Okaloosa County School Board — Workshop Meeting, August 19, 2021 — reading text

Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for an electronic message center in the amount of $18,259.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Aug 19, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 23, 2021 Absolute Date : Aug 23, 2021 Fiscal Impact : Yes Dollar Amount : $18,259.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for an electronic message center in the amount of $18,259.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Lewis School for electronic message center in the amount of $18,259.00. File Attachments Lewis Sign - ITB 21-12_TAB-REVISED2.pdf (121 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Invoices to be approved for payment, presented by Julie A. Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Aug 19, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 8-23-21.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 School Donations, presented by Julie A. Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Aug 19, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,000.00 Budgeted : No Budget Source : Donations. Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-08-23.pdf (425 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Payroll Warrant Register and Accounts Payable Warrant Register for July 2021, totaling $12,203,739.62, presented by Julie A. Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Aug 19, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $12,203,739.62. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for July 2021, totaling $12,203,739.62. File Attachments 01 - MIS 3478 - Warrant Register - July 2021.pdf (557 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Request to Increase Purchase Order 22000501 issued to The Flooring Authority, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 19, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 23, 2021 Absolute Date : Aug 23, 2021 Fiscal Impact : Yes Dollar Amount : $11,693.40 Budgeted : Yes Budget Source : Capital Outlay - 1.50 Mill - Project 3393 - DW - Sewer/Water Line Recommended Action : Motion to approve the request to increase purchase order 22000501 issued to The Flooring Authority, an additional $11,693.40 for a revised purchase order total of $55,063.40. Public Content Request approval to increase purchase order 22000501 issued to The Flooring Authority an additional $11,693.40 for a revised purchase order total of $55,063.40. The additional amount is needed for moisture mitigation and flooring product and services discovered during installation. Funds will be paid from Capital Outlay - 1.50 Mill - Project 3393 - DW - Sewer/Water Line. Copies of the Request to Change or Trace Purchase Order and additional quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services, at (850) 689-7159. File Attachments REQUEST TO INCREASE PURCHASE ORDER 22000501.pdf (617 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 19, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $190,662.28 Budgeted : Yes Budget Source : Capital Outlay - 1.50 Mill - Project 5341 - DW - ADA Playgrounds Recommended Action : Motion to approve the purchase of playground equipment from Playmore Recreational Products & Services for Destin Elementary School and Wright Elementary School in the amount of $190,662.28. Public Content Request approval to purchase playground equipment from Playmore Recreational Products & Services for Destin Elementary School in the amount of $99,942.00, and Wright Elementary School in the amount of $90,720.98, for a total of $190,662.28. Purchases are made through Manatee County School bid 21-0053-MR. Funds will be paid from Capital Funds (1.50 Mills), Project 5341 District Wide-ADA Playgrounds. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services,