Okaloosa County BOCC — April 15, 2014 — AVCON Task Order #3

TASK ORDER APPROVAL FORM CONTRACT #: C14-2133-AP TASK ORDER #: 2 TASK ORDER AMOUNT: $185,000.00 OFFERED BY CONSULTANT: AVCON INC. FIRM'S NAME Virgil C. “Lee” Lewis, P.E. REPRESENTATIVES PRINTED NAME SIGNATURE Regional Manager March 25, 2014 TITLE RECOMMENDED FOR APPROVAL (Department Director) SIGNAYPRE AoC Yracman Qironets Director TITLE — q /s sf LYY A athe COUNTY ADMINISTRATOR (if &pplicable) p/e/M4 DATE DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) $25,000 or less approved by Purchasing Director Between $25,001 and $50,000 approved by Purchasing Director and County Administrator In excess of $50,000 approved by the Board. Yu deborak PURCHASING DIRECTOR Zar Federal 4/4) 4 DATE CHAIRMAN (if applicable) DATE TASK ORDER Professional Planning Services McCallum Sweeney Site Certification Crestview, Florida Task Order No. 1) AVCON Project No. 2014.050.02 AVCON, INC., a Florida Corporation (hereinafter “CONSULTANT”) agrees to perform and complete the following services (hereinafter “Services”) for Okaloosa County Board of County Commissioners (hereinafter “CLIENT”), in accordance with the terms and conditions of the Agreement for Professional Architectural, Engineering, and Aviation Planning Services (Contract No.: _C14-2133-AP _), dated _ January 21, 2014 _, all of which terms and conditions are incorporated herein by reference. 1. Task Location: Okaloosa County Airports—Okaloosa County, Florida 2. Task Name: Professional Planning Services for McCallum Sweeney Site Certification. 3. Task Description/Scope of Services: CONSULTANT shall perform professional planning phase services in accordance with Exhibit A attached hereto and within the geographic limits identified in Exhibit B. 4. Compensation: All planning work performed under this task order shall be compensated on a Lump Sum basis as derived in Exhibit C and attached hereto. The Lamp Sum fee shall be One Hundred Eighty-Five Thousand and 00/100 dollars ($185,000.00) and shall include all job-related travel costs, reprographic costs, printing/plotting costs, telephone/facsimile charges, and mail charges required to perform the work specified. Progress payments shail be made monthly and shall be by an estimate of the percent complete in accordance with the project progress. 5. Schedule: All items identified in Exhibit A shall be complete and submitted to the County and permitting agencies before September 1, 2014. 6. Deliverables: Deliverables shall include those specified in Exhibit A attached hereto. 7. Other Considerations: All applicable permitting fees shall be provided by the Owner. Task Order No. ___— Planning Services for McCallum Sweeney Site Certification Page 1 of 1 EXHIBIT “A” SCOPE OF SERVICES - AVCON, INC. Professional Planning Services McCallum Sweeney Site Certification Crestview, Florida The scope of work includes the following: Recordable boundary survey for the industrial park. Title attorney opinion or title insurance must be submitted that shows clear title to the industrial park (the title search must encompass at least the prior 50-year history). Documentation must indicate: o The owner has a saleable interest in the property; co Any restrictions on the use of the property (covenants or easements); and o Anyliens that may exist against the property. FEMA flood map(s) with panel number indicated and industrial park boundaries identified. If there is filling in designated flood areas of the industrial park, the applicant must attach an engineer’s certification that the filled areas are in compliance with local ordinances or other recognized standards. If filling is anticipated for the industrial park, the applicant must provide an engineer's estimate of the cost and schedule required to fill the flood areas. Phase I Environmental Site Assessment (ESA), performed in accordance with ASTM Standard E1527-05, must be completed. If the recognized environmental concerns are part of or will impact the acreage to be developed and the Phase II ESA indicates that these areas will need to be remediated, then remediation must be completed prior to certification. Wetlands Delineation including reports(s) and