Okaloosa County School Board — Regular Meeting, June 23, 2014

Monday, June 23, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cindy Frakes Meeting : Jun 23, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : Jun 23, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Jun 23, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 23, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Correction of typographical error - Consent 7.15 Exempted Purchase: Edgenuity; the correct amount should be $150,500 Added - Consent 7.35 Exempted Purchase: Lego Education Added - Consent 7.36 Exempted Purchase: Pitsco Education  Added - Consent 7.37 Exempted Purchase: Stokes Educational Services (SES) Added - Consent 7.38 Title II Part A: Teacher and Principal Training and Recruiting Fund 2014-2015 Grant Application Added - Consent 7.39 Contract Extension Agreement for Food Management Services between the School Board of Okaloosa County and Sodexo America, LLC Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Correction of typographical error - Consent 7.15 Exempted Purchase: Edgenuity; Amount should be $150,500 Added - Consent 7.35 Exempted Purchase: Lego Education Added - Consent 7.36 Exempted Purchase: Pitsco Education Added - Consent 7.37 Exempted Purchase: Stokes Educational Services (SES) Added - Consent 7.38 Title II Part A: Teacher and Principal Training and Recruiting Fund 2014-2015 Grant Application Added - Consent 7.39 Contract Extension Agreement for Food Management Services between the School Board of Okaloosa County and Sodexo America, LLC Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Visitors Subject : 3.1 Recognition of Mike Foxworthy, Chief Officer for Human Resources, Retirement, presented by the Superintendent Meeting : Jun 23, 2014 - Regular Meeting Type : Recognition 5. Personnel Appointments Subject : 5.1 Appointment of Assistant Principal I, Niceville High School, recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Niceville High School. Motion & Voting Motion to approve the appointment of Ryan Gore to the position of Assistant Principal I, Niceville High School. Motion by Melissa Thrush, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.2 Appointment of Assistant Principal I, Choctawhatchee High School, recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Choctawhatchee High School. Motion & Voting Motion to approve the appointment of Michelle Heck to the position of Assistant Principal I, Choctawhatchee High School. Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.3 Appointment of Assistant Principal II, Pryor Middle School, recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant  Principal II, Pryor Middle School. Motion & Voting Motion to approve the appointment of Peggy Nehring to the position of Assistant Principal II, Pryor Middle School. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.4 Appointment of Principal, Florosa Elementary School, recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Florosa Elementary School. Motion & Voting Motion to approve the appointment of Dawn Massey to the position of Principal, Florosa Elementary School. Motion by Dewey Destin, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of May 22 - June 4, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 23, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of May 22 - June 4, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 22 - June 4.pdf (20 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of May 22 - June 4, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 23, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 22 - June 4, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 22 - June 4.pdf (22 KB) 6. Committee and Staff Reports Subject : 6.3 Report on In-School Suspension program, presented by Andy Johnson, Specialist, Student Intervention Services Meeting :  Jun 23, 2014 - Regular Meeting Type : Information Public Content This report will contain the guidelines and procedures that were implemented for an in-school suspension program. The report will include the philosophy and the goals of the program as well as data that has been collected throughout the school year. File Attachments ISS Report to School Board- SY 2013-14.pdf (687 KB) 7. Consent Agenda Subject : 7.1 Approval of the Minutes of the Workshop Meeting of June 5, 2014, and the Minutes of the Regular Meeting of June 9, 2014, recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of June 5, 2014, and the Minutes of the Regular Meeting of June 9, 2014. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 6-5-2014 Workshop DRAFT.pdf (174 KB) 6-9-2014 Meeting DRAFT.pdf (170 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Appropriation of District 2 School Board Member Capital Outlay Funds to Destin Elementary School for iPads in the amount of $4,280.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,280.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Destin Elementary School for iPads in the amount of $4,280.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Destin Elementary School for iPads in the amount of $4,280.00. File Attachments Destin ES iPads.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Monthly Financial Statement for May 2014 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action :  Motion to approve Monthly Financial Statement for May 2014 Public Content The financial statement for the month ending May 31, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials May 2014.pdf (551 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Budget Amendment #9 - Fiscal Year 2013-2014 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $358,404.65 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #9 - Fiscal Year 2013-2014 Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of May 2014: General Fund $ 261,698.83 Debt Service Funds 0.14 Capital Projects Funds 35,995.54 Other Special Revenue Funds - Federal 45,729.08 Other Special Revenue Funds - Food Service 14,981.06 Total - All Funds $ 358,404.65 File Attachments !B-A 9 - May 2014.pdf (1,167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-23-14.