Okaloosa County School Board — Regular Meeting, June 9, 2014 — reading text

Yes Budget Source : Capital Funds, Project 3323, Ruckel Eagle Ram Tennis CT PH 2 Recommended Action : Motion to approve the amendment to the award of ITB 14-10 Eagle Ram Tennis Center - Phase II, Tennis Courts, which was School Board approved April 14, 2014. The amendment is for the addition of a third court (7) as outlined in Item 2 Alternate Bid, Construction Plan 7 Court, Option Three (3) Courts (5, 6, & 7). This amendment increases the original award by $27,268.99 for a revised total of $94,605.99. The additional funds will be paid from Capital Funds, Project 3323, Ruckel Eagle Ram Tennis CT PH2. The vendor is McElroy Enterprises, Inc. Copies of the change order and the original approved award documents are attached. Public Content Request approval of the amendment to the award of ITB 14-10 Eagle Ram Tennis Center - Phase II, Tennis Courts, which was School Board approved April 14, 2014. The amendment is for the addition of a third court (7) as outlined in Item 2 Alternate Bid, Construction Plan 7 Court, Option Three (3) Courts (5, 6, & 7). This amendment increases the original award by $27,268.99 for a revised total of $94,605.99. The additional funds will be paid from Capital Funds, Project 3323, Ruckel Eagle Ram Tennis CT PH2. The vendor is McElroy Enterprises, Inc. Copies of the change order and the original approved award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments AMENDMENT TO AWARD.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 ITB 14-13 Painting Services-Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $153,598.46 Budgeted : Yes Budget Source : General Funds, Project 2909, School Maintenance Recommended Action : Motion to approve the committee's recommendation to award ITB 14-13 Painting Services-Multiple Schools to Curtis Remodeling, Inc., Edge Painting, Inc., James Dean Williams Painting, Inc., Mike Moulton Construction, Inc., and Morgan Development & Construction based on fixed pricing for a grand total  amount of $153,598.46. Funding will be paid from General Funds, Project 2909, School Maintenance.Services for this project will be performed during the summer months. A copy of the tabulation and recommendation is attached. Public Content Motion to approve the committee's recommendation to award ITB 14-13 Painting Services-Multiple Schools to Curtis Remodeling, Inc., Edge Painting, Inc., James Dean Williams Painting, Inc., Mike Moulton Construction, Inc., and Morgan Development & Construction based on fixed pricing for a grand total amount of $153,598.46. Funding will be paid from General Funds, Project 2909, School Maintenance. Services for this project will be performed during the summer months. A copy of the tabulation and recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_14-13.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Renewal of RFB 09-B22 Fixed Price Fence Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Project vary Recommended Action : Motion to approve the renewal of RFB 09-B22 Fixed Price Fence Bid, to be used on an as needed basis. The contract dates are effective July 14, 2014 through July 13, 2015 and the vendors are Harris Fence Installation Inc. and Shalimar Industries LLC. Copies of the renewal confirmation letters and the original award tabulation are attached. Public Content Request approval to renew RFB 09-B22 Fixed Price Fence Bid, to be used on an as needed basis. The contract dates are effective July 14, 2014 through July 13, 2015 and the vendors are Harris Fence Installation Inc. and Shalimar Industries LLC. Copies of the renewal confirmation letters and the original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFB_09-B22.pdf (146 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Exempted Purchase: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,271.41 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Technology Software Recommended Action : Motion to approve the purchase from BrainPOP to provide unlimited access to BrainPOP Jr. for up to 6,405 students, grades K-2, district wide; and unlimited access to BrainPOP for up to 11,813 students, grades 3-8, district wide. BrainPOP is a software program containing animated, curricular content that engages students, supports educators, and bolsters achievement, which can be used in both group and one- on-one settings. Funds will be paid from general funds, project 3009. The contract period is June 10, 2014 through June 9, 2015. This purchase is exempted under 6A-1.012(11)(b). A copy of the quote is attached. Public Content Motion to approve the purchase from BrainPOP to provide unlimited access to BrainPOP Jr. for up to 6,405 students, grades K-2, district wide; and unlimited access to BrainPOP for up to 11,813 students, grades 3-8, district wide. BrainPOP is a software program containing animated, curricular content that engages students, supports educators, and bolsters achievement, which can be used in both group and one-on-one settings. Funds will be paid from general funds, project 3009. The contract period is June 10, 2014 through June 9, 2015. This purchase is exempted under 6A-1.012(11)(b). A copy of the quote is attached. For additional information, please contact Duscha Ross, Specialist, Instructional Technology at (850) 833-3402. File Attachments BrainPOP Renewal Quote.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion.