Okaloosa County School Board — Workshop Meeting, October 10, 2019

Thursday, October 10, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 10, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Brooklyn Peters, Choctawhatchee High School, 2020 Distinguished Young Woman of Okaloosa County Meeting : Oct 10, 2019 - Workshop Meeting Type : Recognition Public Content Brooklyn has been awarded over $4,000 in scholarships during the countywide scholarship program for high school girls. She will represent Okaloosa County at the Distinguished Young Women of Florida program in February, 2020. The mission of the Distinguished Young Women program is to empower high school young women by providing scholarship opportunities, developing self-confidence and teaching crucial life skills needed for success in college and beyond. 4. Visitors Subject : 4.1 Presentation of grant funds from the U.S. Department of Defense for the National Math and Science Initiative (NMSI) implemented at three Okaloosa County high schools, presented by Sheila Lightbourne, Assistant Superintendent, Curriculum and Instruction. Meeting : Oct 10, 2019 - Workshop Meeting Type : Presentation Public Content This is a presentation of grant funds in the amount of $900,000, launching a two-year College Readiness Program from the National Math and Science Initiative (NMSI), that is being implemented at Crestview, Fort Walton Beach, and Choctawhatchee High Schools. NMSI is a nonprofit whose mission is to advance STEM education so all students, especially those furthest from opportunity, can reach their highest potential. NMSI has served over 250 military-connected high schools to improve student access and achievement in STEM education through teacher training, collaboration with campus leaders and student-focused resources. Schools that participate in the nonprofit's College Readiness Program see immediate and dramatic increases in the number of students taking Advanced Placement exams and earning qualified scores. The nonprofit seeks to give access to high-quality, college-level coursework for all students, particularly those who are underrepresented in STEM programs. Making the presentation to the School District: Col. Bryan Hogan, 96 Mission Support Group, Eglin Air Force Base Col. William H. Hunter, Commander, 1st Special Operations Mission Support Group, Hurlburt Field Ed Veiga, Senior Director, DoD & Military Families Mission, National Math and Science Initiatve Please see the attached documents for additional information about NMSI College Readiness Program Grant. For additional information, please contact Stephanie Thetford, Math Specialist at (850) 833-6313. File Attachments DoD_NMSI_Okaloosa County_Oct 14 2019.pdf (184 KB) Military Family - NMSI Program Overview.pdf (615 KB) CRP Overview 2018_5 - NMSI.pdf (233 KB) Florida-v7 - One Page Fact Sheet 2017-18 NMSI.pdf (205 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 10, 2019 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of September 5-25, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 10, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of September 5–25, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Report Sept 5-25.pdf (29 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of August 22 - September 25, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 10, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 22 - September 25, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Aug 22-Sept 25.pdf (15 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Liza Jackson Preparatory School, Inc. Annual Financial Statement and Supplemental Audit for the Year Ended June 30, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 10, 2019 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of McDonough CPA Solutions, PA performed the 2018-2019 audit report for Liza Jackson Preparatory School, Inc. File Attachments Liza Jackson Prepartory School Audit 06.30.19.pdf (970 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Okaloosa Academy, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 10, 2019 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Board's permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2018-2019 audit report for Okaloosa Academy, Inc. File Attachments Okaloosa Academy Audit 06.30.19.pdf (971 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 The Okaloosa Public Schools Foundation, Inc. – A Component Unit of the Okaloosa County District School Board – Financial Statements for Year Ended June 30, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 10, 2019 - Workshop Meeting Type : Information Public Content Chapter 6A-1.0013, State Board of Education – Administrative Rules, requires “the board of directors of each school board direct-support organization to provide for an audit of the school board direct-support organization to be conducted in accordance with the American Institute of Certified Public Accountants (AICPA) auditing standards”. The audit report must include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules, the direct-support organization corporate charter and bylaws, and commentary as to financial management and irregularities. The independent certified public accounting firm of Carr, Riggs & Ingram, LLC., performed the audit of the Okaloosa Public School Foundation, Inc. File Attachments Okaloosa Public Schools Foundation 6.30.19.pdf (2,547 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes the Special Meeting of September 19, 2019; Minutes of Workshop Meeting of September 19, 2019; Minutes of Regular Meeting of September 23, 2019, recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to approve the Minutes of the Special Meeting of September 19, 2019; Minutes of Workshop Meeting of September 19, 2019; Minutes of Regular Meeting of September 23, 2019. File Attachments 9-19-2019 Special Meeting .pdf (13 KB) 9-19-2019 Workshop - DRAFT.pdf (244 KB) 9-23-2019 Meeting - DRAFT.pdf (249 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School for a dishwasher in the life skills room in the amount of $599.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Fiscal Impact : Yes Dollar Amount : $599.