Okaloosa County School Board — Regular Meeting, June 9, 2014

Monday, June 9, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Dewey Destin Meeting : Jun 9, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cindy Frakes Meeting : Jun 9, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Jun 9, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 9, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added - Consent 7.32 Scholar's Summer Institute Program for 2014 Deleted - Discussion 8.3 Request to double fill the Assistant Principal II 12- month position at Meigs Middle School Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Added - Consent 7.32 Scholar's Summer Institute Program for 2014 Deleted - Discussion 8.3 Request to double fill the Assistant Principal II 12- month position at Meigs Middle School Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Visitors Subject : 3.1 Recognition of Cathy Hubeli, Principal of Wright Elementary School, Retirement, presented by the Superintendent Meeting : Jun 9, 2014 - Regular Meeting Type : Recognition 3. Visitors Subject : 3.2 Recognition of Rodney Nobles, Principal of Niceville High School, Retirement, presented by the Superintendent Meeting : Jun 9, 2014 - Regular Meeting Type : Recognition 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of May 8-21, 2014,  presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 9, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of May 8–21, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 8-21.pdf (19 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of May 8-21, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 9, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 8-21, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 8-21.pdf (16 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Progress update on the district's accreditation process through AdvancED, presented by Denise McLaughlin, Professional Development Specialist. Meeting : Jun 9, 2014 - Regular Meeting Type : Information Public Content Progress update on the district's accreditation process through AdvancED. File Attachments AdvancED Accreditation SB PPt.pdf (432 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Employee Disciplinary Hearing of May 27, 2014; Minutes of the Student Disciplinary Hearing of May 27, 2014; Minutes of the Regular Meeting of May 27, 2014; and Minutes of the Budget Workshop of May 29, 2014, recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Employee Disciplinary Hearing of May 27, 2014; Minutes of the Student Disciplinary Hearing of May 27, 2014; Minutes of the Regular Meeting of May 27, 2014, and Minutes of the Budget Workshop of May 29, 2014. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 5-29-2014 Budget Workshop DRAFT.pdf (154 KB) 5-27-2014 Employee Hearing Minutes DRAFT.pdf (46 KB) 5-27-2014 Meeting DRAFT.pdf (184 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit School Internal Funds for year ended June 30, 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 09, 2014 Absolute Date : Jun 09, 2014 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010.7100.0310.9005.9015.9015 Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit the School Internal Funds for year ended June 30, 2014. Public Content The School Board of Okaloosa County, Florida is currently in the fourth year of a five year contract with the auditing firm of Carr, Riggs & Ingram, L.L.C., to perform the School Internal Funds, Financial Statement and Supplementary Information. A motion to engage the professional auditing services of Carr, Riggs, & Ingram, L.L.C., for Fiscal Year Ending June 30, 2014 is requested. The fee remains at $70,000, consistent with the previous years, and will be delivered to the School Board no later than November 14, 2014. File Attachments Okaloosa Internal Funds Engagement Letter for Year Ended June 30, 2014.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-9-14.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer and  recommended by the Superintendent for approval Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 09, 2014 Absolute Date : Jun 09, 2014 Fiscal Impact : Yes Dollar Amount : $5,120.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments June 9, 2014 Donations.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2014-2015, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Renewal - Check Recovery Agreement.