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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: December 18, 2012
TO: Honorable Chairman and Members of the Board
FROM: John Hofstad
SUBJECT: Emergency Debris Removal Contract Extension
DEPARTMENT: Public Works
BCC DISTRICT: ALL
STATEMENT OF ISSUE: Department is asking for a one year extension of its primary and
secondary debris removal contracts in order to prepare an RFP for debris removal services
beginning January 1, 2014.
BACKGROUND: Contracts were awarded in 2007 after a competitive bid process and
subsequently extended in 2009 pursuant to contract provisions for three years through Dec 31,
2012. After a recent review by our Debris Monitoring Contractor, True-North Emergency
Management, it is appears prudent to issue an RFP for Emergency Debris Removal services in
order to take advantage of developments in the debris management industry in recent years.
Since there was not sufficient time to develop an RFP prior to the termination of the existing
agreements the department is recommending a one year extension in order to allocate an
adequate amount of time for drafting an RFP with review from its Debris Monitoring Firm prior
to its advertisement.
OPTIONS: Approve/Disapprove
RECOMMENDATIONS: That the Board grant a one-year extension of the current contracts
and authorize the Chairman to execute the attached renewal forms.
RECOMMENDED BY:
APPROVED BY:
James D. Curry, County Administrator