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School for a dishwasher in the life skills room in the amount of $599.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Richbourg School for a dishwasher in the life skills room in the amount of $599.00. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Antioch Elementary School for office carpet tile in the amount of $10,669.19, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Fiscal Impact : Yes Dollar Amount : $10,669.19 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 3 School Board Member Capital Outlay Funds to Antioch Elementary School for office carpet tile in the amount of $10,669.19. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for office carpet tile in the amount of $10,669.19. File Attachments Antioch 2019 Office Area Carpet Tile.pdf (290 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for sidewalk canopy in the amount of $4,712.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Fiscal Impact : Yes Dollar Amount : $4,712.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for sidewalk canopy in the amount of $4,712.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Southside Primary School for sidewalk canopy in the amount of $4,712.00. File Attachments Southside - sidewalk canopy quote.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for stage curtains in the amount of $9,398.71, presented by Diane Kelley and  recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Fiscal Impact : Yes Dollar Amount : $9,398.71 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for stage curtains in the amount of $9,398.71. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Eglin Elementary School for stage curtains in the amount of $9,398.71. File Attachments Quote - Eglin Elementary stage curtains.pdf (223 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for a stage screen in the amount of $1,012.99, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Fiscal Impact : Yes Dollar Amount : $1,012.99 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for a stage screen in the amount of $1,012.99. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Eglin Elementary School for a stage screen in the amount of $1,012.99. File Attachments Eglin ES - Quote Stage Screen.pdf (50 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Request to advertise a Public Hearing for adoption of revised School Board Policy 04-48 Controlled Open Enrollment, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Fiscal Impact : No Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of revised School Board Policy 04-48 Controlled Open Enrollment. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 04-48 Controlled Open Enrollment. Revisions would update the current policy to align with updated statutory requirements related to military families, and school district procedural updates. For additional information, please contact Steve Horton, 689-689-7184. File Attachments 04-48 Controlled Open Enrollment - redlined 9-27-2019.pdf (310 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Request to advertise a Public Hearing for adoption of a new School Board Policy 08-13 Best and Brightest Recognition Awards, presented by Lee Hale, Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new School Board Policy 08-13 Best and Brightest Recognition Awards. Public Content The request to advertise a Public Hearing for adoption of a new School Board Policy 08-13 Best and Brightest Recognition Awards is pursuant to statutory requirements defined in 1012.731, Florida Statutes. The statute asks the School Board to adopt policies to determine how to spend the remaining best and brightest allocated funds and who would be eligible based on performance criteria. For additional information, please contact Lee Hale at 833-5801. File Attachments 08-13 Best and Brightest Recognition Awards - 09-30-19 edit.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Request to advertise a Public Hearing for adoption of a revised job description for Behavior Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a revised job description for Behavior Analyst. Public Content The request to advertise a Public Hearing for a revised job description for Behavior Analyst is necessary to assist the District in recruiting BCBA or BCaBA certified applicants. Revisions have also been made to better align the duties list in the description with the job goals of the overall position. For additional information, please contact Lee Hale, 833-5801. File Attachments Behavior Analyst (003).pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-14-19.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $22,844.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-10-14.pdf (436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 ITB 20-05 Yale Model No. NR035DB Reach Truck or Equal, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,415.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the committee's recommendation to award ITB 20-05 Yale Model No. NR035DB Reach Truck or Equal to Technology International, Inc. in the amount of $35,415.00. Public Content Request approval of the committee's recommendation to award ITB 20-05 Yale Model No. NR035DB Reach Truck or Equal to Technology International, Inc. in the amount of $35,415.00. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the bid and award tabulation are attached. File Attachments ITB 20-05.pdf (1,345 KB) ITB 20-05_TAB.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $133,564.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of vehicles for School Food Service from Alan Jay Fleet Sales in the amount of $133,564.00. Public Content Request approval to purchase vehicles from Alan Jay Fleet Sales for School Food Service in the amount of $133,564.00. The purchase includes one (1) 2019 Ford F-150 Crew Cab in the amount of $29,828.00 and four (4) 2020 Ford Transit T-150 Cargo Vans $25,934.00 for a total of $133,564.00. The purchases are made through Sourcewell Contract #120716 NAF. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additonal information please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments NJPA-OKALOOSA COUNTY SCHOOL BOARD-E1Y_21664-1_Quote.pdf (384 KB) OKALOOSA COUNTY SCHOOL BOARD-W1E_21498-2_Quote.pdf (399 KB) OKALOOSA COUNTY SCHOOL BOARD-E1Y_21650-2_Quote.pdf (376 KB) OKALOOSA COUNTY SCHOOL BOARD-E1Y_21665-1_Quote.pdf (384 KB) OKALOOSA COUNTY SCHOOL BOARD-E1Y_21652-2_Quote.pdf (384 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Over $25,000: G & A Manufacturing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,599.06 Budgeted : Yes Budget Source : Capital Funds, Project 5343 DW - Ramp Replace Recommended Action : Motion to approve the purchase of ramp and stair systems for Edwins ES from G & A Manufacturing in the amount of $34,599.06. Public Content Request approval to purchase ramp and stair systems for Edwins ES from G & A Manufacturing in the amount of $34,599.06. The purchase is made from Tag-On Bid #17-F-226 through Clay County School District. Funds will be paid from Capital Funds, Project 5343 DW - Ramp Replace. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services at (850) 689-7159. File Attachments G & A MANUFACTURING QUOTE.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement Examinations (AP), presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, various projects paid by individual participating schools. Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants. The examinations are exempt under 6A-1.012(11)(b). Each school has provided their funding source(s) on the attached spreadsheet. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments AP-AICE.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Service Agreement #20-65 Nokuse Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA - Esteam Recommended Action : Motion to approve Service Agreement #20-65 with Nokuse Education, Inc. in the amount of $25,000.00, effective November 1, 2019 through May 30, 2020. Public Content Request approval of Service Agreement #20-65 between Nokuse Education, Inc. and The School Board of Okaloosa County, FL, on behalf of the District, in the amount of $25,000.00. The provider will offer an educational program to seventh grader teachers and students at the E.O. Wilson Biophilia Center. The Provider will be paid $25,000.00 for the two-day on-site visits and will be paid a payment of $12,500.00 at the end of November 2019 and the final payment of $12,500.00 at the end of May 2020. The contract is effective November 1, 2019 through May 30, 2020. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum & Instruction at (850) 833-4122. File Attachments SA# 20-65.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Appointment of Selection Committee for RFP 20-01 School Food Service Management Operations, presented by Stephen Anderson, Program Director, Food Services, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to appoint a selection committee for RFP 20-01 School Food Service Management Operations. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 20-01 School Food Service Management Operations and to return to the Board a recommendation ranking the respondents for contract negotiation. The committee membership is recommended as follows: Tim Bryant, School Board Member and Committee Chair Jeff Palmer, Director, Curriculum and Instruction Jason Driver, Principal Vicky Hayden, Principal Cindy Critcher, Accountant The School Board Attorney will work with the selection committee throughout the process. For additional information, please contact Stephen Anderson, 301-3084. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 2019-2020 Uniform Statewide Assessment Calendar, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2019-2020 Uniform Statewide Assessment Calendar. Public Content The Uniform Statewide Assessment Calendar template is required of each district in Florida in accordance with Section 1008.22(7)(c), Florida Statues (F.S.) and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.). The Uniform Statewide Assessment Calendar is posted on the district website. For additional information please contact Steve Horton, 850-689-7184. File Attachments K12 Uniform Assessment Calendar...19-20 FINAL.pdf (218 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Andrew Lloyd Webber American Theatre Wing Grant Application presented by Karen Monroe, Choctawhatchee High School Theatre Arts Teacher, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Fiscal Impact : Yes Dollar Amount : $15,000.00 Recommended Action : Motion to approve Andrew the Lloyd Webber American Theatre Wing Grant Application for Choctawhatchee High School, in the amount of $15,000.00. Public Content The purpose of the grant is to provide funds to purchase lighting and sound equipment for the Choctawhatchee High School auditorium as well as the purchase of rights and royalties for the spring musical production. Items to be included: 1) Obtain rights and royalties for our spring musical.  2) Upgrade lighting system with new lighting instruments. Hang and focus. 3) Replace lighting instruments that no longer operate correctly. 4) Install new house lights. 5) Upgrade sound and microphone system. Purchase wireless, body packs, lavaliers, receivers, monitors, choir microphones, boundary microphones. Include a secure storage unit for new equipment, backstage or another location decided by administration. 6) Purchase a cyclorama. For additional information, please contact Karen Monroe, (833-3614) MonroeK@okaloosaschools.com File Attachments theatregrantapp.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Memorandum of Understanding between the School Board of Okaloosa County and Big Brothers Big Sisters of Northwest Florida, presented by Cindy Gates, Program, Director, Community Affairs, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and Big Brothers Big Sisters of Northwest Florida, effective July 1, 2019 through June 30, 2020. File Attachments Big Brothers Big Sisters' MOU.