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Agreement begtween the School Board of Okaloosa County and SS Solutions, LLC, for contracted services of Okaloosa County School District retirees, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 09, 2014 Absolute Date : Jun 09, 2014 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Agreement begtween the  School Board of Okaloosa County and SS Solutions, LLC, for contracted services of Okaloosa County School District retirees. Public Content The District does not have a provision for DROP extension or immediate re- employment beyond the Deferred Retirement Option Program (DROP) for retirees. Contracting with Staffing of St. Augustine (SS Solutions) would provide the District with a mechanism to utilize services of retirees. The District could enter into a contract with SS Solutions to engage the services of retirees who are preapproved by the Superintendent. SS Solutions has the approval of the Division of Retirement. This agreement result in cost efficiencies because typically the contract cost would be at a significantly lower price than the current cost of the employee. The term of the contract is for one year, effective July 1, 2014 through June 30, 2015 and may be renewed annually based on School Board approval. File Attachments Agenda - SSSolutions - 2014-2015 - 6-9-14.pdf (299 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Proposed capital outlay projects at middle and high schools, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 09, 2014 Absolute Date : Jun 09, 2014 Fiscal Impact : Yes Dollar Amount : $300,000.00 Budgeted : Yes Budget Source : Capital Outlay - 2 Mil Dollars Recommended Action : Motion to approve the proposed capital outlay projects at middle and high schools. Public Content The District has $300,000 available from 2-Mil dollars in Capital Outlay funds which can be allocated for capital outlay projects. The District's recommendation is to allocate those funds for various projects at High and Middle schools. The recommended list is attached to this agenda item. File Attachments Agenda - Capital Outlay Projects - Middle & High Schools - 6-9-14.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Amendment to Master Cooperative Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Amendment to Master Cooperative Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice. Public Content This amendment includes a provision to address the role of teachers in physical interventions within their classroom management procedures and will not permit teachers to intervene in physical altercations. Additionally, it will require all teachers and educational personnel in DJJ detention and residential programs to complete training for the Prison Rape Elimination Act of 2003 (PREA). File Attachments Amendment to Master Agreement DJJ .pdf (319 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Application for Funding for Florida Diagnostic Learning Resource System (FDLRS), FLDOE Discretionary Project, submitted by Melody Sommer, Program Director, Exceptional Student Education, recommended for approval by the Superintendent. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 09, 2014 Absolute Date : Jun 09, 2014 Fiscal Impact : Yes Dollar Amount : $923,812.00 Budgeted : No Budget Source : FLDOE ESE Discretionary Project Recommended Action : board approval Public Content The local FDLRS Associate Center provides diagnostic and learning resources for exceptional students, assists in educational evaluations, and facilitates the provision of instruction and services to exceptional students. The funds benefit the 3 school districts served by our local FDLRS: Okaloosa, Santa Rosa, and Escambia. The four functions of the current project are: Child Find, Human Resource Development, Parent Services, and Technology. File Attachments FDLRS RFA FY 15.pdf (10,875 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 United States Air Force Educational Partnership Agreement between the School Board of Okaloosa County and Eglin Air Force Base Entities to promote STEM education, presented by Shawnea Tallman, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Approval of the United States Air Force Educational Partnership Agreement between the School Board of Okaloosa County and Eglin Air Force Base Entities to promote STEM education. Public Content This agreement renews a partnership between the Okaloosa County School District and Eglin Air Force Base entities. Eglin will encourage their employees to promote the study of science, mathematics, and engineering at all levels of education. Volunteers will interact with students via educational outreach programs, mentorships, and other activities. In addition, the agreement allows for the use of Department of Defense equipment. File Attachments EPA w Eglin AFB Entities.pdf (293 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Renewal of Annual Agreement for Charter Bus Services: Multiple Vendors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Coastal Coaches, LLC; Galaxy Transport; Good Time Tours, Inc.; Group Travel Network, Inc.; Gulf Coast Tours, Inc.; Hotard Coaches, Inc.; Kincaid Coach Lines; Kingdom Coach, LLC; and The Express. These agreements will be used on an as needed basis by schools,  PTO, athletic boosters, band booster, and other support organizations that provide support for student activities. The contracts will be effective from July 1, 2014 through June 30, 2015. Copies of the vendor response letters are attached. Public Content Request for approval of Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Coastal Coaches, LLC; Galaxy Transport; Good Time Tours, Inc.; Group Travel Network, Inc.; Gulf Coast Tours, Inc.; Hotard Coaches, Inc.; Kincaid Coach Lines; Kingdom Coach, LLC; and The Express. These agreements will be used on an as needed basis by schools, PTO, athletic boosters, band booster, and other support organizations that provide support for student activities. The contracts will be effective from July 1, 2014 through June 30, 2015. Copies of the vendor response letters are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL DOCUMENTS.pdf (371 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Renewal of ITB 13-B10 New & Recapped Tire Service, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 13-B10 New & Recapped Tire Service, based on fixed pricing, to be used on an as needed basis. The vendor is GCR Tires and the contract is effective July 1, 2014 through June 30, 2015. A copy of the vendor confirmation is attached. Public Content Request approval of the renewal of ITB 13-B10 New & Recapped Tire Service, based on fixed pricing, to be used on an as needed basis. The vendor is GCR Tires and the contract is effective July 1, 2014 through June 30, 2015. A copy of the vendor confirmation is attached. For additional information, please contact Jay McInnis, Program Director, Purchasing at (850) 833-7609. File Attachments GCR TIRE.pdf (232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Amendment to Award of ITB 14-10 Eagle Ram Tennis Center - Phase II, Tennis Courts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,268.99 Budgeted : Yes Budget Source : Capital Funds, Project 3323, Ruckel Eagle Ram Tennis CT PH 2 Recommended Action : Motion to approve the amendment to the award of ITB 14-10 Eagle Ram Tennis Center - Phase II, Tennis Courts, which was School Board approved April 14, 2014. The amendment is for the addition of a third court (7) as outlined in Item 2 Alternate Bid, Construction Plan 7 Court, Option Three (3) Courts (5, 6, & 7). This amendment increases the original award by $27,268.99 for a revised total of $94,605.99. The additional funds will be paid from Capital Funds, Project 3323, Ruckel Eagle Ram Tennis CT PH2. The vendor is McElroy Enterprises, Inc. Copies of the change order and the original approved award documents are attached. Public Content Request approval of the amendment to the award of ITB 14-10 Eagle Ram Tennis Center - Phase II, Tennis Courts, which was School Board approved April 14, 2014. The amendment is for the addition of a third court (7) as outlined in Item 2 Alternate Bid, Construction Plan 7 Court, Option Three (3) Courts (5, 6, & 7). This amendment increases the original award by $27,268.99 for a revised total of $94,605.99. The additional funds will be paid from Capital Funds, Project 3323, Ruckel Eagle Ram Tennis CT PH2. The vendor is McElroy Enterprises, Inc. Copies of the change order and the original approved award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments AMENDMENT TO AWARD.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 ITB 14-13 Painting Services-Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $153,598.46 Budgeted : Yes Budget Source : General Funds, Project 2909, School Maintenance Recommended Action : Motion to approve the committee's recommendation to award ITB 14-13 Painting Services-Multiple Schools to Curtis Remodeling, Inc., Edge Painting, Inc., James Dean Williams Painting, Inc., Mike Moulton Construction, Inc., and Morgan Development & Construction based on fixed pricing for a grand total  amount of $153,598.46. Funding will be paid from General Funds, Project 2909, School Maintenance.Services for this project will be performed during the summer months. A copy of the tabulation and recommendation is attached. Public Content Motion to approve the committee's recommendation to award ITB 14-13 Painting Services-Multiple Schools to Curtis Remodeling, Inc., Edge Painting, Inc., James Dean Williams Painting, Inc., Mike Moulton Construction, Inc., and Morgan Development & Construction based on fixed pricing for a grand total amount of $153,598.46. Funding will be paid from General Funds, Project 2909, School Maintenance. Services for this project will be performed during the summer months. A copy of the tabulation and recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_14-13.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Renewal of RFB 09-B22 Fixed Price Fence Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Project vary Recommended Action : Motion to approve the renewal of RFB 09-B22 Fixed Price Fence Bid, to be used on an as needed basis. The contract dates are effective July 14, 2014 through July 13, 2015 and the vendors are Harris Fence Installation Inc. and Shalimar Industries LLC. Copies of the renewal confirmation letters and the original award tabulation are attached. Public Content Request approval to renew RFB 09-B22 Fixed Price Fence Bid, to be used on an as needed basis. The contract dates are effective July 14, 2014 through July 13, 2015 and the vendors are Harris Fence Installation Inc. and Shalimar Industries LLC. Copies of the renewal confirmation letters and the original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFB_09-B22.pdf (146 