Okaloosa County BOCC — April 15, 2014 — AVCON Task Order #3 — reading text

TASK ORDER APPROVAL FORM CONTRACT #: C14-2133-AP TASK ORDER #: 2 TASK ORDER AMOUNT: $185,000.00 OFFERED BY CONSULTANT: AVCON INC. FIRM'S NAME Virgil C. “Lee” Lewis, P.E. REPRESENTATIVES PRINTED NAME SIGNATURE Regional Manager March 25, 2014 TITLE RECOMMENDED FOR APPROVAL (Department Director) SIGNAYPRE AoC Yracman Qironets Director TITLE — q /s sf LYY A athe COUNTY ADMINISTRATOR (if &pplicable) p/e/M4 DATE DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) $25,000 or less approved by Purchasing Director Between $25,001 and $50,000 approved by Purchasing Director and County Administrator In excess of $50,000 approved by the Board. Yu deborak PURCHASING DIRECTOR Zar Federal 4/4) 4 DATE CHAIRMAN (if applicable) DATE TASK ORDER Professional Planning Services McCallum Sweeney Site Certification Crestview, Florida Task Order No. 1) AVCON Project No. 2014.050.02 AVCON, INC., a Florida Corporation (hereinafter “CONSULTANT”) agrees to perform and complete the following services (hereinafter “Services”) for Okaloosa County Board of County Commissioners (hereinafter “CLIENT”), in accordance with the terms and conditions of the Agreement for Professional Architectural, Engineering, and Aviation Planning Services (Contract No.: _C14-2133-AP _), dated _ January 21, 2014 _, all of which terms and conditions are incorporated herein by reference. 1. Task Location: Okaloosa County Airports—Okaloosa County, Florida 2. Task Name: Professional Planning Services for McCallum Sweeney Site Certification. 3. Task Description/Scope of Services: CONSULTANT shall perform professional planning phase services in accordance with Exhibit A attached hereto and within the geographic limits identified in Exhibit B. 4. Compensation: All planning work performed under this task order shall be compensated on a Lump Sum basis as derived in Exhibit C and attached hereto. The Lamp Sum fee shall be One Hundred Eighty-Five Thousand and 00/100 dollars ($185,000.00) and shall include all job-related travel costs, reprographic costs, printing/plotting costs, telephone/facsimile charges, and mail charges required to perform the work specified. Progress payments shail be made monthly and shall be by an estimate of the percent complete in accordance with the project progress. 5. Schedule: All items identified in Exhibit A shall be complete and submitted to the County and permitting agencies before September 1, 2014. 6. Deliverables: Deliverables shall include those specified in Exhibit A attached hereto. 7. Other Considerations: All applicable permitting fees shall be provided by the Owner. Task Order No. ___— Planning Services for McCallum Sweeney Site Certification Page 1 of 1 EXHIBIT “A” SCOPE OF SERVICES - AVCON, INC. Professional Planning Services McCallum Sweeney Site Certification Crestview, Florida The scope of work includes the following: Recordable boundary survey for the industrial park. Title attorney opinion or title insurance must be submitted that shows clear title to the industrial park (the title search must encompass at least the prior 50-year history). Documentation must indicate: o The owner has a saleable interest in the property; co Any restrictions on the use of the property (covenants or easements); and o Anyliens that may exist against the property. FEMA flood map(s) with panel number indicated and industrial park boundaries identified. If there is filling in designated flood areas of the industrial park, the applicant must attach an engineer’s certification that the filled areas are in compliance with local ordinances or other recognized standards. If filling is anticipated for the industrial park, the applicant must provide an engineer's estimate of the cost and schedule required to fill the flood areas. Phase I Environmental Site Assessment (ESA), performed in accordance with ASTM Standard E1527-05, must be completed. If the recognized environmental concerns are part of or will impact the acreage to be developed and the Phase II ESA indicates that these areas will need to be remediated, then remediation must be completed prior to certification. Wetlands Delineation including reports(s) and map(s) indicating the location of wetlands must be completed. When available, a Jurisdictional Determination letter from the U.S. Army Corps of Engineers verifying the Wetlands Delineation should be provided. If wetlands exist and will be disturbed, a plan for mitigation, including costs and a schedule, must be submitted. Mitigation must be able to be completed within 90 days. If the schedule for mitigation is longer than 90 days, mitigation must be completed prior to certification. Documentation including report(s) and map({s) indicating the presence and location of federal and state rare and endangered plant and animal species must be submitted. An acknowledgement letter from the U.S. Fish and Wildlife Service should accompany the report(s). If applicable, an acknowledgement letter from the state department of natural resources should accompany the report(s). If any areas of concern are part of or will impact the acreage to be developed, a plan for mitigation, including costs and a schedule, must be submitted. Mitigation must be able to be completed within 90 days. If the schedule for mitigation is longer than 90 days, mitigation must Documentation including report(s) and map(s) indicating the presence and location of archaeological findings, historic sites, or structures must be submitted. An acknowledgement letter from the State Historical Preservation Officer (SHPO) should accompany the report(s). if any areas of concern are part of or will impact the acreage to be developed, a plan for mitigation, including costs and a schedule, must be submitted. Mitigation must be able to be completed within 90 days. If the schedule for mitigation is longer than 90 days, mitigation must be completed prior to certification. Geotechnical study documenting