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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: June 17, 2014
TO: Honorable Chairman and Members of the Board
FROM: Jeff Littrell
SUBJECT: Bill Smith Electric, Inc. Change Order No.1
DEPARTMENT: Water and Sewer
BCC DISTRICT: ALL
STATEMENT OF ISSUE: Approve Change Order No. 1 to add 60 days to the contract for the
rehabilitation of the electrical systems in manholes at the Russell Stephenson Wastewater
Reclamation Facility.
BACKGROUND: The work covered under this contract is for the rehabilitation of the electrical
systems in manholes at the Russell Stephenson Water Reclamation Facility. This change order is
for an extension of time from 90 days to 150 days on contract C14-2145-WS ending June 11,
2014. There are no monetary changes. The change order request was initiated, executed, and
submitted to Purchasing in a timely manner under the assumption that the Purchasing Manager
could sign it. However, as stated in the Purchasing Manual, the completion date must be less
than 60 days for the Purchasing Manager to sign, and this was not realized until after the
deadline; therefore, BCC approval is needed. The reason for the 60 day extension is weather
delays.
OPTIONS: Approve or deny.
RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute
Bill Smith Electric, Inc. Change Order No. 1, extending the original contract from 90 days to 150
days, and approval of payment on any expenses incurred since June 11th, 2014.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator