 11, 2023 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Risk Management and Insurance Update Report, presented by Russ Frakes, Program Director, Risk Management and Insurance Meeting : Sep 11, 2023 - Workshop Meeting Type : Report Public Content The School Board will be presented with a report updating various topics related to the operation of the property and casualty insurance program. For additional information, please contact Russ Frakes at (850) 833-5823. 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of August 28, 2023; Minutes of the Regular Meeting of August 28, 2023, recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 28, 2023; Minutes of the Regular Meeting of August 28, 2023. File Attachments 8-28-2023 Workshop - DRAFT.pdf (155 KB) 8-28-2023 Meeting - DRAFT.pdf (149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for playground equipment in the amount of $10,000.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for playground equipment in the amount of $10,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for playground equipment in the amount of $10,000.00. The remaining cost of $8,360.25 will be paid from Capital Outlay Funds. File Attachments 18711 Northwood Elementary.pdf (3,538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for  classroom flooring in the amount of $11,408.60, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : Yes Dollar Amount : $11,408.60 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for classroom flooring in the amount of $11,408.60. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Crestview High School for classroom flooring in the amount of $11,408.60. File Attachments Crestview 2023 Rooms 107, 108, 115, 242, and Server LVP.pdf (333 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Request to advertise a Public Hearing for revision of School Board Policies Chapter 11 School District Facilities, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize the request to advertise a Public Hearing for revision of School Board policies Chapter 11 Facilities. Public Content A Public Hearing will be advertised to receive public input on the proposed amendments to current School Board Policies in Chapter 11, School District Facilities. Proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Steve Horton at (850) 689-7117. File Attachments Chapter 11 Facilities redline 08.30.23.pdf (246 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #11 - Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : Yes Dollar Amount : $3,872,718.96 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2022- 2023 Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2023: Fund Name Fund No. Amount General Fund 1010 $ 138,364.93 Debt Service Funds 2xxx (1,135.20) Capital Project Funds 3xxx 3,796,240.13 Other Special Revenue Funds - Federal 42xx/43xx 0.00 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 (60,750.90) Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $3,872,718.96 Note: The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget was adjusted to actual in Budget Amendment #10. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 11 - June 2023 Final.pdf (1,807 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Final Monthly Financial Statement for June 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : No Recommended Action : Motion to approve Final Monthly Financial Statement for June 2023 Public Content The final financial statement for the month ending June 30, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-06 Final.pdf (837 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 09.11.2023.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,076.39 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-09-11.pdf (133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Application for Impact Aid under P.L.81-874 for Fiscal Year 2023-2024 naming the Authorized Representative and Core User Account Signer, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for Fiscal Year 2023-2024 naming the Authorized Representative and Core User Account Signer. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. The "Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User," with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board again approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2023-2024. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : No Recommended Action : Motion to approve Superintendent's Annual Financial Report & Cost Report for Year Ended June 30, 2023. Public Content In accordance with rule 6A-1.0071(3), Florida Administrative Code, all sections of the Superintendent's Annual Financial Report (AFR), including the Cost Report, must be submitted for approval by the School Board prior to submission to the State. The AFR is the unaudited data submitted to DOE by Florida school districts. It includes revenue detailed by federal, state, and local sources, and expenditures detailed by function (the purpose of an expenditure) and object (what was purchased or the service obtained). The data is displayed by fund type, including General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. The Cost Report identifies direct and indirect costs by program and measures statutory compliance as established in law. Programs include K-3 Basic, 4-8 Basic, 9-12 Basic, K-3 Basic with ESE Services, 4-8 Basic with ESE Services, 9-12 Basic with ESE Services, ESOL, ESE Support Level 254, and ESE Support Level 255. The report is based on fund, function, object, and center. File Attachments Fiscal Year 2022-2023 Program Cost Report 9-11-23.pdf (1,968 KB) 2022-2023 AFR - Published 9.11.2023.pdf (2,310 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of Fuel Purchasing Agreement between Almarante Fire District and The School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve renewing the Fuel Purchasing Agreement between Almarante Fire District and The School Board of Okaloosa County, Florida, effective June 15, 2023, through June 14, 2024. Public Content Request approval to renew the Fuel Purchasing Agreement between Almarante Fire District and The School Board of Okaloosa County, Florida, effective June 15, 2023, through June 14, 2024. The Agreement allows the Purchaser to purchase fuel as needed from one of the School Board's fuel pump sites adhering to the Agreement terms and conditions. Copies of the renewal document at attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments ALMARANTE AGREEMENT.pdf (1,148 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $50,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $411,600.00 Budgeted : Yes Budget Source : Federal Funds, Project 3488 DoDEA Engage 2.0 Recommended Action : Motion to approve the purchase of computer equipment from Apple Store for Education Institution in the amount of $411,600.00. Public Content Request approval to purchase computer equipment from Apple Store for Education Institution in the amount of $411,600.00. The purchase is made through State of Florida Alternate Contract #43211500-WSCA-15-ACS and funds will be paid from Federal Funds, Project 3488 DoDEA Engage 2.0. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments APPLE QUOTE.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid Purchase Over $50,000: Mobile Communications America, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : Yes Dollar Amount : $54,809.50 Budgeted : Yes Budget Source : Capital Fund, Project 2395 DW- Safety/ADA Recommended Action : Motion to approve the purchase of radios and additional equipment from Mobile Communications America, Inc. for a total of $54,809.50. Public Content Request approval to purchase radios and additional equipment from Mobile Communications America, Inc. for a total of $54,809.50. The purchase is made through Sourcewell Contract #042012-MO, and funds will be paid from Capital Fund, Project 2395 DW-Safety/ADA. A copy of the quote is attached. For additional information, please contact Danny Dean, Program Director, Safe Schools, at (850) 689-7117. File Attachments MCA QUOTE.pdf (3,413 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Service Agreement #24-81 Teaching Strategies, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,485.00 Budgeted : Yes Budget Source : Federal Funds, Project 4476 IDEA- Part B-Pre-K Recommended Action : Motion to approve Service Agreement #24-81 between Teaching Strategies, LLC and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, in an amount not to exceed $10,485.00, effective September 12, 2023, through May 31, 2024. Public Content Request approval of Service Agreement #24-81 between Teaching Strategies, LLC and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, to provide Professional Development for PreKD teachers. The Provider will be paid $3,495.00 per training session for three (3) sessions, based on six (6) hours per session, for a total contract amount not to exceed $10,485.00. Funds will be paid from Federal Funds, Project 4476 IDEA-Part B-Pre-K. The Agreement is effective September 12, 2023, through May 31, 2024, and a copy is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments SA 24-81.pdf (447 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Affiliation Agreement between The School Board of Okaloosa County, Florida, and Bridgeway Center, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Affiliation Agreement between the School Board of Okaloosa County, Florida, and Bridgeway Center, for the Lincensed Practical Nursing program at Okaloosa Technical College, for a term of three years. Public Content This Affiliation Agreement governs the operation of clinical experiences that is part of the curriculum for the LPN program at Okaloosa Technical College, and is effective for three years. For more information, contact Jon Williams at 850-833-3500 or williamsj2@okaloosaschools.com File Attachments Affiliation Agreement Bridgeway Center.pdf (277 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Employee