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Exempted Purchase: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,271.41 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Technology Software Recommended Action : Motion to approve the purchase from BrainPOP to provide unlimited access to BrainPOP Jr. for up to 6,405 students, grades K-2, district wide; and unlimited access to BrainPOP for up to 11,813 students, grades 3-8, district wide. BrainPOP is a software program containing animated, curricular content that engages students, supports educators, and bolsters achievement, which can be used in both group and one- on-one settings. Funds will be paid from general funds, project 3009. The contract period is June 10, 2014 through June 9, 2015. This purchase is exempted under 6A-1.012(11)(b). A copy of the quote is attached. Public Content Motion to approve the purchase from BrainPOP to provide unlimited access to BrainPOP Jr. for up to 6,405 students, grades K-2, district wide; and unlimited access to BrainPOP for up to 11,813 students, grades 3-8, district wide. BrainPOP is a software program containing animated, curricular content that engages students, supports educators, and bolsters achievement, which can be used in both group and one-on-one settings. Funds will be paid from general funds, project 3009. The contract period is June 10, 2014 through June 9, 2015. This purchase is exempted under 6A-1.012(11)(b). A copy of the quote is attached. For additional information, please contact Duscha Ross, Specialist, Instructional Technology at (850) 833-3402. File Attachments BrainPOP Renewal Quote.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Factory Direct Agreement: Carrier, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Projects Vary Recommended Action : Motion to approve Factory Direct Agreement with Carrier. Vendors are Hill Company Gulf State, LLC and Mingledorff's Inc. The term of this agreement is June 10, 2014 through June 9, 2015, based on factory direct pricing levels and used on an as needed basis. A copy of the vendor letter is attached. Public Content Request approval of the Factory Direct Agreement with Carrier. Vendors are Hill Company Gulf State, LLC and Mingledorff's Inc. The term of this agreement is June 10, 2014 through June 9, 2015, based on factory direct pricing levels and used on an as needed basis. A copy of the vendor letter is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments CARRIER.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Service Agreement #14-95 Young Rembrandts, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,400.00 Budgeted : Yes Budget Source : General Funds, Project 2174, Child Care-Plew Recommended Action : Motion to approve Service Agreement #14-95, between Young Rembrandts and The School Board of Okaloosa County. The services provided will be drawing classes for children in K through 5th grade. Provider will be paid $5.00 per student for approximately forty (40) students for seven (7) days, for a contract total amount not to exceed $1,400.00. All funds will be paid by Plew Elementary School, general funds, project 2174, Child Care Plew. The contract dates are June 12, 2014 through August 1, 2014. A copy of the agreement is attached. Public Content Request approval of Service Agreement #14-95, between Young Rembrandts and The School Board of Okaloosa County. Services provided will be drawing classes for children in K through 5th grade. The Provider will be paid $5.00 per student for approximately forty (40) students for seven (7) days, for a contract total amount not to exceed $1,400.00. All funds will be paid by Plew Elementary School, general funds, project 2174, Child Care Plew. The contract dates are June 12, 2014 through August 1, 2014. A copy of the agreement is attached. File Attachments SA# 14-95.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Service Agreement #15-01 NWF Art LLC, d/b/a Abrakadoodle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school Recommended Action : Motion to approve Service Agreement #15-01, between Abrakadoodle and The School Board of Okaloosa County, on behalf of the Okaloosa County School District. The Provider with conduct art classes for students K-12. Classess can be  given at schools or students my attend classess at the Destin studio. Provider will supply all art materials and qualified educators. This is a Global Agreement that is available to use district-wide. Funds will be paid by individual participating schools at a rate of $8.00 per participating student. The term of the agreement is July 1, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-01, between Abrakadoodle and The School Board of Okaloosa County, on behalf of the Okaloosa County School District. The Provider with conduct art classes for students K-12. Classes can be given at schools or students my attend classes at the Destin studio. Provider will supply all art materials and qualified educators. This is a Global Agreement that is available to use district-wide. Funds will be paid by individual participating schools at a rate of $8.00 per participating student. The term of the agreement is July 1, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments GLOBAL SA# 15-01.