Okaloosa County School Board — Workshop Meeting, October 10, 2019 — reading text

KB) ITB 20-05_TAB.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $133,564.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of vehicles for School Food Service from Alan Jay Fleet Sales in the amount of $133,564.00. Public Content Request approval to purchase vehicles from Alan Jay Fleet Sales for School Food Service in the amount of $133,564.00. The purchase includes one (1) 2019 Ford F-150 Crew Cab in the amount of $29,828.00 and four (4) 2020 Ford Transit T-150 Cargo Vans $25,934.00 for a total of $133,564.00. The purchases are made through Sourcewell Contract #120716 NAF. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additonal information please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments NJPA-OKALOOSA COUNTY SCHOOL BOARD-E1Y_21664-1_Quote.pdf (384 KB) OKALOOSA COUNTY SCHOOL BOARD-W1E_21498-2_Quote.pdf (399 KB) OKALOOSA COUNTY SCHOOL BOARD-E1Y_21650-2_Quote.pdf (376 KB) OKALOOSA COUNTY SCHOOL BOARD-E1Y_21665-1_Quote.pdf (384 KB) OKALOOSA COUNTY SCHOOL BOARD-E1Y_21652-2_Quote.pdf (384 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Over $25,000: G & A Manufacturing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,599.06 Budgeted : Yes Budget Source : Capital Funds, Project 5343 DW - Ramp Replace Recommended Action : Motion to approve the purchase of ramp and stair systems for Edwins ES from G & A Manufacturing in the amount of $34,599.06. Public Content Request approval to purchase ramp and stair systems for Edwins ES from G & A Manufacturing in the amount of $34,599.06. The purchase is made from Tag-On Bid #17-F-226 through Clay County School District. Funds will be paid from Capital Funds, Project 5343 DW - Ramp Replace. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services at (850) 689-7159. File Attachments G & A MANUFACTURING QUOTE.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement Examinations (AP), presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, various projects paid by individual participating schools. Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants. The examinations are exempt under 6A-1.012(11)(b). Each school has provided their funding source(s) on the attached spreadsheet. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments AP-AICE.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Service Agreement #20-65 Nokuse Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA - Esteam Recommended Action : Motion to approve Service Agreement #20-65 with Nokuse Education, Inc. in the amount of $25,000.00, effective November 1, 2019 through May 30, 2020. Public Content Request approval of Service Agreement #20-65 between Nokuse Education, Inc. and The School Board of Okaloosa County, FL, on behalf of the District, in the amount of $25,000.00. The provider will offer an educational program to seventh grader teachers and students at the E.O. Wilson Biophilia Center. The Provider will be paid $25,000.00 for the two-day on-site visits and will be paid a payment of $12,500.00 at the end of November 2019 and the final payment of $12,500.00 at the end of May 2020. The contract is effective November 1, 2019 through May 30, 2020. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum & Instruction at (850) 833-4122. File Attachments SA# 20-65.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Appointment of Selection Committee for RFP 20-01 School Food Service Management Operations, presented by Stephen Anderson, Program Director, Food Services, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to appoint a selection committee for RFP 20-01 School Food Service Management Operations. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 20-01 School Food Service Management Operations and to return to the Board a recommendation ranking the respondents for contract negotiation. The committee membership is recommended as follows: Tim Bryant, School Board Member and Committee Chair Jeff Palmer, Director, Curriculum and Instruction Jason Driver, Principal Vicky Hayden, Principal Cindy Critcher, Accountant The School Board Attorney will work with the selection committee throughout the process. For additional information, please contact Stephen Anderson, 301-3084. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request