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Payroll Warrant Register and Accounts Payable Warrant Register for May 2014, totaling $24,075,361.75 and Bank Transfers for May 2014, totaling $17,295,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,075,361.75  and Bank Transfers in the amount of $17,295,000.00 Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2014 totaling $24,075,361.75; and Bank Transfers for May 2014, totaling $17,295,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - May 2014.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting :  Jun 23, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Fiscal Impact : Yes Dollar Amount : $38,400.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - June 23, 2014.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Fiscal Year 2013-2014 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : The District currently owns 10,050 assets with an original value of $360.7 million and a current book value of $211.5 million as of May 28, 2014. The District is requesting Board Approval to remove 110 missing items with a current book value of $24,092.29, reflecting a .0115% reduction in District assets. Public Content As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2013-2014 Missing Inventory Items.pdf (52 KB) Fiscal Year 2013-2014 Inventory.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Contract Extension Agreement between the School Board of Okaloosa County and AMIkids Emerald Coast, Inc., presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Recommended Action : Motion to approve the Contract Extension Agreement between the School Board of Okaloosa County and AMIkids Emerald  Coast, Inc., effective June 25, 2014 through June 24, 2015. Public Content This is an extension of the agreement between AMIkids Emerald Coast, Inc. and the School Board of Okaloosa County, Florida. The agreement provides for the delivery of educational services to students who need an alternate placement. There are no changes to the contract language. This is an annual renewal of the agreement for an additional twelve months, effective June 25, 2014 through June 24, 2015.. File Attachments AMIKids Contract Extension 2014.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Agreement between The School Board of Walton County, Florida, and The School Board of Okaloosa County, Florida, presented by Melody Sommer, Program  Director, Exceptional Student Education, and recommended by the Superintendent for approval Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Agreement beween the School Board of Walton County and the School Board of Okaloosa County to provide ESE services to eligible Walton County students. Public Content This agreement provides ESE services to Walton County students, Pre- Kindergarten through Grade 12, who have met the appropriate criteria in the categories of Hearing Impaired and/or Intellectual Disabilities. File Attachments Walton County Agreement 2014-15.pdf (545 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 IDEA Part B, Entitlement 2014-15 DOE 100(B) and IDEA Part B, Preschool Entitlement 2014-15 DOE 100(B), presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Fiscal Impact : Yes Dollar Amount : $7,247,495.00 Budgeted : Yes Budget Source : IDEA Part B, Entitlement and IDEA, Part B, Preschool Entitlement Recommended Action : Motion to approve the IDEA Part B, Entitlement 2014-15 and IDEA Part B, Preschool Entitlement 2014-15 DOE 100(B). Public Content These are federal funds provided to the school district for the purpose of providing services to Exceptional Student Education students, ages 3 through 22. The grant application has been delayed, and the submission date has been extended until July 15, 2014. However the FLDOE is requiring approval of the funds, form DOE 100(B), be submitted by July 1,2014. Please see the excerpt from the state's email dated 5/29/14: "Due to unforeseen circumstances, the online application has been delayed and we are working toward having the system available very soon. In light of this situation, an extension has been granted for districts to submit electronically the IDEA entitlement application. However, the deadline for receipt of the DOE 100 (A or B) by July 1, 2014, still remains in effect. To ensure the continuity of FY 2014-15 IDEA entitlement funds (Part B and Preschool) with an effective date of July 1, 2014, districts must mail a completed and signed DOE 100 (A or B), which must be received in the Office of Grants Management (OGM) by close of business (5:00 p.m. EDT) on July 1, 2014, and submit the completed application electronically on or before Tuesday, July 15, 2014. " The full IDEA budget will be presented to the Board prior to submission to the state. File Attachments IDEA Project Application DOE 100B 2014-15.pdf (146 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 School Volunteer Lists, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests for 6-23-14.pdf (789 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Recommendation to reject all proposals to RFP 14-07 School Food Service Management Operations and to re-advertise a revised RFP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to reject all proposals to RFP 14-07 School Food Service Management Operations and to re- advertisement of a revised RFP for School Food Service Management Operations. Public Content Superintendent's recommendation and justification: Upon consideration of the School Food Service Management Operations RFP 14-07 and the efforts of the RFP Selection Committee, my recommendation is that the School Board reject all proposals and re- advertise a revised RFP. Certain aspects of the Evaluation Criteria section found on pages 36-37 of the RFP are ambiguous. These ambiguities appear to have led to inconsistent approaches to scoring, which have resulted in scoring that appears to be unreliable. The re-advertised RFP should have additional language in the Evaluation Criteria section to unambiguously guide members of the Selection Committee on how to apply each category's score range to the proposals. The current RFP lacks this type of language for multiple important categories. The magnitude and importance of this contract make it particularly important that the Selection Committee is provided with unambiguous rules to follow when scoring proposals. My recommendation will ensure that all proposers are treated fairly and that the School Board selects the best proposal for our District. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Exempted Purchase: Discovery Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,930.00 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Technology Software Recommended Action : Motion to approve the purchase from Discovery Education, which will provide streaming licenses for high school, middle school and elementary schools throughout the district as listed in attached document Exhibit A. The cost is $52,930 and the contract is effective July 1, 2014 through June 30, 2015. Funds will be paid by Instructional Technology from FY14 General funds, project 3009. This purchase is exempted under 6A-1.012(11) (b). A copy of the quote is attached. Public Content Request approval of the purchase from Discovery Education, which will provide streaming licenses for high school, middle school and elementary schools throughout the district as listed in attached document Exhibit A. The cost is $52,930 and the contract is effective July 1, 2014 through June 30, 2015. Funds will be paid by Instructional Technology from FY14 General funds, project 3009. This purchase is exempted under 6A-1.012(11)(b). A copy of the quote is attached. File Attachments Discovery Ed Subscription Agreement.pdf (1,474 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Exempted Purchase: Edgenuity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $150,500.00 Budgeted : Yes Budget Source : General Funds, Project 7008, Curriculum Development Recommended Action : Motion to approve the purchase from Edgenuity in the amount of $150,500 to provide unlimited user licenses, grades 6-12 Credit Recovery, for Virtual Classroom and Web Administrator for fifty (50) courses, which also includes three (3) days of on-site professional development. This purchase is exempted under 6A-1.012 (11)(b). Funding will be paid by the Curriculum Department from  the FY15 budget once available from general funds, project 7008, Curriculum Development. The contract is effective 7/1/2014 through June 30, 2015. A copy of the Price Quote is attached. Public Content Request approval for the purchase from Edgenuity in the amount of $150,500 to provide unlimited user licenses, grades 6-12 Credit Recovery, for Virtual Classroom and Web Administrator for fifty (50) courses, which also includes three (3) days of on-site professional development. This purchase is exempted under 6A-1.012 (11)(b). Funding will be paid by the Curriculum Department from the FY15 budget once available from general funds, project 7008, Curriculum Development. The contract is effective 7/1/2014 through June 30, 2015. A copy of the Price Quote is attached. For additional information, please contact Steve Horton, Director, High School Education at (850) 833-3191. File Attachments EDGENUITY.pdf (437 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Service Agreement #15-07 Heather Leytham, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,400.00 Budgeted : Yes Budget Source : Internal Funds, Dance Team Recommended Action : Motion to approve Service Agreement #15-07, between Heather Leytham and The School Board of Okaloosa County, FL. The Provider will deliver a Dance Technique Program, two (2) hours per week, to all Crestview High School Dance Team members. The Provider will be paid $640.00 per month for up to ten (10) months, for a total contract amount not to exceed $6,400.00. All funds will be paid by Crestview High School from Internal, Dance Team. The contract is effective July 2, 2014 through April 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-07, between Heather Leytham and The School Board of Okaloosa County, FL. The Provider will deliver a Dance Technique Program, two (2) hours per week, to all Crestview High School Dance Team members. The Provider will be paid $640.00 per month for up to ten (10) months, for a total contract amount not to exceed $6,400.00. All funds will be paid by Crestview High School from Internal, Dance Team. The contract is effective July 2, 2014 through April 30, 2015. A copy of the agreement is attached. File Attachments SA# 15-07.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Memorandum of Agreement between Embry- Riddle Aeronautical University and the School Board of Okaloosa County, presented by Patti Bonezzi, CTE Program Director, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 16, 2014 Absolute Date : Jun 20, 2014 Fiscal Impact : Yes Dollar Amount : $259,290.00 Budgeted : No Budget Source : Choctawhatchee HS $160,800 and Crestview High School $98,490 Recommended Action : Approval of Memorandum of Agreement between The School Board of Okaloosa County and Embry-Riddle Aeronautical University. Public Content The purpose of this agreement is to establish conditions and guidelines for Embry-Riddle Aeronautical University Worldwide dual enrollment courses to be taught within the Okaloosa County School District effective July 1, 2014 through June 30, 2015. The significant changes over last year's contract is the proposed increased enrollment - Choctawhatchee High School 160 students vs. 100 students last year; and Crestview High School 98 students vs. 64. The cost per student enrollment will increase from $975 to $1,005. Several new classes will be introduced during the 2014-15 school year including Flight Physiology and Maintenance Courses. The maintenance courses are