that the industrial park’s soil characteristics are compatible with industrial development must be submitted. The study should indicate a specific Seismic Site Class per Exhibit A, Page 1 of 3 current International Building Code (IBC). Classification can be based on a soil boring up to 100 feet, shear wave velocity, or geophysical methods. It is required that communities do one drilling per 50 acres, but no fewer than four drillings, and no more than 16 drillings. The exception to this would be if considerable wetlands were on the site rendering a large amount of acreage unsuitable for development. © Topographic survey or topographic analysis of the industrial park indicating the two-foot contours of the industrial park. ¢ — Engineer’s cost and schedule estimate of the clearing, grubbing, and grading of a building pad on the industrial park. To complete this estimate, the applicant should assume a graded pad of 300 feet by 500 feet. Provide a visual indicating the location of the proposed pad in the industrial park. Letter of willingness from authorized personnel to consider a change to the industrial park’s zoning (if applicable), The letter should include an outline of the rezoning process specifying all steps and timeline. The rezoning process must be able to be completed within 90 days. * Letter of Intent from appropriate authority stating access will be upgraded to required standards. This letter should contain specific details about all road improvements necessary to allow access to the industrial park. ¢ Plan including itemized cost and schedule estimates for making all necessary upgrades to the industrial park access. All necessary upgrades must be able to be completed within six months. © Engineer’s detailed plan for extending three-phase electric infrastructure to the industrial park. The plan must include a visual indicating the proposed extension, an itemized cost estimate, and a schedule. Three- phase electric service extension must be able to be completed within six months. © Proof that rights-of-way for the extension are under control with either a Letter of Intent from the owner or an option. No documentation is needed if proposed extension(s) is along a public right-of-way (i.e., state or county roads). * — Engineer's detailed plan for extending natural gas infrastructure to the site. The plan must include a visual indicating the proposed extension, an Itemized cost estimate, and a schedule. Natural gas extension must be able to be completed within six months. ¢ Proof that rights-of-way for the extension are under control with either a Letter of Intent from the owner or an option. No documentation is needed if proposed extension is along a public right-of-way (i.e., state or county roads). * Engineer’s detailed plan for extending water infrastructure to the industrial park. The plan must include a visual indicating the proposed extension, an itemized cost estimate, and a schedule. Water extension must be able to be completed within six months. @ Proof that rights-of-way for the extension are under control with either a Letter of Intent from the owner or an option. No documentation is needed if proposed extension is along a public e right-of-way (i.e., state or county roads). ¢ If the water system is not capable of providing 300,000 gallons per day, the applicant must also submit: Engineer’s detailed plan for expanding the existing water treatment system. The plan must include an itemized cost estimate and a schedule. Water system expansion must be able to be completed within six months, including permitting. © Engineer’s detailed plan for extending wastewater infrastructure to the industrial park. The plan must include a visual indicating the proposed extension, an itemized cost estimate, and a schedule. Wastewater extension must be able to be completed within six months. © Proof that rights-of-way for the extension are under control with either a Letter of Intent from the owner or an option. No documentation is needed if proposed extension is along a public right-of-way (i.e., state or county roads). © Ifthe wastewater treatment plant is not capable of providing 200,000 gallons of treatment capacity per day, the applicant must also submit: Engineer’s detailed plan for expanding the existing wastewater treatment plant. The plan must include an itemized cost estimate and a schedule. Wastewater treatment plant expansion must be able to be completed within six months, including permitting. Exhibit A, Page 2 of 3 e Engineer's detailed plan for extending telecommunications infrastructure to the industrial park. The plan must include a visual indicating the proposed extension, an itemized cost estimate, and a schedule. Telecommunications extension must be able to be completed within six months. © Proof that rights-of-way for the extension are under control with either a Letter of Intent from the owner or an option. No documentation is needed if proposed extension is along a public right-of-way (i.e., state or county roads). e Master Development Plan that shows the location of park access roads, easements, utilities (existing and proposed), and proposed lot locations and sizes (total and developable acreage) must be submitted. The Master Development Plan should take into consideration and note the location of development limitations, such as wetlands, floodplains, and permanent easements. e = Set of draft protective covenants that at a minimum address the following: building type, landscaping, parking, outdoor storage, setback specifications, and sign control must be submitted. Exhibit A, Page 3 of 3 EXHIBIT C - FEE DERIVATION McCALLUM SWEENEY SITE CERTIFICATION PHASE Ill CRESTVIEW, FLORIDA SENIOR PROJECT PROJECT Posttions| MANAGER MANAGER GAO DESIGNER CLERICAL YOTAL Rate (S/Houry $150 $125 Cost Gost Jee ie ee Gertfication that fils IAW local orginancos, of | 0 $720) Jad areas | 4 $260 i $0 10] 3980] 393 {vironmental assessment 4 ‘3600 40] $4.800] 3 $350] 5 3G 50] $5.790|