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Service Agreement #15-02 NWF Art LLC, d/b/a Abrakadoodle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school Recommended Action : Motion to approve Service Agreement #15-02, between Abrakadoodle and The School Board of Okaloosa County, on behalf of the Okaloosa County School District. The Provider will conduct face painting for schools and day care programs at the school on an as needed basis. This is a Global Agreement that is available to use district-wide. Funds will be paid by individual participating schools at a rate not to exceed $3.00 per participating student. The term of the  agreement is July 1, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-02, between Abrakadoodle and The School Board of Okaloosa County, on behalf of the Okaloosa County School District. The Provider will conduct face painting for schools and day care programs at the school on an as needed basis. This is a Global Agreement that is available to use district-wide. Funds will be paid by individual participating schools at a rate not to exceed $3.00 per participating student. The term of the agreement is July 1, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments GLOBAL SA#15-02.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Service Agreement #15-03 The Emerald Coast Science Center-Planetarium Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school Recommended Action : Motion to approve Service Agreement #15-03, between The Emerald Coast Science Center and The School Board of Okaloosa County, on behalf of Okaloosa County School District to provide a planetarium program for elementary, middle, and high school students in alignment with the Next Generation Florida Sunshine State Standards, on an as needed basis. This is a Global Service Agreement that is available to use district wide. Funds will be paid by individual participating schools at a rate of $4.00 per student not to exceed $1,000.00 per day per school. The term of the agreement is July 1, 2014 thorugh June 30, 2015. A copy of the agreement is attached. Public Content Request approval Service Agreement #15-03, between The Emerald Coast Science Center and The School Board of Okaloosa County, on behalf of Okaloosa County School District to provide a planetarium program for elementary, middle, and high school students in alignment with the Next Generation Florida Sunshine State Standards, on an as needed basis. This is a Global Service Agreement that is available to use district wide. Funds will be paid by individual participating schools at a rate of $4.00 per student not to exceed $1,000.00 per day per school. The term of the agreement is July 1, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments GLOBAL SA# 15-03.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 Service Agreement #15-04 The Emerald Coast Science Center-FCAT Enrichment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school Recommended Action : Motion to approve Service Agreement #15-04, between The Emerald Coast Science Center and The School Board of Okaloosa County, on behalf of the Okaloosa County School District. The Provider will conduct an FCAT Enrichment Program for Kindergarten - 5th grade students on an as needed basis. The program is lab-based lessons covering topics stated in the Next Generation Sunshine State Standards and skills addressed in the Florida Standards Assessment. This is a Global Agreement that is available to use district wide. Funds will be paid by individual participating schools at a rate up to $4.50 per student per lesson (see attached Fee Addendum) for a total contract amount not to exceed $30,000.00 per school ($5,000.00 per grade). The term of the agreement is July 1, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-04, between The Emerald Coast Science Center and The School Board of Okaloosa County, on behalf of the Okaloosa County School District. The Provider will conduct an FCAT Enrichment Program for Kindergarten - 5th grade students on an as needed basis. The program is lab-based lessons covering topics stated in the Next Generation Sunshine State Standards and skills addressed in the Florida Standards Assessment. This is a Global Agreement that is available to use district wide. Funds will be paid by individual participating schools at a rate up to $4.50 per student per lesson (see attached Fee Addendum) for a total contract amount not to exceed $30,000.00 per school ($5,000.00 per grade). The term of the agreement is July 1, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments GLOBAL SA# 15-04.