the "ground school" to becoming a licensed Airframes and Power Plant Mechanic. Mainstays, such as Basic Ground School (certificate producing) will continue to be offered. Engineering will also be offered; and for the first time, students will have an opportunity to earn college credit through ERAU-W. Another addition to the curriculum will be JROTC which will give students an opportunity to take a management and a logistics course. File Attachments ERAU 2014 15 CONTRACT COST.pdf (300 KB) Okaloosa County SBOC Contract 2014-2015 SIGNED PDF.pdf (641 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Project Lead the Way Program Agreement and Data Sharing Memorandum of Understanding between the School Board of Okaloosa County and Project Lead The Way, Inc., for the Bio-Medical Program at Fort Walton Beach High School, presented by Patti Bonezzi, CTE Program Director, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 16, 2014 Absolute Date : Jun 20, 2014 Fiscal Impact : Yes Dollar Amount : $2,000.00 Budgeted : No Budget Source : Perkins Secondary Grant 2014-15 Recommended Action : Approval of Project Lead the Way Program Agreement and Data Sharing Memorandum of Understanding between the School Board of Okaloosa County and Project Lead The Way, Inc., for the Bio-Medical Program at Fort Walton Beach High School for the period of July 1, 2014 through June 30, 2015. Public Content The purpose of the Project Lead The Way contract between the School Board of Okaloosa County and Project Lead The Way Inc., is continuous support of the Bio-Medical Program at Fort Walton Beach High School in the way of annual updates on curriculum for STEM education and the network support of this nation-wide program. The original Project Lead the Way Contract was amended in October of 2013. Some minor changes were made to correct entity names and information on the Signature Page. Two significant changes were made: 1. Paragraph 9 addresses 'the student personally identifiable data' and 'online student rostering/ registration'. After some negotiation between the parties the "Data Sharing Memorandum of Understanding" was created and is attached to this document. 2. Paragraph 16 'Responsibility of Parties' was revised to read: "The Entity's liability under this section shall not exceed the waiver limits of sovereign immunity under Florida Law." File Attachments Okaloosa PLTW Data MOU_060214.pdf (86 KB) The School Board of Okaloosa County Florida_PLTW Agreement 060314.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Memorandum of Understanding between the School Board of Okaloosa County and the American Society of Transportation and Logistics, Inc., for Global Logistics Associate Certification, presented by Patti Bonezzi, CTE Program Director, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 27, 2014 Absolute Date : Jul 25, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and the American Society of Transportation and Logistics, Inc., for Global Logistics Associate Certification Program for students to earn college credit and CAPE funding. Public Content The purpose of the Global Logistics Associate Certification is for the students to earn an internationally recognized certification that acknowledges the completion of coursework in logistics and supply chain for entry level positions. This certification will also enable them to earn 12 college credits. File Attachments AST&L GLA -MOU.pdf (206 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Secondary ELA and Math Textbook Adoptions, presented by Ann Flanagan, Reading Specialist, and Debbie Davis, Math Specialist, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Secondary ELA and Math Textbook Adoptions. Public Content Request for the School Board to approve the adoption of the following instructional materials pending state adoption: • ELA: Houghton Mifflin, Collections. • English IV: College and Career Readiness: Pearson, Master Reader and Writer (2015-16). • Middle School Math: McGraw-Hill Glencoe, Florida Math • Algebra 1 Honors: Houghton Mifflin, Florida Algebra 1 Explorations in Core Math • Algebra 1, Algebra 1A/1B: Pearson, Florida Algebra 1 (2015) File Attachments 2014 Secondary ELA and Math Textbook Adoption Process and Reccomendations.pdf (934 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Renewal of the Athletic Coaching Endorsement Add- On Program, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Athletic Coaching Endorsement Add- On Program. Public Content The purpose of the Okaloosa’s Athletic Coaching Add-On Endorsement Program is to provide the necessary in-service courses to individuals who wish to add the endorsement to their teaching certificate. In addition, it will provide the coursework necessary for individuals to obtain their athletic coaching certificate. This endorsement will allow the Okaloosa County School District to increase the content knowledge of the participants and to train individuals who are needed to fill the many athletic coaching positions in our district. File Attachments OKALOOSA Athletic Coaching Add-On Endorsement Program 14-19.pdf (534 KB) OKALOOSA Renewal Letter for School Board 14-19.pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Race to the Top Florida Standards Professional Development Action Project (PDAP) Request for Assistance (RFA) Award, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,355.92 Budget Source : Race to the Top RFA Award from State. Recommended Action : Motion to approve the Race to the Top Florida Standards Professional Development Action Project (PDAP) Request for Assistance (RFA) Award. Public Content Race to the Top Florida Standards Professional Development Action Project (PDAP) Request for Assistance (RFA) Award Across the past two school years, educators in Okaloosa County attended state- sponsored CCSS Summer Institutes. At these activities, administrators and educators assembled in school teams or individually to identify readiness to implement CCSS and create a school or