map(s) indicating the location of wetlands must be completed. When available, a Jurisdictional Determination letter from the U.S. Army Corps of Engineers verifying the Wetlands Delineation should be provided. If wetlands exist and will be disturbed, a plan for mitigation, including costs and a schedule, must be submitted. Mitigation must be able to be completed within 90 days. If the schedule for mitigation is longer than 90 days, mitigation must be completed prior to certification. Documentation including report(s) and map({s) indicating the presence and location of federal and state rare and endangered plant and animal species must be submitted. An acknowledgement letter from the U.S. Fish and Wildlife Service should accompany the report(s). If applicable, an acknowledgement letter from the state department of natural resources should accompany the report(s). If any areas of concern are part of or will impact the acreage to be developed, a plan for mitigation, including costs and a schedule, must be submitted. Mitigation must be able to be completed within 90 days. If the schedule for mitigation is longer than 90 days, mitigation must Documentation including report(s) and map(s) indicating the presence and location of archaeological findings, historic sites, or structures must be submitted. An acknowledgement letter from the State Historical Preservation Officer (SHPO) should accompany the report(s). if any areas of concern are part of or will impact the acreage to be developed, a plan for mitigation, including costs and a schedule, must be submitted. Mitigation must be able to be completed within 90 days. If the schedule for mitigation is longer than 90 days, mitigation must be completed prior to certification. Geotechnical study documenting that the industrial park’s soil characteristics are compatible with industrial development must be submitted. The study should indicate a specific Seismic Site Class per Exhibit A, Page 1 of 3 current International Building Code (IBC). Classification can be based on a soil boring up to 100 feet, shear wave velocity, or geophysical methods. It is required that communities do one drilling per 50 acres, but no fewer than four drillings, and no more than 16 drillings. The exception to this would be if considerable wetlands were on the site rendering a large amount of acreage unsuitable for development. © Topographic survey or topographic analysis of the industrial park indicating the two-foot contours of the industrial park. ¢ — Engineer’s cost and schedule estimate of the clearing, grubbing, and grading of a building pad on the industrial park. To complete this estimate, the applicant should assume a graded pad of 300 feet by 500 feet. Provide a visual indicating the location of the proposed pad in the industrial park. Letter of willingness from authorized personnel to consider a change to the industrial park’s zoning (if applicable), The letter should include an outline of the rezoning process specifying all steps and timeline. The rezoning process must be able to be completed within 90 days. * Letter of Intent from appropriate authority stating access will be upgraded to required standards. This letter should contain specific details about all road improvements necessary to allow access to the industrial park. ¢ Plan including itemized cost and schedule estimates for making all necessary upgrades to the industrial park access. All necessary upgrades must be able to be completed within six months. © Engineer’s detailed plan for extending three-phase electric infrastructure to the industrial park. The plan must include a visual indicating the proposed extension, an itemized cost estimate, and a schedule. Three- phase electric service extension must be able to be completed within six months. © Proof that rights-of-way for the extension are under control with either a Letter of Intent from the owner or an option. No documentation is needed if proposed extension(s) is along a public right-of-way (i.e., state or county roads). * — Engineer's detailed plan for extending natural gas infrastructure to the site. The plan must include a visual indicating the proposed extension, an Itemized cost