Okaloosa County School Board — Regular Meeting, June 23, 2014 — reading text

Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Staffing Pattern for the Centralized Based Budgeting Model. Public Content District staff have worked diligently in creating a staffing pattern that will provide an equitable minimum level standard of service to students in the Okaloosa County School District. File Attachments Staffing Grid Comparison FY 2014-2015 - All Schools w-Costs Revised 2014-06-20.pdf (336 KB) Motion & Voting Motion to approve the Staffing Pattern under the Centralized Based Budgeting Model, with the amendment that schools would not lose any lunchroom monitors that were funded from a school's discretionary project in fiscal year 2013-2014. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Fails Not Present at Vote: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker Motion to amend Mrs. Thigpen's motion, to provide that for the 2014-2015 fiscal year only, schools that had funded any lunchroom monitor positions from a school's discretionary project in fiscal year 2013-2014 could continue to fund those lunchroom monitor positions; and that the authority of a school to maintain lunchroom monitor positions funded from a school's discretionary project for the 2014-2015 school year applies to only those schools that are recommended for a reduction in monitors under the new staffing plan from what they had in the 2013-2014 school year. Motion by Dewey Destin, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Jun 23, 2014 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 6, GMP for Edwins Elementary School Storm Damage Corrections,  presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Recommended Action : Motion to approve the GMP for Program 5, Task Order No. 6 for storm damage at Edwins Elementary School. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Approval is also requested to send the Notice to Proceed contingent on School Board approval. Public Content Approval of the GMP for Program #5, Task Order #6, in the amount of $ 567,886.00 for the required corrections needed due to the storm damage at Edwins Elementary School. The scope of work to be performed at Edwin’s Elementary School due to storm damage is as follows: Building 10 - Classrooms 22, 23, 24, 25 Building 9 - Classrooms 18, 19, 20, 21 Building 7 - Classrooms 10, 11, 12 Building 5 - Classroom 8 The Total Cost of Work for Task Order #6: Jacobs/L-3 Guaranteed Maximum Price $359,886.00 (GMP) Pre-GMP Phase Services - Previously $ 70,000.00 Authorized Owner Direct Purchase (ODP) – Casework $120,000.00 Owner Direct Purchase (ODP) – Marker $ 10,000.00 boards & TV Brackets Furniture, Fixtures & Equipment (FF&E) $ 8,000.00 Allowance Total Cost of Work $567,886.00 File Attachments GMP, TO #6, Prog 5, Edwins ES storm damage .pdf (112 KB) Notice to Proceed – Prog 5, Task Order #6 GMP Edwins Elem.pdf (361 KB) Motion & Voting Motion to approve the GMP for Program 5, Task Order No. 6 for storm damage at Edwins Elementary School. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Approval is also requested to send the Notice to Proceed contingent on School Board approval. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.2 Faithful + Gould Authorization for Professional Services Program No. 5, Task Order No. 5, Florosa Elementary School, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Recommended Action : Motion to approve the Authorization for Professional Services for Program 5, Task Order #5 for Florosa Elementary School Public Content Approval of the Authorization for Professional Services for Faithful + Gould in the amount of $1,450.00. Faithful + Gould will investigate the proposed work scope, prepare independent estimates of probable construction costs and review and validate TPM's GMP for Task Order #5, Program #5 for Florosa Elementary School storm damage corrections. File Attachments Faithful + Gould fee proposal TO #5, Prog 5.pdf (60 KB) Motion & Voting Motion to approve the Authorization for Professional Services for Program 5, Task Order #5 for Florosa Elementary School Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.3 Faithful + Gould Authorization for Professional Services Program No. 5, Task Order No. 6, Edwins Elementary School, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jun 23, 2014 - Regular Meeting Type : Action Preferred Date : Jun 23, 2014 Absolute Date : Jun 23, 2014 Recommended Action : Motion to approve the Authorization for Professional Services for Program 5, Task Order #6 for Edwins Elementary School. Public Content Approval of the Authorization for Professional Services for Faithful + Gould in the amount of $2,320.00. Faithful + Gould will investigate the proposed work scope, prepare independent estimates of probable construction costs and review and validate TPM's GMP for Task Order #5, Program #6 for Edwins Elementary School storm damage corrections. File Attachments Faithful + Gould fee proposal TO #6, Prog 5.pdf (61 KB) Motion & Voting Motion to approve the Authorization for Professional Services for Program 5, Task Order #6 for Edwins Elementary School. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 23, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out of State Student Trip Requests, presented by Kaye McKinley, Deputy Superintendent Meeting : Jun 23, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent. File Attachments 6 23 14.pdf (62 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 23, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Appointments to the Okaloosa County Value Adjustment Board Meeting : Jun 23, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of a school Board member, an alternate, and a business representative to the Okaloosa County Value Adjustment Board. Public Content The Board is requested annually to appoint a School Board member and one community business person to serve on the Okaloosa County Value Adjustment Board. The membership of the Value Adjustment Board is outlined pursuant to Chapter 194.015, Florida Statutes, as