district-based plan to begin this process. Additionally, administrators and educators spent time in training sessions to increase knowledge of the new standards and learned new instructional activities or routines to use in their classrooms and schools. With funds from this PDAP, Okaloosa County School District intends to positively impact all students across the district by providing educator development in two critical areas: English Language Arts/Intensive Reading and Math. These funds will support mini-professional development action projects across all building levels and content areas; however, each mini-project will have a targeted educator audience. Educator needs and student achievement data played a part in determining how best to focus the mini-projects throughout the district. File Attachments Okaloosa RFA FL ST PDAPs.pdf (429 KB) Okaloosa RFA.pdf (367 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 Title I Part A Grant Application, presented by Joan Pickard, Title I Specialist, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,617,598.00 Budget Source : Title I Part A Grant Recommended Action : Motion to approve the Title I Part A grant application. Public Content The preliminary allocation from FL DOE for Title I Part A is $5,095,047.00. Added to this is an estimated roll forward amount of $522,551.00. Total anticipated allocation is thus $5,617,598.00. Schools were allocated funds based on $651.00 per free or reduced lunch student attending their school on data certain Feb. 2014. The Title I schools will remain those elementary schools or the elementary grades in combination schools with a free or reduced lunch percentage over 50%. As required by Title I regulations, Okaloosa Academy will also be a Title I school for the 2014-2015 school year as their poverty rate was over 75%. Title I funds will be used to meet the following needs: strengthening foundation skills, improving quality of teaching through professional development, increase parental involvement, provide comparable services to homeless students, provide comparable services to neglected and delinquent children, improve college and career readiness, and purchase technology. File Attachments 6-10-14 Title I Part A Budget for grant planning 14-15 Projected Title I Budget with schools.pdf (255 KB) Title I Part A grant narrative 14-15.pdf (364 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Title I Part D Grant Application, presented by Joan Pickard, Title I Specialist, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $139,825.00 Budget Source : Title I Part D Grant Recommended Action : Motion to approve the Title I Part D grant application. Public Content The preliminary allocation from FL DOE for Title I Part D is $139,825. As Rader Group will be providing the educational component at the DJJ centers the grant was developed in consultation with Ray Sansom, Terri Roberts, and Bill Eddins. Title I Part D funds will be used to meet the following needs: increase students performing at grade level, increase number of students receiving industry certifications, increase graduation rates, increase educational input at transitional meetings and treatment team representation. To meet these needs funds will be used to provide a vocational teacher, a paraprofessional part time, a transitional counselor part time, credit recovery software, and supplemental materials and supplies for curriculum. File Attachments 14-15 narrative Florida Department of Education - Title 1, Part D.pdf (1,185 KB) FY 14-15 Budget for grant planning Title I Part D 6-10-14 (2).pdf (193 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Title III Part A: English Language Acquisition 2014-2015 Grant Application, presented by Lois Handzo,  Program Director of Student Intervention Services, and recommended by the Superintendent for Approval Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Fiscal Impact : Yes Dollar Amount : $130,549.00 Budgeted : Yes Budget Source : Title III Supplementary Instructional Support For English Language Learners Grant 2014-2015 Recommended Action : Motion to approve the Title III Part A: English Language Acquisition 2014-2015 grant application. Public Content Just today, notification was received from the DOE Title III office to submit preliminary Title III Grant information to our School Boards for approval in draft form because the Grants Management website for the Grant Application process is experiencing technical difficulties and is not open. The Title III Grant attached has been written based on the allocation in the amount of $106,948.63, provided to me by the DOE Title III office plus an estimated roll forward amount of $23,601.00, for a total of $130,549.00. File Attachments Title III Grant 2014.2015.Updated 6.23.2014.pdf (3,263 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Technical Services Agreement between the School Board of Okaloosa County and VSCHOOLZ, Inc., for 2014-2015, presented by Christy Corbin, Assistant Principal for Online Education, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Okaloosa Online/CSR Recommended Action : Motion to approve the Technical Services Agreement between the School Board of Okaloosa County and VSCHOOLZ, Inc., for 2014-2015. Public Content After negotiations with VSCHOOLZ / Calvert, Inc., personnel and the review of these documents by the School Board attorney and Chief Financial Officer, we are able to recommend this vendor to the Board to provide virtual services to Okaloosa County students through Okaloosa Online. Okaloosa County students will have the opportunity to utilize this online program to meet academic needs. Okaloosa Online is an approved DOE provider. This contract will allow Okaloosa to meet the requirements of two virtual options in grades 6-12 as well as two for grades Kindergarten through Fifth. We will meet the requirements of the K-12 VIP legislation (1002.45) by contracting with this curriculum host for grades K-12 through Okaloosa Online, for full and part time elementary, middle, and high school virtual students. In 2013-2014, Okaloosa County had 196 students in Okaloosa Online. We would like to make this an option for our district’s families and recommend approval of the attached contract for the 2014-2015 school year. File Attachments Contract 2014-2015 (2).pdf (601 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Contract between the School Board of Okaloosa County and K12 Florida, LLC, for 2014-2015, presented by Christy Corbin, Assistant Principal for Online Education, and recommended  by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Absolute Date : Jul 01, 2014 Fiscal Impact : Yes Budgeted : Yes Budget Source : K-12 Virtual Instruction Center/K-12 Virtual Instruction project Recommended Action : Motion to approve the contract between the School Board of Okaloosa County and K12 Florida, LLC, for 2014-2015. Public Content After negotiations with K-12 Inc., personnel and the review of these documents by the School Board attorney and Chief Financial Officer, we are able to recommend this vendor to the Board to provide K-12/Aventa Option services to Okaloosa County public school students who meet the requirements of the program. This is one of the two vendors approved by the DOE to provide elementary virtual services. We will meet the requirements of the K-12 VIP legislation (1002.45) by contracting with this approved state vendor for Kindergarten through Fifth and Okaloosa Online, for full and part time elementary, middle, and high school virtual students. In 2013-2014, Okaloosa County had 23 students in this vendor program. We would like to continue to make this vendor an option for an additional year to our district’s families and recommend approval of the attached contract for 2014-2015 school year. File Attachments 2014 Florida OEPSO with Rider Okaloosa (FL) for Customer #4211 Rev. 1.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Insurance Renewals for 2014-2015, presented by Jim Palmer, Program Director, Risk Management, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Fiscal Impact : Yes Dollar Amount : $1,684,278.00 Budgeted : Yes Recommended Action : Motion to approve insurance renewals for 2014-2015. File Attachments Insurance Renewals 2014-15.pdf (179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.29 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Employee Separation 6-23-2014.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.30 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.31 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments JUN 23 2014 Ed Support Board Report.pdf (57 KB) JUNE 23 2014 Instructional Board Report.pdf (34 KB) Substitute New Hires Board Report 06-23-2014.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.32 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illeness/ injury/medical examination Public Content The purpose of this item for approval is to reinstate sick leave to employees who became ill or injured while on duty. Elizabeth Overstreet, Southside Center, 2.75 hours Kristine Jackson, Northwood Elementary, 76.25 hours Leigh-Ann Tatum, Silver Sands School, 12.25 hours Lisa Jones, Southside Center, 17.5 hours Ricky Peterson, Custodial Services, 31.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.33 Instructional and Educational Support personnel recommendations for the 2014-2015 school year, presented by Michael Foxworthy, Chief Officer for Human Resources and recommended by the Superintendent. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Instructional and Educational Support personnel  recommendations for the 2014-2015 school year. Public Content Instructional and Educational Support personnel recommendations for the 2014-2015 school year. File Attachments Instructional & Ed Support Recommendations 2014-2015.pdf (280 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.34 Administrative, Managerial, and Professional/ Technical personnel recommendations for school year 2014-2015, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Administrative, Managerial, and Professional/Technical personnel recommendations for the 2014-2015 school year. Public Content The Superintendent's recommendations of Administrative, Managerial, and Professional/Technical personnel for the school year 2014-2015. File Attachments Admin Recommendations 2014-2015 Revised 6-23-2014.pdf (351 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.35 Exempted Purchase: Lego Education, presened by  Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,445.57 Budgeted : Yes Budget Source : Federal Funds, Project 2486, DoDEA - K12 Student Achieve Recommended Action : Motion to approve the purchases from Lego Education for the following schools: Antioch Elementary, Bluewater Elementary, Eglin Elementary, Florosa Elementary, Mary Esther Elementary, and STEMM Center to purchase EV3 Core Set/Software Classroom Packs; EV3 Science Classrom Pack; Space Challenge Set and Activity Pack; EV3 Design Engineering Projects Activity Pack; and EV3 Core & Expansion Set/Software Classroom Pack. Public Content Request approval of the purchases from Lego Education for the following schools: Antioch Elementary, Bluewater Elementary, Eglin Elementary, Florosa Elementary, Mary Esther Elementary, and STEMM Center to purchase EV3 Core Set/Software Classroom Packs; EV3 Science Classrom Pack; Space Challenge Set and Activity Pack; EV3 Design Engineering Projects Activity Pack; and EV3 Core & Expansion Set/Software Classroom Pack. This one of three components necessary to provide complete robots for science labs in each of these schools. This is an exempted purchase under 6A-1.012(11)(b). Copies of the quotes are attached. For additional information, please contact Kaye McKinley, Deputy Superintendent at (850) 833-5888. File Attachments LEGO.pdf (272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.36 Exempted Purchase: Pitsco Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $46,858.82 Budgeted : Yes Budget