Okaloosa County BOCC — May 17, 2016 — Subagreement

SUBAGREEMENT BETWEEN OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS AND SAFE CONNECTIONS This subagreement is made and entered into this day of , 2016, by and between the Judge Ben Gordon, Jr. Family Visitation Center, dba: Safe Connections, (hereinafter referred to as “Subrecipient”), and the Board of County Commissioners of Okaloosa County, (hereinafter referred to as the “County” or “Recipient”). WHEREAS, the County has received grant funding from the Florida Department of Law Enforcement, under the Edward Byrne Justice Assistance Grant Program, grant number 2016-JAGC-OKAL-3-H3-214; and WHEREAS, the County’s effort in accordance with the Grant the participation of the Subrecipient which resulted in the above referenced award to Subrecipient; and WHEREAS, Safe Connections has been safely providing court ordered supervised visitation and monitored exchange services for the children of the County for nincteen years; and WHEREAS, Safe Connections provides a place where all children can be free from witnessing or experiencing abuse, manipulation or domestic violence as well as a place where victimized parents can safely exchange their children without having contact with their abuser: and : WHEREAS, the parties believe it is in the best public interest to enter into this subagreement for the reasons set forth above. NOW THEREFORE, in consideration of the mutual promises set forth below, the County and the Subrecipient agree as follows: ARTICLE I. STATEMENT OF WORK Subrecipient shall carry out the scope of work as described in Exhibit A, which is incorporated herein and made part of this Agreement by reference. ARTICLE II. PERIOD OF PERFORMANCE The authorized period of performance of this sub-agreement is from October 1, 2015 through September 30, 2016. ARTICLE III. QUARTERLY REPORTING, COST, BILLING AND PAYMENT A. (i) This subagreement provides for payment on a cost reimbursement basis. The total estimated cost shall be in general accordance with the budget attached as Exhibit A. (ii) The amount authorized for expenditure (under this allotment) is $24,617. This 1 amount shall not be exceeded unless this subagreement is amended to add additional funds. Subrecipient may bill the County monthly for reimbursement of actual paid costs incurred in the performance of the subagreement. Invoices shall be numbered, dated, cite this subagreement, show cost incurred by expenditure category (salaries, fringe benefits, travel, etc.) for the current billing period and cumulative to date with supporting documentation sufficient for a pre and post audit function. Each Invoice shall include the following certification statement signed by the authorizing agent: “/ certify that the invoice is correct and that it does not duplicate reimbursement of costs or services received from other sources. In addition, I certify that reimbursement is requested only for expenditures on items approved by the terms and conditions of the agreement with the County.” Invoice and supporting documentation is to be submitted to: Catherine White, Drug Court Manager, 100 West Maxwell Street, Pensacola, Florida, 32501. The County will make provisional payment on all invoices submitted in accordance with the terms of this agreement. The final invoice, clearly marked “Final,” must be submitted within twenty-five (25) days after the expiration date of this agreement. The final invoice shall include the following certification: “Payment of this final invoice shall constitute complete satisfaction of all of the County’s obligations under this agreement and Subrecipient releases and discharges the County from all further claims and obligations upon payment hereof.” Subrecipient will generate Quarterly Financial Reports and remit them to: Catherine White, Drug Court Manager, 100 West Maxwell Street, Pensacola, Florida 32501, on a calendar quarter basis no later than ten (10) days following the end of the previous quarter even when no reimbursement is being req