Okaloosa County BOCC — July 21, 2015 — Agenda Request 06.17.2014

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Arbennie Pritchett WRF Expansion - Engineering RFQ Award & Contract Approval DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS and Purchasing staff seek approval to award RFQ #WS 37- 14 to Constantine Engineering to serve as the Owner's Representative and Design Criteria Professional for the Arbennie Pritchett WRF Expansion Project and to authorize the Chairman to execute the "Agreement for Consulting Services" with Constantine Engineering for an amount not to exceed $1,189,400. Staff also requests to move forward with a qualifications based selection process for a contract with a Design/Build (D/B) Team, as outlined below. BACKGROUND: On January 7, 2014, the BCC authorized staff to move forward with the qualifications based selection process (via a RFQ) for a contract with an engineering consultant for the Arbennie Pritchett WRF Expansion Project. The BCC also approved a Review Committee to review the Statement of Qualifications submitted by interested engineering firms. That Agenda Request along with background information on the Arbennie Pritchett WRF Expansion Project is attached for your review. This previous Agenda Request explains the project need, funding, and the design-build process/roles. Since the above-mentioned approvals, OCWS and Purchasing staff worked together to produce Request for Qualifications (RFQ) # WS 37-14, titled "Design Criteria Professional, Owner's Representative & Consulting Engineering Services for a Proposed 5 MGD Expansion to Okaloosa County Water & Sewer's Arbennie Pritchett WRF". This RFQ went through County Contract Review, and the Coordination Sheet is attached. The RFQ was then advertised via multiple outlets: 1) newspaper, 2) BidNet, a statewide procurement tool, and 3) emails to specific engineering firms in the area that have shown interest in past Engineering RFQs for County projects. Upon the March 28, 2014 deadline listed in the RFQ, one engineering firm submitted a Statement of Qualifications - Constantine Engineering. The individuals of the Review Committee reviewed Constantine's submittal, and deemed that they were a qualified engineering firm capable of performing the required roles listed in the RFQ. Constantine was Program Manager and Owner's Representative for the $65M program to construct the original Arbennie Pritchett WRF and related sub-projects that concluded in 2011. They have also been pivotal in other related wastewater projects, such as Ft. Walton Beach Consolidation, 7th Special Forces, Eglin Main Base, and Niceville/Valparaiso (diverting East County flow). After the Review Committee meeting, staff then negotiated a professional services agreement with Constantine Engineering for them to serve as the Owner's Representative, Design Criteria Professional, and perform other engineering services. The attached "Agreement for Consulting Services" (Agreement) with Constantine Engineering is attached for your review, consideration, and approval. Along with the Agreement, attached is Exhibit A (scope of work), Exhibit B (compensation), and the County Contract Review Coordination Sheet. Please recall that this is a design-build project, budgeted at $13M in the Capital Improvement Program (CIP) years FY2014-FY2016. Of that budget, with the execution of this Agreement, an amount not to exceed $1,184,900 would be under contract with Constantine. Over $11M would be slated for the actual design/build construction, whereby a Design/Build Team would be under contract in the future to produce the design and perform the construction. As the Owner's Representative, Constantine would be overseeing the project in the following manner summarized as: serve as the Design Criteria Professional; prep