Okaloosa County BOCC — December 1, 2015 — 7) Addendum 1 — reading text

ARBENNIE PRITCHETT WRF EXPANSION DESIGN-BUILD PROJECT DATE: April 10, 2015 RFP #: WS 01-15 ADDENDUM NO. 1 TO THE RFQ DOCUMENTS: Request for Proposals Arbennie Pritchett WRF Expansion Design-Build Project Okaloosa County Water and Sewer System Okaloosa County, Florida To All Document Holders: The following modifications, additions, and or deletions are hereby made a part of the Request for Proposals for the Arbennie Pritchett Water Reclamation Facility Expansion Design-Build Project, RFP # WS 01-15 as fully and completely as if the same were fully set forth therein: Procurement Documents – Volume I REQUEST FOR PROPOSALS (RFP) & PROPOSER’S ACKNOWLEDGEMENT RPF OPENING DATE AND TIME: Revise the submittal time from 3:00 P.M. CT to 4:00 P.M. CT. The proposal due date remains unchanged for May 29, 2015. NOTICE TO RESPONDENTS Revise first sentence of second paragraph to read: “Interested respondents desiring consideration shall provide an original and twelve (12) copies and twelve (12) electronic copies of their Request for Proposals (RFP) response with the respondent’s areas of expertise identified.” Revise first sentence of third paragraph to read: “Submittals must be delivered to Okaloosa County Purchasing Department at the address listed below no later than 4:00 p.m. CST, May 29, 2015 in order to be considered.” At bottom of page where it reads “All submittals should be addressed as follows:” delete “(Quote Title)” and replace with “Arbennie Pritchett WRF 5 MGD Expansion Design Build Project” SECTION 1.7 Background Documents Table 1 Delete Item 3, Environmental Baseline Study Add Item 3, Arbennie Pritchett WRF- Master O&M Manual ADDENDUM NO. 1 Project No. 100557 Revised: 4/10/2015 1  ARBENNIE PRITCHETT WRF EXPANSION DESIGN-BUILD PROJECT Section 2.15 Other Legal/OCWS Requirements 2.A Mandatory Pre-Proposal Meeting – Revise to read “A mandatory pre-proposal meeting will be held at the Okaloosa County Water and Sewer Administration Building, 1804 Lewis Turner Blvd., 3rd Floor, Fort Walton Beach Florida on April 14, 2015 at 2:00 p.m. CST to provide an opportunity for respondents to discuss the proposal.” 2.B Addendum – Replace contact information with: Constantine Engineering Inc. 1988 Lewis Turner Blvd. Unit 3 Fort Walton Beach, FL 32547 Email: jcrews@tcgeng.com 2.B Addendum – Delete entire paragraph: “All questions or inquiries must be received no later than seven (7) calendar days prior to the proposal closing date. Any addenda or other modification to the proposal documents will be issued by the County five (5) days prior to the date and time of proposal closing, as a written addenda distributed to all prospective respondents by posting to the Florida Online Proposal System (Florida Purchasing Group). To access the Florida Online Proposal System go to: www.floridabidsystem.com.” 3. Preparation of Proposal – Revise second sentence to read: “The respondent shall submit an original and twelve (12) copies of the proposal form.” Section 4.2 Proposal Format Revise bullet Section 2.0 under Technical Proposal to read:  Section 2.0 – Proposal Security (5 pages max.) and Proposal Forms 1 thru 17 (not included in total page count). Section 4.2.1 Proposal Deadline and Address for Submittal Revise first sentence to read: “Proposals shall be submitted on or before 4:00 p.m., CST on May 29, 2015.” Section 4.3.2 Proposal Security and Proposal Forms 3 thru 5 Delete “3 thru 5” and “(Maximum Page Limit 5 pages)” Section 4.3.2.2 Proposal Forms Revise first sentence to read: “Proposal Forms 1 thru 17 shall be completed and included in Section 2.0 of the proposal.” Under bulleted items, delete entire sentence that reads: “Proposal Forms 3 thru 10 shall be completed and included in this section of the Proposal.” Attachment B – Cost Proposal Delete item: 1.2.5.4.2 Modify the existing clarifier floor slope to enhance drainage of clarifiers. Procurement Documents – Volume II DCP Conceptual Drawings ADDENDUM NO. 1 Project No. 100557 Revised: 4/10/2015 2  ARBENNIE PRITCHETT WRF EXPANSION DESIGN-BUILD PROJECT Add the “Arbennie Pritchett WRF- 5 MGD Expansion Conceptual Drawings” to the Design Criteria Package. The drawing files are named “APWRF- 5 MGD Expansion Conceptual Drawings.pdf and have been uploaded to the Reference Material Website. Questions and Answers 1. Q: Please confirm the correct due date and time is May 29th, 2015 at 3:00 pm CT. A: The due date is May 29th, 2015 at 4:00 PM CT. 2. Q: Please confirm the correct delivery address. A: Okaloosa County Purchasing Department RE: Arbennie Pritchett WRF 5 MGD Expansion Design Build Project 602-C North Pearl Street Crestview, FL 32536 3. Q: Please confirm the last day for questions is May 15th, 2015 at 3:00 pm CT. A: Confirmed. 4. Please confirm the correct number of required submittals, including the number of required CD’s. A: One (1) Original Un-Bound, Twelve (12) Bound Copies, Twelve (12) Electronic Copies 5. Q: Where in the proposal do we include the completed Request for Proposals & Proposer’s Acknowledge Form? A: This form shall be placed behind the Transmittal Letter. 