Benefit Program Renewal for the 2024 Plan Year, presented by Russ Frakes, Program Director, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefits Program renewal for the 2024 Plan Year. Public Content The Benefits Oversight Group has reviewed all materials relevant to the renewal of the group medical, dental, vision, life and long-term disability plans and has voted to make the following recommendations to the Superintendent: Group Medical - Coverage to be renewed with United Healthcare under an Administrative Services Only agreement. This rate for this agreement is unchanged from last year per the included rate guarantee. Stop Loss Insurance - It is recommended that the existing aggregate and specific stop loss insurance Sirius America Insurance Company be renewed per the terms illustrated in the attached illustration. Group Dental - Coverage to be renewed with UHC. There are no changes to this agreement from 2023 (Months 17 through 28 of a 40-month agreement). Group Life Insurance - Coverage to be renewed with the Standard. There are no changes to this agreement from 2023 (Year 3 of a 3-year agreement). Group Vision - Coverage to be renewed with EyeMed. There are no changes to this agreement from 2023 (Year 2 of a 4-year agreement). Group Long Term Disability - Coverage to be renewed with the Standard. There are no changes to this agreement from 2023 (Year 2 of a 2-year agreement). Short Term Disability - Coverage to be renewed with the Standard. There are no changes to this agreement from 2023 (Year 2 of a 2-year agreement). Accident - Coverage to be renewed with the Standard. There are no changes to this agreement from 2023 (Year 2 of a 2-year agreement). Critical Illness- Coverage to be renewed with the Standard. There are no changes to this agreement from 2023 (Year 2 of a 2- year agreement). Hospital Indemnity- Coverage to be renewed with the Standard. There are no changes to this agreement from 2023 (Year 2 of a 2-year agreement). HRA/FSA - There are no changes to this agreement with Saltmarsh Cleaveland and Gund from 2023 (Year 2 of a 4-year agreement). A program summary exhibit is attached. Please direct any questions or requests for additional information to Russ Frakes, (850) 833-5823. File Attachments Employee Benefit Renewal Summary - 2024.pdf (559 KB) Okaloosa County School District - Sirius - Quote Comparison - 8-25-23.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Contract/Lease Renewal Agreement and Amendment to Contract C08-1671-LIB between Okaloosa County Board of County Commissioners and The School Board of Okaloosa County, Florida, for the Library Cooperative Courier Services, presented by Eric Mitchell, Director, Information Services, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Fiscal Impact : Yes Dollar Amount : $9,950.00 Budgeted : No Budget Source : Not Applicable Recommended Action : Motion to approve the Contract/Lease Renewal Agreement and Amendment to Contract C08-1671-LIB between Okaloosa County Board of County Commissioners and The School Board of Okaloosa County, Florida, for the Library Cooperative Courier Services, effective October 1, 2023 through September 30, 2024. Public Content The Okaloosa County Public Library Cooperative agrees to renew the Library Cooperative Courier Service Contract/Lease and Amendment to Contract, C08-1671-LIB for an additional term. The contract renewal period will commence October 1, 2023, and terminate September 30, 2024. The annual amount for this contract is $9,950.00. For additional information, please call Eric Mitchell, (850) 689-7153. File Attachments Library Cooperative Contract Renewal.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Approval of renewal of Federal Communications Commission (FCC) License for Okaloosa County Public Schools Educational Broadband Service (EBS) Station WLX834 (Shalimar Channels B1-B4), presented by C. Jeffrey McInnis, School Board Attorney, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve renewal of the Federal Communications Commission (FCC) License for Okaloosa County Public Schools Educational Broadband Service (EBS) Station WLX834 (Shalimar Channels B1-B4). Public Content Requesting approval to renew the Federal Communications Commission (FCC) License for the Okaloosa Public Schools Educational Broadband Service (EBS) Station WLX834 (Shalimar Channels B1-B4) and authorize the Chairman to sign all necessary FCC forms for the renewal and any other FCC forms required for the leasing application extension related to the license period. File Attachments FCC Form 601.pdf (1,233 KB) FCC Form 602.pdf (254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Appropriation of District 5 School Board Member Capital Outlay Funds to Laurel Hill School for a refrigerator in the amount of $599.00, presented by Diane Kelley, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $599.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Laurel Hill School for a refrigerator in the amount of $599.