estimate, and a schedule. Natural gas extension must be able to be completed within six months. ¢ Proof that rights-of-way for the extension are under control with either a Letter of Intent from the owner or an option. No documentation is needed if proposed extension is along a public right-of-way (i.e., state or county roads). * Engineer’s detailed plan for extending water infrastructure to the industrial park. The plan must include a visual indicating the proposed extension, an itemized cost estimate, and a schedule. Water extension must be able to be completed within six months. @ Proof that rights-of-way for the extension are under control with either a Letter of Intent from the owner or an option. No documentation is needed if proposed extension is along a public e right-of-way (i.e., state or county roads). ¢ If the water system is not capable of providing 300,000 gallons per day, the applicant must also submit: Engineer’s detailed plan for expanding the existing water treatment system. The plan must include an itemized cost estimate and a schedule. Water system expansion must be able to be completed within six months, including permitting. © Engineer’s detailed plan for extending wastewater infrastructure to the industrial park. The plan must include a visual indicating the proposed extension, an itemized cost estimate, and a schedule. Wastewater extension must be able to be completed within six months. © Proof that rights-of-way for the extension are under control with either a Letter of Intent from the owner or an option. No documentation is needed if proposed extension is along a public right-of-way (i.e., state or county roads). © Ifthe wastewater treatment plant is not capable of providing 200,000 gallons of treatment capacity per day, the applicant must also submit: Engineer’s detailed plan for expanding the existing wastewater treatment plant. The plan must include an itemized cost estimate and a schedule. Wastewater treatment plant expansion must be able to be completed within six months, including permitting. Exhibit A, Page 2 of 3 e Engineer's detailed plan for extending telecommunications infrastructure to the industrial park. The plan must include a visual indicating the proposed extension, an itemized cost estimate, and a schedule. Telecommunications extension must be able to be completed within six months. © Proof that rights-of-way for the extension are under control with either a Letter of Intent from the owner or an option. No documentation is needed if proposed extension is along a public right-of-way (i.e., state or county roads). e Master Development Plan that shows the location of park access roads, easements, utilities (existing and proposed), and proposed lot locations and sizes (total and developable acreage) must be submitted. The Master Development Plan should take into consideration and note the location of development limitations, such as wetlands, floodplains, and permanent easements. e = Set of draft protective covenants that at a minimum address the following: building type, landscaping, parking, outdoor storage, setback specifications, and sign control must be submitted. Exhibit A, Page 3 of 3 EXHIBIT C - FEE DERIVATION McCALLUM SWEENEY SITE CERTIFICATION PHASE Ill CRESTVIEW, FLORIDA SENIOR PROJECT PROJECT Posttions| MANAGER MANAGER GAO DESIGNER CLERICAL YOTAL Rate (S/Houry $150 $125 Cost Gost Jee ie ee Gertfication that fils IAW local orginancos, of | 0 $720) Jad areas | 4 $260 i $0 10] 3980] 393 {vironmental assessment 4 ‘3600 40] $4.800] 3 $350] 5 3G 50] $5.790| $116] ‘vironmental concem: Ce) 9] x of $0) a So] ol 2) ‘pacts 4 $600] 0] $4.00] te] $1,020] a Sal | $6140] S107 Hineation a so a $720 a 30] a Sol @ s720| $120 {on tater fom the U.S. ACOE a 30 a 3960] a $390] 2 S90 16 $1440) ES) ate wetland impacts 4 $600 ao} $9.600] ait $1,580 a Sol 103 $11,760 $108 lion and map of rare and andangerad species @ 30) of $4,800] ii 3715 3 $22 Ey $5,740] $103 from U.S. Fish and Wife Services a 30 g $060] 4 $260) 2 $20] rr $1.30] Eg) {from state department of natural resources al $0} 5 ‘$90 2 $19] z E 12] 31,189] $98) Ble fara and endangered species mnpacts @ 30) 23, $2,760] a $520] 2 390] ES) $3,370] S102 