6. Q: Under Section 4.3.2, Item 4.3.2.2 Proposal Forms states that “Proposal Forms 1 thru 9 shall be completed and included in Section 2.0 of the Proposal.” However, under Section 4.3.3, Item 4.3.3.1 Project Team Qualifications and Experience requires that we include “Proposal Form 2 for each key Project staff person…” Since Section 4.3.3 is page limited to 30 pages, may we include Form 2 in Section 4.3.2? A: Forms 1 thru 17 shall be included in Section 2 of the Proposal and shall not count against any page counts. 7. Q: Please confirm that Forms 1, 3, 4, 5, 6, 7, 8, and 9 are all required in Section 2 of the proposal. Also please confirm the desired submittal location of Form 2. A: See answer to Question 6. 8. Q: Please confirm in what section we would like us to include Forms 10 thru 17 in the proposal and do they count towards any page count? A: See answer to Question 6. 9. Q: Under 4.3.2, please confirm that the five page limit only refers to Forms 3 thru 5 and not the entire Section 2? Additionally, please increase the five page limit to include all associated forms needed to respond to this requirement. Please note that our firm’s documentation for Forms 3 thru 5 requirement equals 12 single-sided pages. A: See answer to Question 6. ADDENDUM NO. 1 Project No. 100557 Revised: 4/10/2015 3  ARBENNIE PRITCHETT WRF EXPANSION DESIGN-BUILD PROJECT 10. Q: There appears to be a track change on the Cost Proposal form – please confirm that the form is final. A: Confirmed. 11. Q: Please clarify the following and its intent: Section 2 Item 17. AWARD OF CONTRACT B. The County will award the proposal to the lowest respondent, and the County reserves the right to award the proposal to the respondent submitting a responsive proposal with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all proposals or to waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final. A: This is standard Okaloosa County language included in all potential construction, service or procurement contract. Contract award will be in accordance with the guidelines established in Section 5 of the RFP. 12. Q: Please clarify the following and its intent in regards to this project: Section 2 Item 27. AUTHORITY TO PIGGYBACK - All respondents submitting a response to this Invitation to Proposal agree that such response also constitutes a proposal to all governmental agencies under the same conditions, for the same contract price, and for the same effective period as this proposal, should the respondent feel it is in their best interest to do so. A: This is standard Okaloosa County language included in all potential unit cost, service or procurement contract. Since there is only one Arbennie Pritchett WRF 5 MGD Expansion project, this will be a single source contract for a specific project. Vendors are not obligated to honor the contract for other agencies. 13. Q: The bid form in Attachment B includes a line item for “Modify the existing clarifier floor slope to enhance drainage of clarifiers.” This is not listed in Section 4.3.4.5 or Section 1.2.5 of the DCP. A: Please delete this line item in Attachment B. 14. Q: Is there a limit on the number of site visits per firm under this RFP? A: Please coordinate all site visits with Constantine Engineering. Visits will be limited based on plant operational conflicts and fully staffed operational hours. 15. Q: Request for information - 1.7 Background Documents, Table 1 Background Documents List Disclaimer please provide Item 2: Transmittance Data and Item 10: APWRF Operating Data. A: These documents have been uploaded to the Reference Material Website. 16. Q: Please provide the plant’s dewatering/sludge wasting schedule. A: This document has been uploaded to the Reference Material Website. 17. Q: Please explain your intent/the issue in regards to this item - 1.2.5.3.5 Modify the drains at the centrifuge loading bay to improve solids capture and conveyance. A: The Owner has indicated the current drain becomes overwhelmed or clogged during the solids loading process and is difficult to access or clean resulting in ponding in the loading bay. ADDENDUM NO. 1 Project No. 100557 Revised: 4/10/2015 4  ARBENNIE PRITCHETT WRF EXPANSION DESIGN-BUILD PROJECT 18. Q: Regarding 4.3.4.2 Non-Process Design Plant Monitoring and Instrumentation and Controls - Who will be the integrator for the plant? A: The electrical, instrumentation and control responsibilities shall be assigned to either the COUNTY, CONSTANTINE, or to the selected Design-Builder, as follows: The COUNTY shall be responsible for:  Providing all necessary computer equipment that is required to operate the PMCS and that is (or will be) located at the Administration Building, inclusive of any new servers, server racks, battery backups, network storage devices, workstations, monitors and all ancillary equipment; exclusive of PLCs or other field required equipment.  Providing new Programmable Logic Controller (PLC) software. It is proposed that Allen Bradley RSLogix 5000/Studio 5000 with all existing firmware versions up to version 21 will be supplied. At a minimum, one copy will be provide and