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Laurel Hill School for a refrigerator in the amount of $599.00. File Attachments Laurel Hill Refrigerator.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 11, 2023 - Workshop Meeting Type : Information Public Content There have been no employees that have been placed on/or removed from Administrative Leave at this time. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 11, 2023 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retriement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Daniel Allison 108219 Teacher Crestview HS 9/1/2023 Pheba Bush 106030 Lead Custodian Elliott Point ES 12/1/2023 Vicki Burger 108669 Teacher Edge ES 9/1/2023 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Sept 11, 2023 Separations, Public.pdf (43 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Sept 11, 2023 Instructional New Hires, Public.pdf (36 KB) Sept 11, 2023 Ed Support New Hires, Public.pdf (39 KB) Sept 11, 2023 Substitute New Hires, Public.pdf (105 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Employee Transfers, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Sept 11, 2023 Transfers, Public.pdf (79 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Sep 11, 2023 - Workshop Meeting Type : Action, Information 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 11, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Sep 11, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 11, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Sep 11, 2023 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Sep 11, 2023 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Required Local Effort Millage Rate of 3.229 Mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to adopt the Required Local Effort Millage Rate of 3.229 Mills. Public Content The Okaloosa County School District is required to levy a certain millage each year in order to receive funds through the Florida Education Finance Program (FEFP). This millage rate is set by the State of Florida. Over the past 10 years, the Required Local Effort has decreased. Please see the attached document which contains a history of all millage rates approved since fiscal year 1991-1992. Please note that even though the millage rate is decreasing, property taxes are expected to increase due to the increase in property value; therefore, the School District must advertise this as an increase to property taxes. File Attachments Millage Comparison FY 2024.xlsx.pdf (623 KB) 15. Public Hearing Subject : 15.2 Basic Discretionary Operating Millage Rate of 0.748 Mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Discretionary Operating Millage Rate of 0.748 Mills. 15. Public Hearing Subject : 15.3 Capital Outlay Millage Rate of 1.500 Mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Capital Outlay Millage Rate of 1.500 Mills. 15. Public Hearing Subject : 15.4 Total Millage Levy of 5.477 Mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Total Millage Levy of 5.477 Mills. Public Content The Okaloosa County School District's Total Millage Levy has decreased over the past 10 years. Please see the attached document which contains a history of all millage rates approved since fiscal year 1991-1992. The Total Millage Levy is made up of the following: Required Local Effort - This levy is set by the State of Florida. The School District must levy this amount in order to receive funds through the Florida Education Finance Program (FEFP). Discretionary Operating Millage - This levy is approved by the State of Florida and levied by all School Districts. These funds support general operations.  Capital Outlay Millage - This levy is approved by the State of Florida and levied by all School Districts. These funds support Capital Outlay expenditures. Please note that even though the millage rate is decreasing, property taxes are expected to increase due to the increase in property value; therefore, the School District must advertise this as an increase to property taxes. File Attachments Millage Comparison FY 2024.xlsx.pdf (623 KB) 15. Public Hearing Subject : 15.5 Resolution 22-08 Adopting the Millage Rates for Fiscal Year 2023- 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to adopt Resolution 23-08 Adopting the Millage Rates for Fiscal Year 2023-2024. Public Content File Attachments Resolution 23-08 - ESE524 - FY 2024.pdf (84 KB) 15. Public Hearing Subject : 15.6 Okaloosa County School District Budget, General Fund, for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Okaloosa County School District Budget, General Fund, in the amount of  $404,665,326.70, for Fiscal Year 2023-2024. Public Content 15. Public Hearing Subject : 15.7 Okaloosa County School District Budget, Special Revenue Funds - Food Service for Fiscal Year 2023- 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds - Food Service, in the amount of $25,025,083.87, for Fiscal Year 2023- 2024. Public Content 15. Public Hearing Subject : 15.8 Okaloosa County School