Source : Federal Funds, Project 2486, DoDEA - K12 Student Achieve Recommended Action : Motion to approve the purchases from Pitsco  Education for the following schools: Antioch Elementary, Bluewater Elementary, Eglin Elementary, Florosa Elementary, Mary Esther Elementary, and STEMM Center to purchase Mr. Robot Assembled and Unassembled Kits. Public Content Request approval of the purchases from Pitsco Education for the following schools: Antioch Elementary, Bluewater Elementary, Eglin Elementary, Florosa Elementary, Mary Esther Elementary, and STEMM Center to purchase Mr. Robot Assembled and Unassembled Kits. This is the second of three components necessary to provide complete robots for science labs in each of these schools. This is an exempted purchase under 6A-1.012(11)(b). Copies of the quotes are attached. For additional information, please contact Kaye McKinley, Deputy Superintendent at (850) 833-5888. File Attachments PITSCO.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.37 Exempted Purchase: Stokes Educational Services (SES), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Dollar Amount : $149,940.00 Budgeted : Yes Budget Source : Federal Funds, Project 2486, DoDEA - K12 Student Achieve Recommended Action : Motion to approve the purchases from SES for the following schools: Antioch Elementary, Bluewater Elementary, Eglin Elementary, Florosa Elementary, Mary Esther Elementary, and STEMM Center to purchase SES STEMbotics Elementary NAO Packages; SES STEMbotics Elementary Zeno Packages; SES STEMbotics Middle School NAO Package; SES STEMbotics Middle School Zeno Package; and SES NAO Competition Package for Middle School. Public Content Request approval of the purchases from SES for the following schools: Antioch Elementary, Bluewater Elementary, Eglin Elementary, Florosa Elementary, Mary Esther Elementary, and STEMM Center to purchase SES STEMbotics Elementary NAO Packages; SES STEMbotics Elementary Zeno Packages; SES STEMbotics Middle School NAO Package; SES STEMbotics Middle School Zeno Package; and SES NAO Competition Package for Middle School. This is an exempted purchase under 6A-1.012(11)(b). Copies of the quotes are attached. For additional information, please contact Kaye McKinley, Deputy Superintendent at (850) 833-5888. File Attachments SES.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.38 Title II Part A: Teacher and Principal Training and Recruiting Fund 2014-2015 Grant Application, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,335,100.00 Budget Source : Title II Part A Grant Recommended Action : Motion to approve the Title II Part A: Teacher and Principal Training and Recruiting Fund 2014-2015 Grant Application. Public Content The Title II Part A: Teacher and Principal Training and Recruiting Fund 2014-2015 grant application is submitted annually to the Florida Department of Education to request funds to be used for educator professional development, quality, and recruitment activities. File Attachments OKALOOSA 14-15 Title II LEA Application 6 17 14.pdf (538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.39 Contract Extension Agreement for Food Management Services Non- Profit Food Service Program between the School Board of  Okaloosa County and Sodexo America, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Contract Extension Agreement for Food Management Services Non- Profit Food Service Program between the School Board of Okaloosa County and Sodexo America, LLC, effective July 1, 2014 through July 31, 2014. Public Content The current Agreement between the School Board and Sodexo for food management services will expire on June 30, 2014. The Contract Extension Agreement will extend the term of the agreement for a period of thirty (30) days, July 1, 2014 through July 31, 2014. File Attachments CONTRACT RENEWAL AGREEMENT FOR FOOD MANAGEMENT SERVICES - Extension.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.40 Approval of the Consent Agenda Meeting : Jun 23, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Staffing Pattern for the Centralized Based Budgeting Model, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Staffing Pattern for the Centralized Based Budgeting Model. Public Content District staff have worked diligently in creating a staffing pattern that will provide an equitable minimum level standard of service to students in the Okaloosa County School District. File Attachments Staffing Grid Comparison FY 2014-2015 - All Schools w-Costs Revised 2014-06-20.pdf (336 KB) Motion & Voting Motion to approve the Staffing Pattern under the Centralized Based Budgeting Model, with the amendment that schools would not lose any lunchroom monitors that were funded from a school's discretionary project in fiscal year 2013-2014. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Fails Not Present at Vote: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker Motion to amend Mrs. Thigpen's motion, to provide that for the 2014-2015 fiscal year only, schools that had funded any lunchroom monitor positions from a school's discretionary project in fiscal year 2013-2014 could continue to fund those lunchroom monitor positions; and that the authority of a school to maintain lunchroom monitor positions funded from a school's discretionary project for the 2014-2015 school year applies to only those schools that are recommended for a reduction in monitors under the new staffing plan from what they had in the 2013-2014 school year. Motion by Dewey Destin, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Jun 23, 2014 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 6, GMP for Edwins Elementary School Storm Damage Corrections,  presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Recommended Action : Motion to approve the GMP for Program 5, Task Order No. 6 for storm damage at Edwins Elementary School. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Approval is also requested to send the Notice to Proceed contingent on School Board approval. Public Content Approval of the GMP for Program #5, Task Order #6, in the amount of $ 567,886.00 for the required corrections needed due to the storm damage at Edwins Elementary School. The scope of work to be performed at Edwin’s Elementary School due to storm damage is as follows: Building 10 - Classrooms 22, 23, 24, 25 Building 9 - Classrooms 18, 19, 20, 21 Building 7 - Classrooms 10, 11, 12 Building 5 - Classroom 8 The Total Cost of Work for Task Order #6: Jacobs/L-3 Guaranteed Maximum Price $359,886.00 (GMP) Pre-GMP Phase Services - Previously $ 70,000.00 Authorized Owner Direct Purchase (ODP) – Casework $120,000.00 Owner Direct Purchase (ODP) – Marker $ 10,000.00 boards & TV Brackets Furniture, Fixtures & Equipment (FF&E) $ 8,000.00 Allowance Total Cost of Work $567,886.00 File Attachments GMP, TO #6, Prog 5, Edwins ES storm damage .pdf (112 KB) Notice to Proceed – Prog 5, Task Order #6 GMP Edwins Elem.pdf (361 KB) Motion & Voting Motion to approve the GMP for Program 5, Task Order No. 6 for storm damage at Edwins Elementary School. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Approval is also requested to send the Notice to Proceed contingent on School Board approval. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.2 Faithful + Gould Authorization for Professional Services Program No. 5, Task Order No. 5, Florosa Elementary School, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Recommended Action : Motion to approve the Authorization for Professional Services for Program 5, Task Order #5 for Florosa Elementary School Public Content Approval of the Authorization for Professional Services for Faithful + Gould in the amount of $1,450.00. Faithful + Gould will investigate the proposed work scope, prepare independent estimates of probable construction costs and review and validate TPM's GMP for Task Order #5, Program #5 for Florosa Elementary School storm damage corrections. File Attachments Faithful + Gould fee proposal TO #5, Prog 5.pdf (60 KB) Motion & Voting Motion to approve the Authorization for Professional Services for Program 5, Task Order #5 for Florosa Elementary School Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.3 Faithful + Gould Authorization for Professional Services Program No. 5, Task Order No. 6, Edwins Elementary School, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Recommended Action : Motion to approve the Authorization for Professional Services for Program 5, Task Order #6 for Edwins Elementary School. Public Content Approval of the Authorization for Professional Services for Faithful + Gould in the amount of $2,320.00. Faithful + Gould will investigate the proposed work scope, prepare independent estimates of probable construction costs and review and validate TPM's GMP for Task Order #5, Program #6 for Edwins Elementary School storm damage corrections. File Attachments Faithful + Gould fee proposal TO #6, Prog 5.pdf (61 KB) Motion & Voting Motion to approve the Authorization for Professional Services for Program 5, Task Order #6 for Edwins Elementary School. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 23, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out of State Student Trip Requests, presented by Kaye McKinley, Deputy Superintendent Meeting : Jun 23, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent. File Attachments 6 23 14.pdf (62 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 23, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Appointments to the Okaloosa County Value Adjustment Board Meeting : Jun 23, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of a school Board member, an alternate, and a business representative to the Okaloosa County Value Adjustment Board. Public Content The Board is requested annually to appoint a School Board member and one community business person to serve on the Okaloosa County Value Adjustment Board. The membership of the Value Adjustment Board is outlined pursuant to Chapter 194.015, Florida Statutes, as follows: • two County Commissioners and one citizen to be appointed by the BCC who owns homestead in the county; and, • one member of the School board and one citizen appointed by the School Board who owns a business occupying commercial space within the the school district. The VAB cannot meet without a School Board representative present; therefore, it is requested that an alternate School Board member be appointed. File Attachments VAB appt.pdf (65 KB) Motion & Voting Motion to approve the appointment of Cindy Frakes as school Board member, Melissa Thrush as alternate, and Gloria Frazier as business representative to the Okaloosa County Value Adjustment Board. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 14. Board Members' Announcements/Request for Information Subject : 14.2 Board Members' Announcements/Request for Information Meeting : Jun 23, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for revision of the job description for Administrative Assistant to the Superintendent's Office, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve revised job description for Administrative Assistant to the Superintendent's Office. Public Content A Public Hearing will be held to receive public input and consider approval of revised job description for Administrative Assistant to the Superintendent's Office. File Attachments Adminstrative Assistant - Superintendent.pdf (56 KB) Motion & Voting Motion to approve revised job description for Administrative Assistant to the Superintendent's Office. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Jun 23, 2014 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Public Hearing Meeting : Jun 23, 2014 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on June 23, 2014, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Revised Job Description, Administrative Assistant to the Superintendent's Office Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.2 Public Notice Meeting : Jun 23, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.