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Service Agreement #15-05 The Emerald Coast Science Center-Guided Dissection, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school Recommended Action : Motion to approve Service Agreement #15-05, between The Emerald Coast Science Center and The School Board of Okaloosa County, on behalf of the Okaloosa County School District. The Provider will conduct a Guided Dissection Program, on an as needed basis, for elementary, middle and high school students in review of science content stated in the Next Generation Sunshine State Standards. Recipients may choose from either Frog, Fish, Squid, Earthworm or Owl Pellets. Provider will supply all equipment and materials, including safety equipment.This is a Global Service Agreement that is available to use district wide. Funds will be paid by participating schools at rate up to $8.00 per student per lesson (see Fee Addendum) for a total contract amount not to exceed $1,000.00 per day per school. The term of the agreement is July 1, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Motion to approve Service Agreement #15-05, between The Emerald Coast Science Center and The School Board of Okaloosa County, on behalf of the Okaloosa County School District. The Provider will conduct a Guided Dissection Program, on an as needed basis, for elementary, middle and high school students in review of science content stated in the Next Generation Sunshine State Standards. Recipients may choose from either Frog, Fish, Squid, Earthworm or Owl Pellets. Provider will supply all equipment and materials, including safety equipment.This is a Global Service Agreement that is available to use district wide. Funds will be paid by participating schools at rate up to $8.00 per student per lesson (see Fee Addendum) for a total contract amount not to exceed $1,000.00 per day per school. The term of the agreement is July 1, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments GLOBAL SA# 15-05.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Service Agreement #15-06 Language Center Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school Recommended Action : Motion to approve Service Agreement #15-06, between Language Center Solutions and The School Board of Okaloosa County, on behalf of Student Services/ESOL Department. The Provider will help expand the Family Literacy Program at schools with ELL student populations by assisting school personnel with curriculum development and to increase ELL family participation. Services will include translation services; development of TV segments in a variety of languages to assist parents in understanding the American educational system; assist reworking and translating the ESOL Department's website and resources; translation of district documents; supplemental training on effective ELL strategies; securing volunteers to tutor; design and implement ESOL Summer Camp. The Provider will be paid $20.00 per hour for up to 1,890 hours, for a total contract amount not to exceed $37,800.00. Funding will be paid by Student Intervention Services, split 50% General Funds, Project 4110 SAI-ESOL, and 50% from Special Revenue Funds, Project 5418 Title III English Language Learners. The term of the agreement is July 1, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-06, between Language Center Solutions and The School Board of Okaloosa County, on behalf of Student Services/ESOL Department. The Provider will help expand the Family Literacy Program at schools with ELL student populations by assisting school personnel with curriculum development and to increase ELL family participation. Services will include translation services; development of TV segments in a variety of languages to assist parents in understanding the American educational system; assist reworking and translating the ESOL Department's website and resources; translation of district documents; supplemental training on effective ELL strategies; securing volunteers to tutor; design and implement ESOL Summer Camp. The Provider will be paid $20.00 per hour for up to 1,890 hours, for a total contract amount not to exceed $37,800.00. Funding will be paid by Student Intervention Services, split 50% General Funds, Project 4110 SAI-ESOL, and 50% from Special Revenue Funds, Project 5418 Title III English Language Learners. The term of the agreement is July 1, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SA# 15-06.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 09, 2014 Absolute Date : Jun 09, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Cleared Certification requirements and issuance of contracts for the 2013-2014 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2013-2014 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 06-09-14.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions. File Attachments JUN 9 2014 Ed Support Board Report.pdf (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.29 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.30 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJune9th2014.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.31 Reinstatement of Sick Leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is for approval to reinstate sick leave to employees who became ill or injured while at work while on duty. Angie Fowler, Transportation 4.0 hours Margaret Wolthers, Shalimar Elementary 37.50 hours Doris Adams, Transportation 29.25 hours Kathy Combest, Crestview High School 7.