Okaloosa County School Board — Regular Meeting, June 23, 2014 — reading text

Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Recommendation to reject all proposals to RFP 14-07 School Food Service Management Operations and to re-advertise a revised RFP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to reject all proposals to RFP 14-07 School Food Service Management Operations and to re- advertisement of a revised RFP for School Food Service Management Operations. Public Content Superintendent's recommendation and justification: Upon consideration of the School Food Service Management Operations RFP 14-07 and the efforts of the RFP Selection Committee, my recommendation is that the School Board reject all proposals and re- advertise a revised RFP. Certain aspects of the Evaluation Criteria section found on pages 36-37 of the RFP are ambiguous. These ambiguities appear to have led to inconsistent approaches to scoring, which have resulted in scoring that appears to be unreliable. The re-advertised RFP should have additional language in the Evaluation Criteria section to unambiguously guide members of the Selection Committee on how to apply each category's score range to the proposals. The current RFP lacks this type of language for multiple important categories. The magnitude and importance of this contract make it particularly important that the Selection Committee is provided with unambiguous rules to follow when scoring proposals. My recommendation will ensure that all proposers are treated fairly and that the School Board selects the best proposal for our District. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Exempted Purchase: Discovery Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,930.00 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Technology Software Recommended Action : Motion to approve the purchase from Discovery Education, which will provide streaming licenses for high school, middle school and elementary schools throughout the district as listed in attached document Exhibit A. The cost is $52,930 and the contract is effective July 1, 2014 through June 30, 2015. Funds will be paid by Instructional Technology from FY14 General funds, project 3009. This purchase is exempted under 6A-1.012(11) (b). A copy of the quote is attached. Public Content Request approval of the purchase from Discovery Education, which will provide streaming licenses for high school, middle school and elementary schools throughout the district as listed in attached document Exhibit A. The cost is $52,930 and the contract is effective July 1, 2014 through June 30, 2015. Funds will be paid by Instructional Technology from FY14 General funds, project 3009. This purchase is exempted under 6A-1.012(11)(b). A copy of the quote is attached. File Attachments Discovery Ed Subscription Agreement.pdf (1,474 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Exempted Purchase: Edgenuity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $150,500.00 Budgeted : Yes Budget Source : General Funds, Project 7008, Curriculum Development Recommended Action : Motion to approve the purchase from Edgenuity in the amount of $150,500 to provide unlimited user licenses, grades 6-12 Credit Recovery, for Virtual Classroom and Web Administrator for fifty (50) courses, which also includes three (3) days of on-site professional development. This purchase is exempted under 6A-1.012 (11)(b). Funding will be paid by the Curriculum Department from  the FY15 budget once available from general funds, project 7008, Curriculum Development. The contract is effective 7/1/2014 through June 30, 2015. A copy of the Price Quote is attached. Public Content Request approval for the purchase from Edgenuity in the amount of $150,500 to provide unlimited user licenses, grades 6-12 Credit Recovery, for Virtual Classroom and Web Administrator for fifty (50) courses, which also includes three (3) days of on-site professional development. This purchase is exempted under 6A-1.012 (11)(b). Funding will be paid by the Curriculum Department from the FY15 budget once available from general funds, project 7008, Curriculum Development. The contract is effective 7/1/2014 through June 30, 2015. A copy of the Price Quote is attached. For additional information, please contact Steve Horton, Director, High School Education at (850) 833-3191. File Attachments EDGENUITY.pdf (437 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Service Agreement #15-07 Heather Leytham, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,400.00 Budgeted : Yes Budget Source : Internal Funds, Dance Team Recommended Action : Motion to approve Service Agreement #15-07, between Heather Leytham and The School Board of Okaloosa County, FL. The Provider will deliver a Dance Technique Program, two (2) hours per week, to all Crestview High School Dance Team members. The Provider will be paid $640.00 per month for up to ten (10) months, for a total contract amount not to exceed $6,400.00. All funds will be paid by Crestview High School from Internal, Dance Team. The contract is effective July 2, 2014 through April 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-07, between Heather Leytham and The School