ton af archaeological indings and histone siles| @ 30) a 3960] 2 3150 2 $00 rH $1,180 $08 ‘From the Stale Historical Preservation Society | 30 ‘i a) f) 30] 2 ET a $570 395] torical site impacts | 30 a $060 4 $200 Q 30) 12] $1,229| $102 mentaliog good sof condivons | Ey) 6 $720 4 $260] 2 590] 12 1.070 309 industrial park a 30 4 ‘S90| Fl $130 a $0] 4] seval S102 {e estimate of clearing, grubbing, and grading 2 3300] a 3960 4 $260] o so “4 $1.520| $109] ‘iifying location of 300 fl x S00 fl buiding pad 2 $300] 4 Er 4 $260] 9 ES) ‘0 31,040] $104 Total Sie Developabiliy Service: tel $2,400 aor] $36,840] Tor] ___ $6,885 13 $253] 443) $46,660| $108) Subconsuitant services "TT. Recordable boundary survey 316,000 412, Wetland Delingalion $10,000 17a, Wiclifa assessment $10,000 19b, Geotschnieal study 30,000 20, Topographic survey $26,000 Total Sukconaultant Servic $74,000 Total for Site Ouvalopability Services: $117,660 Total Zoning Service: of so] Al 3720 of so] Q) ‘sof q $720] $120], “nly stating access will ba upgraded g 39 8 4 $260] d sq 10] soo Ey] Jule to make access road improvements a 30 2a 1e|__S1,040] Ql a i) $3,920 $36] <dusirial park boundaries @ sa 2a 2A] __ $1,560] a 30) Fr 34.460 Es) ule 19 provide rail to the site | Ey 40 zal $1,560] f) 30] a $6,260 Ex) tension are under canirol | 30] 15] a 3300] a $360) EY) 32.670 Es) Total Transportation Services: a 30 ‘ro $13,200 7a]__ $4,820] a $360] i $18,370 336 EXHIBIT C - FEE DERIVATION McCALLUM SWEENEY SITE CERTIFICATION PHASE IIl CRESTVIEW, FLORIDA ‘an to exlend three-phase power to site nth exhibit 2 $300] a 5980] a $390 Q 3 18 31.650] $103 aiway are under control for thras-shase power | so| 4 $400 2 Sa) 2 sag] 5 3570) $95 an to extend natural gas (0 the site will exhibit 2 $300 tol $1,200] 4 $260] a si rn $1.760| $110 away are under contrat for natural gas extension q 30] 4 3480] a So 2 Sag] gl 3970 $05) ‘an lo extend water inirastruclure wo the sila 2 $200 zal” $2,600] 12 $740] a si 3a] $3,560] __ $104 Poway are under control for water infraswructura @ $0] é $720] a $6] 2 300) a ge10{ S01 ian to extend stormwater ireatment lo sits 2 $300] ‘el $5.520] aul $1,560} a so) R $7,380] $103 ian w ontond wastewater reaiment o site 2 $300] 20[ $2,400 ‘ef $1,040] Q si] 3a 33,740) S08 fway ate under cantrol for wastewater extansion 2 3300] a 3720] Q 50] 2 Em rm Si1tof S14) and existing wastewater treaiment facil 4 150 Q 30 q ES) a 30) i} = $160} so] tend communications fo the ste with exhibit a so te] $1,920] a $520) @ Ei 2A S2.ad0{ $102] kway ars under contol for communications extension a 30 8 3720] o so 4 Sieg iT) 3900 En) Total Uttitias Sorvicas: Tal $7,350] 150] $13,000 EE) 12] 3540 Bg 325,040[ $102] 1g access roads, easaments, ulllias. ele, of _si.asa so] 87.080) ao] s2.sco] Q sol 108) Sitoao] $102 that adrass building type, landscaping, et af 31.209] 40[ $4.80) q 3a 4 S133 Ey $e.1a0[ $119) Total Other Requirements: FL __ $2,550 ‘so[__ $11,880) 40] ___ $2,500] 4 $180] 760 si72t0 $108 Allowance for 3-D BIM renderings: $6,000 Total Approximate Phasa Iti Professtonal Services Cost: $186,000] ‘Approximate Arporl Responsibility (25.2%). $46,620 Approximate Remaining Responsibiity (74.8%): $198,380 ropasal ara based on the requirements established in the leller from McGahum Sweeney Gonsullng la ihe Economic Davelopment Coundil af Okaloosa Gaunty on Saptamber 9, 2013 nifeant adversa environmental issues are identified inthe Phase | Environmental Assessment. ‘enti 96 03-IN-23-1000-0001-0000 anc 02-3N-23-0000+-0005-0000 in Gulf Power Phase II Cerilfcation Parcals Exhibe 8. totalling 119.43 acres. »ximately 30.19 actes and off-airport parcols reprasant a total of 89.2 acras, The or-aifporl area represents sppraximately 26.2% of the overall cariicalion ares. Exhibit B - Geographic Planning Limits Park Certification Total 119.43 acres Exhibit B - Geographic Planning Limits 02-3N-23-0000-0009-0000 and 02-3N-23-0000-0009-0010 Approximately 30.13 acres Exhibit B - Geographic Planning Limits 03-3N-23-0000-0001-0000* Approximately 67.37 acres 03-3N-23-0000-0001-0000 Approximately 21.93 acres There are 89.3 acres highlighted above. *A portion of Parcel 03-3N-23-0000-0001-0000 has been excluded.