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.32 Scholar's Summer Institute Program for 2014, presented by Dr. Cheryl Seals, Science/Title 10 Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,839.00 Budgeted : Yes Budget Source : Race to the Top Grant; No Child Left Behind Project Recommended Action : Motion to approve the Scholar's Summer Institute Program for Summer 2014. Public Content The Scholar's Summer Institute (SSI) is a rigorous experiential summer enrichment program designed to promote minority interest and achievement in advanced placement STEM (Science, Technology, Engineering, and Math) courses. SSI targets rising 7th and 8th grade middle school students and provides academic support, enrichment, and mentoring to promote achievement in advanced coursework through high school graduation. Attached you will find a PowerPoint that gives more information on the Scholar's Summer Institute. File Attachments Scholar's Summer Institute Program Overview - June 2014.pdf (477 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Restoring the AP and AICE Teacher Resources Fund to the original set-aside percentages approved by the Board, presented by Cindy Frakes Meeting : Jun 9, 2014 - Regular Meeting Type : Action Budget Source : FTE Funds generated from qualifying AP and AICE Exams Recommended Action : Motion to restore the AP and AICE Teacher Resources Fund to the original set-aside percentages approved by the  Board: AP @ 15% and AICE @ 10%. Public Content The Board originally designated 15% of FTE funds generated from qualifying AP exams and 10% of FTE funds generated from qualifying AICE exams to a Teaching Resources Fund to be used to provide supplemental books, supplies, and equipment for AP and AICE courses and for those courses which are considered preparatory for AP and AICE courses. An AP/AICE Resource Committee was to be established at each school to decide how these funds would be spent. These funds were reduced to 7.5% for AP and 5% for AICE in 2011 due to economic reasons. It is now recommended that these funds be restored to the original set-aside percentages. Motion & Voting Motion to restore the AP and AICE Teacher Resources Fund to the original set-aside percentages approved by the Board: AP @ 15% and AICE @ 10%. Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker No: Melissa Thrush 8. Discussion Agenda Subject : 8.2 Centralized Based Budgeting Model, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Centralized Based Budgeting Model. Public Content District Staff presented and discussed with the School Board, at the Special Budget Workshop on May 29th, the Superintendent's recommendation to adopt a "Centralized Based Budgeting Model". The adoption of a Centralized Based Budgeting Model would provide a minimum level standard of service for schools. It will provide greater cost efficiencies as a result of the ability to consolidate services and make bulk purchases. Also, it will free up time spent on fiscal responsibilities which will provide School Principals additional time to focus on curriculum needs, personnel observations and evaluations and function as a full-time instructional leader. File Attachments 2014-2015 Legislative Changes & Centralized Budgeting Model - 5-29-14 - Board Presentation - Final.pdf (780 KB) Motion & Voting Motion to approve the Centralized Based Budgeting Model as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker No: Dewey Destin 8. Discussion Agenda Subject : 8.3 Request to double fill the Assistant Principal II 12- month position at Meigs Middle School, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. (Tabled May 27, 2014) Meeting : Jun 9, 2014 - Regular Meeting Type : Action Recommended Action : Motion to leave on the table the request to double fill the Assistant Principal II 12-  month position at Meigs Middle School. Public Content The double filling of the AP II position at Meigs Middle School is needed as a result of the impending retirement of the current Assistant Principal and to execute a seamless transition period for the students, parents and staff. Motion & Voting Motion to leave on the table the request to double fill the Assistant Principal II 12- month position at Meigs Middle School. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.4 Items Moved from the Consent Agenda (if any) Meeting : Jun 9, 2014 - Regular Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 9, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 9, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out of State Student Trip Requests, submitted by Kaye McKinley, Deputy Superintendent Meeting : Jun 9, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent. File Attachments 6 9 14.pdf (29 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Jun 9, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Jun 9, 2014 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Jun 9, 2014 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on June 5, 2014, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Jun 9, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.