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Memorandum of Agreement between University of South Florida and The School District of Okaloosa County, Florida, for the Youth Mental Health Awareness and Training (YMHAT) Project, presented by Teri Schroeder, Program Director, Student Services, and recommended by Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Fiscal Impact : Yes Dollar Amount : $35,409.00 Budgeted : No Recommended Action : Motion to approve Memorandum of Agreement between University of South Florida and The School District of Okaloosa County, Florida for the Youth Mental Health Awareness and Training (YMHAT) Project Public Content This agreement will provide funding through the Youth Mental Health Awareness and Training (YMHAT) Project to support youth mental health awareness and first-aid training for Okaloosa County School District's School Personnel in compliance with the Marjory Stoneman Douglas High School Public Safety Act (s. 1012.584, F.S.). For additional information: Contact Teri Schroeder, Program Director - Student Services at 850-833-3108. File Attachments MOU for YMHAT Grant - 9-18-19.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Infrastructure Funding Agreement to the Workforce Innovation and Opportunity Act Memorandum of Understanding with CareerSource Okaloosa/Walton, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,729.00 Budgeted : Yes Budget Source : School Internal Funds Recommended Action : Motion to approve Infrastructure Funding Agreement to the Workforce Innovation and Opportunity Act Memorandum of Understanding with CareerSource Okaloosa/Walton, in the amount of $1,729.00, commencing July 1, 2019 and terminates June 30, 2020. Public Content Infrastructure Funding Agreement to the Workforce Innovation and Opportunity Act Memorandum of Understanding with CareerSource Okaloosa/Walton in the amount of $1,729.00. This agreement commenced July 1, 2019, and terminates June 30, 2020. For additional information, please contact Jeff Palmer at 850-833-3240. File Attachments MOU CareerSource Okaloosa Walton and OkaloosaTechnical College.pdf (1,149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 School Performance Plans (SPP)/School Improvement Plans (SIP) for 2019-2020, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the 2019-2020 School Performance Plans (SPP)/School Improvement Plans (SIP) for all Okaloosa County Schools. Public Content Each school has submitted a School Performance Plan/School Improvement Plan for the 2019-2020 school year based on the attached guidelines and timeline. Most schools have elected to use the district template approved by the FLDOE, while Silver Sands School, Okaloosa Technical College - CHOICE High School and Emerald Coast Career Institute North have elected to use the state template. A notebook of all SPPs will be maintained in the Assistant Superintendent of Academics and Student Services. School Performance Plans (SPPs) and School Improvement Plans (SIPs) will be filed electronically. You may request a hard copy of any school's SPP or SIP by contacting Denise Berry at 850-833-4208. For more information on the SPPs you may contact Jeff Palmer at 833-4208. File Attachments High School SPPs 2019.2020.pdf (5,793 KB) Middle School SPPs 2019.2020.pdf (12,065 KB) Elementary SPPs 2019 (1).pdf (21,362 KB) Combination School SPPs 2019.2020.pdf (10,174 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 10, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 121193 121085 114207 103164 109616 106561 102437 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 10, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Hensley, Daniel Teacher Niceville High School 9/1/2019 Payne, Jerry Foreman Maintenance 10/1/2019 Reinlie, Nancy Teacher Florosa Elementary 10/1/2019 Richardson, Sharon Guidance Niceville High School 11/1/2019 Turner, Janet Teacher Baker School 10/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2019-2020 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for 10-14-2019 Board Mtg.pdf (25 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments October 14, 2019 Separation Board Report, Public.pdf (43 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments October 14, 2019 Instructional New Hire Board Report.pdf (211 KB) October 14, 2019 Support Personnel New Hire Board Report.pdf (210 KB) October 14, 2019 Substitute New Hire Board Report.pdf (17 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments October 14, 2019 Transfer Board Report.pdf (290 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 117472 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days: EID# 102437 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 119575 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #114463 be terminated for violation of School Board Policy 08-09 and State Board Rule 6A10.081 and 6A- 5.056. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Elaine Salas, ESE Dept., 1hr Joel Schlageter, Transportation South, 21hrs Kolesia Brown, Shalimar Elementary, 7.75hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Oct 10, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 10, 2019 - Workshop Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #2-130 Revision 1, Silver Sands CCTV Additions, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 10, 2019 - Workshop Meeting Type : Action Preferred Date : Oct 14, 2019 Absolute Date : Oct 14, 2019 Fiscal Impact : Yes Dollar Amount : $71,692.13 Budgeted : Yes Budget Source : Capital Outlay Appropriations - Project 3367 Recommended Action : Motion to approve CACI Task Order #2-130 Revision 1 - Silver Sands CCTV Additions in the amount of $71,692.13. Public Content Add new cameras to Silver Sands School. Additional camera locations are noted on the school map. For additional information, contact Dustin Keith, 850-689-7151. File Attachments CACI Task Order # 2-130 Revision 1 - Silver Sands CCTV Additions.pdf (28 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 10, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Oct 10, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 10-14-2019 Out-of-State Student Field Trips.pdf (25 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 10, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Oct 10, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 10, 2019 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Oct 10, 2019 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Oct 10, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on October 10, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Oct 10, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.