District Budget, Special Revenue Funds - Other Federal Programs - Fund 420, for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds - Fund 420 -  Other Federal Programs, for Fiscal Year 2023-2024, in the amount of $26,987,218.79. Public Content 15. Public Hearing Subject : 15.9 Okaloosa County School District Budget, Special Revenue Funds - CRRSA - Elementary and Secondary School Emergency Relief II (ESSER II) - Fund 443, for Fiscal Year 2023- 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds - CRRSA - Elementary and Secondary School Emergency Relief II (ESSER II) - Fund 443, for Fiscal Year 2023-2024, in the amount of $305,969.19. Public Content 15. Public Hearing Subject : 15.10 Okaloosa County School District Budget, Special Revenue Funds - ARP - Elementary and Secondary School Emergency Relief III (ESSER III) - Fund 445, for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds - ARP - Elementary and Secondary School Emergency Relief III (ESSER III) - Fund 445, for Fiscal Year 2023-2024, in the amount of $4,301,136.66. Public Content 15. Public Hearing Subject : 15.11 Okaloosa County School District Budget, Special Revenue Funds - Other ARP Act Relief - Fund 446, for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve Okaloosa County School District Budget, Special Revenue Funds - Other ARP Act Relief - Fund 446, for Fiscal Year 2023-2024, in the amount of $499,823.85. Public Content 15. Public Hearing Subject : 15.12 Okaloosa County School District Budget, Special Revenue Funds - Miscellaneous (Internal Funds) - Fund 490, for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve Okaloosa County School District Budget, Special Revenue Funds - Miscellaneous (Internal Funds) - Fund 490, in the amount of $18,606,064.73, for Fiscal Year 2023-2024. Public Content 15. Public Hearing Subject : 15.13 Okaloosa County School District Budget, Debt Service Funds, for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Okaloosa County School District Budget, Debt Service Funds, for Fiscal Year 2023- 2024, in the amount of $21,563,393.19. Public Content 15. Public Hearing Subject : 15.14 Okaloosa County School District Budget, Capital Project Funds, for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer,  and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Okaloosa County School District Budget, Capital Project Funds, for Fiscal Year 2023-2024, in the amount of $201,606,988.61. 15. Public Hearing Subject : 15.15 Okaloosa County School District Budget, Internal Service Funds, for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Okaloosa County School District Budget, Internal Service Funds, for Fiscal Year 2023-2024, in the amount of $43,890,709.97. 15. Public Hearing Subject : 15.16 Okaloosa County School District Budget for Fiscal Year 2023- 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to approve the Okaloosa County School District Budget, in the amount of $747,451,715.56, for Fiscal Year 2023-2024. Public Content File Attachments !DSB FY 2024 - Board Agenda.pdf (3,105 KB) 15. Public Hearing Subject : 15.17 Resolution 23-09 Adopting the Okaloosa County School District Budget for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 11, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 11, 2023 Absolute Date : Sep 11, 2023 Recommended Action : Motion to adopt Resolution 23-09 Adopting the Okaloosa County School District Budget, in the amount of $747,451,715.56, for Fiscal Year 2023-2024. Public Content File Attachments Resolution 23-09 Adopt Final Budget FY 2024.pdf (103 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Sep 11, 2023 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Closed Attorney-Client Session Meeting : Sep 11, 2023 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Board Meeting for the purpose of conducting a closed attorney-client session to discuss a litigation matter pending in the United States District Court, Northern District of California, Case No. 3:22-cv-08881. The Special Meeting will be held on Monday, September 11, 2023, at 8:30 a.m. The open portions of the meeting will be conducted at the School District Central Administration Complex, Training Room, Niceville, Florida. The attorney-client portions of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 9-11-2023 Special Mtg - Attorney-Client.pdf (55 KB) 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Sep 11, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on September 11, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing - 6:15 p.m. Meeting : Sep 11, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 11, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: ` Okaloosa County School District Millage Rate and Budget for Fiscal Year 2023-2024 Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. File Attachments 9-11-2023 Final Budget Hearing 2023-2024.pdf (10 KB) 17. Public Notices Subject : 17.4 Public Notice Meeting : Sep 11, 2023 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.